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HomeMy WebLinkAboutItem 34 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th day of August, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Paul Slechta Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Leon Leal Council Member Sean Shope Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Beth Tiggelaar Vice Chairman Traci Hutton Member Jason Parker Member Kirby Kercheval Member Justin Roberts Member Ashley Anderson Brown Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Erica Marohnic Planning Services Director Tara Brooks City Secretary Item 1. Executive Session Mayor William D. Tate called the meeting to order at 7:15 pm and announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:17 p.m. The closed session ended at 7:24 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation and Pledge of Allegiance Council Member Sharron Rogers gave the invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU25-27 (Fortified Film Solutions) Mayor Tate declared the public hearing open. Planning and Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to allow for the application and installation of paint protection film (window tinting) in conjunction with a proposed business. The subject property is located at 1240 Texan Trail, Suite 100 and is currently zoned “LI”, Light Industrial District. This is the first reading for this item. The Board of Zoning Adjustment will consider a special exception for this item at their September 8 meeting. If approved by the Board, the second reading will be September 16, 2025. Applicant Representative Grey Acuna presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was not any correspondence to report. City Council August 19, 2025 Page 2 Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, Anderson Brown Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU25-34 (Weinberger’s Deli Expansion) Mayor Tate declared the public hearing open. Planning and Services Director Marohnic reported the applicant was requesting a conditional use permit to allow a 1,300 sq. ft. expansion of an existing delicatessen into an adjacent suite and outside dining. The subject property is located at 601 South Main Street, Suites 100 and 101 and is currently zoned “CBD”, Central Business District. Applicant Dan Weinberger presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Kercheval Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, Anderson Brown Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Slechta Second: O’Dell Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU25-35 and Entertainment and Attraction Overlay EA25- 01 (Dig World) Mayor Tate declared the public hearing open. City Council August 19, 2025 Page 3 Planning and Services Director Marohnic reported the applicant was requesting a conditional use permit to allow for a retail dealer’s on-premise license (malt beverages only), outdoor speakers, and outdoor storage of heavy machinery in conjunction with an outdoor commercial amusement. The applicant is also requesting an entertainment and attraction overlay to allow flexible site design including off-site parking. The subject property is located at 2200 West Grapevine Mills Circle and is currently zoned “CC” Community Commercial District. Applicant Alex Carroll presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, Anderson Brown Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O’Dell Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 6. Zoning Change Application Z25-03, Conditional Use Permit CU25-32, and Planned Development Overlay PD25-03 (Hotel Vin Reserve) Mayor Tate declared the public hearing open. Planning and Services Director Marohnic reported the applicant was requesting to rezone 2.80 acres from “LI”, Light Industrial District to “CC”, Community Commercial District. The applicant is also requesting a conditional use permit to allow for the possession, storage, retail sale, and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with a 120 room, 6-story, boutique hotel, to exceed maximum height requirements, outdoor speakers, and four Electric Vehicle charging stations. A planned development overlay is also requested to deviate from, but not be limited to, a reduction in building setbacks, buffer requirements, driveway spacing, and a reduction in required parking. The subject property is located at 321 East Dallas Road. Applicant Representatives Ryan Eshelman and Tom Satori presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was one letter with comments provided to the Commission and Council. City Council August 19, 2025 Page 4 Motion was made to close the public hearing. Motion: Kercheval Second: Roberts Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, Anderson Brown Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Rogers Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 7. Zoning Change Application Z25-04 and Conditional Use Permit CU25-36 (B-K Sizzle) and Final Plat for Lots 2R, 2R-1 and 2R-2, Ruth Wall Subdivision Mayor Tate declared the public hearing open. Planning and Services Director Marohnic reported the applicant was requesting to rezone the southern portion of the property from “HC”, Highway Commercial District to “R-7.5”, Single-Family District for two single-family lots. The applicant is also requesting a conditional use permit to develop a 2,978 sq. ft. restaurant with a drive-through and a monument sign with changeable copy in excess of 30%. In addition the applicant is requesting to subdivide one lot into three lots being a replat of Lot 2, Ruth Wall Subdivision. The subject property is located at 834 East Northwest Highway. Applicant Representative Jace Huffman presented this item and answered questions from the Commission and Council. Owner Anwar Dossani answered questions from Council. Planning and Services Director Marohnic answered questions from Council. Bobby Culpepper, asked the Commission and Council to consider the traffic on Wall Street. There was one letter in opposition provided to the Commission and Council. Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, Anderson Brown Nays: None Approved: 7-0 City Council August 19, 2025 Page 5 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 8. Zoning Ordinance Amendment AM24-05 – City Council and Planning and Zoning Commission to conduct a public hearing relative to proposed amendments to the Comprehensive Zoning Ordinance (82-73); same being Appendix D of the Code of Ordinances relative to secondary structures, including requirements for their size, location and height. Mayor Tate declared the public hearing open. Planning and Services Director Marohnic presented this item and described the proposed changes to the Zoning Ordinance regarding secondary structures. Anne Lapkin, 901 West Texas Street, Grapevine spoke in favor of this item, but asked the City also look into regulations for use of a secondary structure when the main structure is unoccupied. Aron Turnish, 904 West Sunset, Grapevine spoke in favor of this item, but asked the City also look into regulations for use of a secondary structure when the main structure is unoccupied. There was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Roberts Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, Anderson Brown Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. City Council August 19, 2025 Page 6 Item 9. Citizen Comments No one spoke during citizen comments. PRESENTATIONS Item 10. Mayor Pro Tem Paul Slechta to present a gift from Sister City West Lothian, Scotland to Mayor William D. Tate. Mayor Pro Tem OYK Slechta updated Council on the recent Mission Trip to West Lothian, Scotland and presented Mayor Tate a replica of the Claret Jug that is awarded to the winner of the annual Open golf tournament. NEW BUSINESS Item 11. Consider calling a public hearing for proposed amendments to the Comprehensive Zoning Ordinance (82-73), same being Appendix D of the Code of Ordinances related to creation of a Brownstone District, deletion of the planned residential districts (“PRD-6”, Planned Residential Low Density District and “PRD-12”, Planned Residential Medium Density District), amending related definitions, and taking any necessary action. Planning Director Marohnic updated Council on the Commission’s studies regarding the creation of a Brownstone District. She requested Council call a public hearing to create a Brownstone District and to delete districts “PRD-6”, Planned Residential Low Density District and “PRD-12”, Planned Residential Medium Density District, and amend related definitions from the current Zoning Ordinance. Motion was made to call a public hearing for the purpose presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from consent. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider the purchase and installation of new toll tag readers for Fire Stations one through four from Schneider Electric Buildings. City Council August 19, 2025 Page 7 Fire Chief Darrell Brown recommended approval of toll tag readers, for an amount not to exceed $15,796, that are compatible with the North Texas Transportation Authority system. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 13. Consider the purchase of personal protective equipment from North America Fire Equipment Company, Inc. (NAFECO). Fire Chief Brown recommended approval of the purchase of fire fighter’s gear for an amount not to exceed $171, 073. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 14. Consider the purchase of a Toro Reelmaster mower from Professional Turf Products, L.P. Director of Golf Services Robert Singletary recommended approval of a new mower for a total amount not to exceed $54,952. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 15. Consider annual contracts for the purchase of horticulture chemicals and fertilizers with BWI Companies, Inc., Helena Chemical Company, Simplot and Innovative Turf Supply. Director of Golf Services Singletary recommended approval of the annual contracts to fix the pricing of various chemicals and fertilizers to be purchased on an as-needed basis for the golf course for an estimated amount of $30,000. Motion was made to approve the consent agenda. Motion: O’Dell City Council August 19, 2025 Page 8 Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 16. Consider the purchase of mailing services of the GO Grapevine magazine from Community Impact Newspaper (JG Media). Director of Parks and Recreation Chris Smith recommended approval of mailing services of GO Grapevine magazine as an insert in the Community Impact Newspaper for three months during the year for a total amount not to exceed $30, 279. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 17. Consider the renewal of an annual contract for RFB 48-24 for the purchase of water and wastewater chemicals with Brenntag Southwest, Chameleon Industries, Polydyne, Inc. and PVS DX Inc. Director of Public Works Bryan Beck recommended approval of the annual contract to set fixed pricing for the purchase of water and wastewater chemicals for an annual estimated amount of $500,000. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 18. Consider the purchase of services for a trial of biologically-based services for the elimination of the buildup of Fats, Oils, and Grease (FOG) in the wastewater collection system with IN-PIPE Technology (IPT). Director of Public Works Beck recommended approval of the extension of the current contract to five additional locations for the remaining six months of the life of this agreement at an estimated amount of $63,000. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope City Council August 19, 2025 Page 9 Nays: None Approved: 7-0 Item 19. Consider the purchase of two Graco Grindlazer Scarafiers units needed for pavement marking removal from Centerline Supply, Inc. Director of Public Works Beck recommended approval of the purchase of two Graco Grindlazer Scarafiers units for a total amount not to exceed $17,051. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 20. Consider the purchase of treatment analyzers for train 3 at the Wastewater Treatment Plant from Hach. Director of Public Works Beck recommended approval of the purchase of dissolved oxygen and pH for treatment at the train 3 at the Wastewater Treatment Plant for an amount not to exceed $20,443. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 21. Consider the purchase of a Flygt model submersible pump for train 2 at the Wastewater Treatment Plant from Xylem Water Solutions, Inc Director of Public Works Beck recommended approval of the purchase of a Flygt model submersible pump for train 2 at the Wastewater Treatment Plan for a total amount not to exceed $18,196. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 22. Consider the second reading of Ordinance No. 2025-042 of the franchise agreement granted to Oncor Electric Delivery Company LLC (Oncor) to amend the agreement and update franchise language. City Council August 19, 2025 Page 10 Director of Public Works Beck recommended approval of the renewal of an amended franchise agreement with Oncor Electric Delivery Company LLC (Oncor). Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-042 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, GRANTING TO ONCOR ELECTRIC DELIVERY COMPANY LLC, ITS SUCCESSORS AND ASSIGNS, AN ELECTRIC POWER FRANCHISE TO USE THE PRESENT AND FUTURE STREETS, ALLEYS, HIGHWAYS, PUBLIC UTILITY EASEMENTS, PUBLIC WAYS AND PUBLIC PROPERTY OF THE CITY OF GRAPEVINE, TEXAS, PROVIDING FOR COMPENSATION THEREFOR PROVIDING FOR AN EFFECTIVE DATE AND A TERM OF SAID FRANCHISE; PROVIDING FOR WRITTEN ACCEPTANCE OF THIS FRANCHISE; PROVIDING FOR THE REPEAL OF ALL EXISTING FRANCHISE ORDINANCES TO ONCOR ELECTRIC DELIVERY COMPANY LLC, ITS PREDECESSORS AND ASSIGNS; AND PROVIDING AN EFFECTIVE DATE Item 23. Consider Ordinance No. 2025-043 amending the Grapevine Code of Ordinances Chapter 7 Building and Construction, Article X Flood Prevention. Director of Public Works Beck recommended approval of an ordinance to update the section of the code regarding flood prevention for better management of the City’s floodplain areas. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-043 City Council August 19, 2025 Page 11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 7 BUILDING AND CONSTRUCTION, ARTICLE X FLOOD DAMAGE PREVENTION, DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Consider awarding the Euless Grapevine Road Project to CT4 Construction based upon concurrence of the Texas Department of Transportation, and Ordinance No. 2025-044 to appropriate funds. Director of Public Works Beck recommended awarding the Euless Grapevine Road Project to CT4 construction for an estimated amount of $2,182,263 in federal funding for construction. The City will use $436,553 in Transportation Development Credits fors its portion of the funding. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-044 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $2,182,263 IN THE GRANT FUND TO BE RECEIVED FROM THE TEXAS DEPARTMENT OF TRANSPORTATION FOR THE EULESS GRAPEVINE ROAD PROJECT; AUTHORIZING THE APPROPRIATION OF $2,182,263 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Consider the minutes of the August 5, 2025 Regular City Council meeting. City Secretary Tara Brooks recommended approval. of the minutes as provided. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta City Council August 19, 2025 Page 12 Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Since the Planning and Zoning Commission were still deliberating the items on their agenda, Mayor Tate called for Council to take a break at 9:03 p.m. Mayor Tate reconvened the meeting at 9:25 p.m. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 26. Conditional Use Permit CU25-27 (Fortified Film Solutions) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve the conditional use permit CU25-27 for Fortified Film Solutions and the first reading of Ordinance No. 2025-045. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 27. Conditional Use Permit CU25-34 (Weinberger’s Deli Expansion) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve the conditional use permit CU25-34 for Weinberger’s Deli Expansion and Ordinance No. 2025-046. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-046 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE PERMIT CU25-34 TO ALLOW A 1,300 SQ. FT. EXPANSION OF AN EXISTING DELICATESSEN INTO AN ADJACENT SUITE (101) AND OUTSIDE DINING FOR BLOCK 15, LOT C, ORIGINAL TOWN OF GRAPEVINE (601 SOUTH MAIN STREET, SUITES 100 AND 101) (WEINBERGER’S DELI EXPANSION) IN A DISTRICT ZONED “CBD”, CENTRAL BUSINESS DISTRICT ALL IN ACCORDANCE WITH A SITE City Council August 19, 2025 Page 13 PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 28. Conditional Use Permit CU25-35 (Dig World) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve the conditional use permit CU25-25 for Dig World and Ordinance No. 2025-047 stipulating the hours of operation would be 9:00 a.m. – 9:00 p.m. on the days of operation. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Council Member Rogers restated her motion to approve CU25-25 for Dig World and Ordinance No. 2025-047 stipulating the hours of operation would be 9:00 a.m. – 9:00 p.m. on the days of operation Second: Slechta Ayes: Tate, Slechta, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-047 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU25-35 TO ALLOW FOR A RETAIL DEALER’S ON-PREMISE LICENSE (MALT BEVERAGES ONLY), OUTDOOR SPEAKERS, AND OUTDOOR STORAGE OF HEAVY MACHINERY IN CONJUNCTION WITH AN OUTDOOR COMMERCIAL AMUSEMENT, FOR BLOCK 6, LOT 3, GRAPEVINE MILLS ADDITION (2200 WEST City Council August 19, 2025 Page 14 GRAPEVINE MILLS CIRCLE) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Entertainment and Attraction Overlay EA25-01 (Dig World) Chairman Oliver reported the Commission approved entertainment and attraction overlay with a vote of 7-0. Motion was made to approve the Entertainment and Attraction Overlay EA25-01 (Dig World) and Ordinance No. 2025-048. Motion: O’Dell Second: Slechta City Attorney Matthew C.G. Boyle answered questions from Council. City Council discussed the time limits. Council reconsidered the vote on Item 28 before voting on this item. Council Member Rogers made a motion to approve EA25-01 for Dig World and Ordinance No. 2025-0458 stipulating the hours of operation would be 9:00 a.m. – 9:00 p.m. on the days of operation. Motion: Rogers Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None ORDINANCE NO. 2025-048 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING AN ENTERTAINMENT AND ATTRACTION OVERLAY EA25-01 TO INCLUDE, BUT NOT BE LIMITED TO ALLOW FOR FLEXIBLE SITE DESIGN INCLUDING OFF-SITE PARKING, SECTION 56, OFF- City Council August 19, 2025 Page 15 STREET PARKING AND BULK DIMENSIONAL AND SETBACK REQUIREMENTS RELATIVE TO THE “CC”, COMMUNITY COMMERCIAL DISTRICT REGULATIONS FOR BLOCK 6, LOT 3, GRAPEVINE MILLS ADDITION (2200 WEST GRAPEVINE MILLS CIRCLE) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 30. Zoning Change Application Z25-03 (Hotel Vin Reserve) Mayor Tate announced he would abstain from voting on the items involving Hotel Vin Reserve and filed an Affidavit of Conflict of Interest with the City Secretary. Chairman Oliver reported the Commission approved the zoning change request with a vote of 7-0. Motion was made to approve Zoning Change Application Z25-03 (Hotel Vin Reserve) and Ordinance No. 2025-049. Motion: Slechta Second: Rogers Ayes: Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Abstains: Tate Approved: 6-0-1 ORDINANCE NO. 2025-049 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z25- 03 PLATTED AS BLOCK 1, LOT 1A, DALLAS ROAD ADDITION, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS (321 EAST DALLAS ROAD) MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY City Council August 19, 2025 Page 16 FROM “LI”, LIGHT INDUSTRIAL DISTRICT TO "CC”, COMMUNITY COMMERCIAL DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 31. Conditional Use Permit CU25-32 (Hotel Vin Reserve) Mayor Tate announced he would abstain from voting on the items involving Hotel Vin Reserve and filed an Affidavit of Conflict of Interest with the City Secretary. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve the conditional use permit CU25-32 for Hotel Vin Reserve and Ordinance No. 2025-050. Motion: Coy Second: Slechta Ayes: Slechta, Rogers, Coy, O’Dell, Leal, and Shope Abstains: Tate Approved: 6-0-1 ORDINANCE NO. 2025-050 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU25-32 TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALE, AND ON- AND OFF-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) IN CONJUNCTION WITH A 120 ROOM, 6-STORY, BOUTIQUE HOTEL, TO EXCEED MAXIMUM HEIGHT REQUIREMENTS; OUTDOOR SPEAKERS, AND FOUR ELECTRIC VEHICLE (EV) CHARGING STATIONS, FOR BLOCK 1, LOT 1A, DALLAS ROAD ADDITION (321 EAST DALLAS ROAD) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL ZONING DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; City Council August 19, 2025 Page 17 PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Planned Development Overlay PD25-03 (Hotel Vin Reserve) Mayor Tate announced he would abstain from voting on the items involving Hotel Vin Reserve and filed an Affidavit of Conflict of Interest with the City Secretary. Chairman Oliver reported the Commission approved the planned development overlay with a vote of 7-0. Motion was made to approve the Planned Development Overlay PD25-03 and Ordinance No. 2025-051. Motion: Rogers Second: Slechta Ayes: Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Abstains: Tate Approved: 6-0-1 ORDINANCE NO. 2025-051 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING PLANNED DEVELOPMENT OVERLAY PD25-03 TO DEVIATE FROM, BUT NOT BE LIMITED TO, A REDUCTION IN BUILDING SETBACKS, BUFFER REQUIREMENTS, DRIVEWAY SPACING, AND A REDUCTION IN REQUIRED PARKING FOR BLOCK 1, LOT 1A, DALLAS ROAD ADDITION (321 EAST DALLAS ROAD) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A City Council August 19, 2025 Page 18 PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 33. Zoning Change Application Z25-04 (B-K Sizzle) Chairman Oliver reported the Commission approved the zoning changing application with a vote of 7-0. Motion was made to approve Zoning Change Application Z25-04 (B-K Sizzle) and Ordinance No. 2025-052. Motion: O’Dell Second: Slechta Council discussed this item. Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-052 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z25- 04 PLATTED AS LOTS 2R-1 AND 2R-2, RUTH WALL ADDITION, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS (834 EAST NORTHWEST HIGHWAY) MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM “HC”, HIGHWAY COMMERCIAL DISTRICT TO “R-7.5”, SINGLE-FAMILY DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council August 19, 2025 Page 19 Item 34. Conditional Use Permit CU25-36 (B-K Sizzle) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0 with the condition that the changeable copy will not exceed 30% of the total area of the monument sign: Motion was made to approve Conditional Use Permit CU25-36 and Ordinance No. 2025- 053 including the motion of the Planning and Zoning Commission that the changeable copy will not exceed 30% of the total area of the monument sign: Motion: Coy Second: Rogers Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-053 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU25-36 TO DEVELOP A 2,978 SQ. FT. RESTAURANT WITH A DRIVE-THROUGH AND A MONUMENT SIGN WITH CHANGEABLE COPY IN EXCESS OF 30% (834 EAST NORTHWEST HIGHWAY) IN A DISTRICT ZONED “HC”, HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 35. Final Plat for Lots 2R, 2R-1 and 2R-2, Ruth Wall Subdivision Chairman Oliver reported the Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat for Lots 2R, 2R-1 and 2R-2, Ruth Wall Subdivision. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope City Council August 19, 2025 Page 20 Nays: None Approved: 7-0 Item 36. Zoning Ordinance Amendment AM24-05 Chairman Oliver reported the Commission approved the zoning ordinance amendment with a vote of 7-0. Motion was made to approve the Zoning Ordinance Amendment AM24-05 and Ordinance No. 2025-054. Motion: Rogers Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-054 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX “D” OF THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING VARIOUS SECTIONS OF THE ZONING ORDINANCE RELATIVE TO SECONDARY STRUCTURES, (AM24-05); REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 9:31 p.m. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 City Council August 19, 2025 Page 21 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of September, 2025. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council August 19, 2025 Page 22 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of September, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Paul Slechta Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Leon Leal Council Member Sean Shope Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C. G. Boyle City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor William D. Tate called the meeting to order at 7:01 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities; Public Works; and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:13 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. Following Executive Session, the 4B Economic Development Board and Crime Control Preservation Commission met in the Council Chambers prior to the start of the Council’s regular meeting. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation Council Member Sean Shope gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Troop 7B posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments No one spoke during citizen comments. PRESENTATIONS Item 5. Mayor Tate to present a proclamation to the Captain Molly Corbin Chapter National Society Daughters of the American Revolution declaring the week of September 17 through 23 “Constitution Week”. Mayor Tate read the proclamation and presented it to Glenda Price and Members of the Captain Molly Corbin Chapter National Society Daughters of the American Revolution. Mrs. Price thanked the Council and City for recognizing the value of the Constitution. Council did not take any action on this item. Item 6. Mayor Tate to present a proclamation declaring September National Service Dog Month. City Council September 2, 2025 Page 2 Allison Giles and LaurieAnn Cash from Canine Companions described the work of the organization. Yujia Ding, a recipient of one dogs from Canine Companions, described how the organization has helped her. They were also accompanied by the dogs Gordie and Strudel. Mayor Tate read the proclamation declaring September National Service Dog Month. Council did not take any action on this item. Item 7. Chief Steve Standford with the Texas Police Chief’s Association Foundation will present a Certificate of Accreditation to the Grapevine Police Department. Police Chief Mike Hamlin introduced Chief Steve Standford from the Texas Police Chief’s Association Foundation who described the requirements for accreditation, the accreditation assessment and then presented the Certificate of Accreditation to Chief Hamlin, Assistant Chiefs Rebecca Graves and Marc Shimmick, and Lieutenant Timonthy Gill. Chief Hamlin praised the work, leadership and dedication of Lieutenant Gill that helped the Department earn the accreditation. Council did not take any action on this item. Item 8. GrapeFest Co-Chairs, Chuck and Lisa Pacioni, to present information regarding the 39th Annual GrapeFest – A Texas Wine Experience presented by the Bank of the West that will take place September 11-14. Chuck and Lisa Pacioni highlighted the events, entertainment, and Kid’s Zone activities that will take place during this year’s GrapeFest. They also thanked Bank of the West for their sponsorship and the volunteers for their hours of work during the festival. Council did not take any action on this item. Item 9. Planning Services Director to present an update to Map 2: Land Use Plan of the Comprehensive Master Plan (Future Land Use Map). Planning Services Director Erica Marohnic updated Council on the results of the Planning and Zoning Commissions study of the Central and Central Business District areas and described the recommended changes to align the described properties within these areas with the Comprehensive Plan. Commission Chairman Larry Oliver outlined the Commission’s processes and goals of this assessment. Council did not take any action on this item. City Council September 2, 2025 Page 3 PUBLIC HEARING AND RELATED ITEMS Item 10. City Council to conduct a public hearing relative to the Fiscal Year 2025-2026 annual operating budget. Mayor Tate opened the public hearing. Assistant Finance Director Matt Feryan announced the annual budget equals $245.6 million spread over thirteen funds. There have been no changes since Council held a budget workshop on August 14. No one spoke during the public hearing. Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 11. Consider Ordinance No. 2025-054 adopting the Fiscal Year 2025-2026 City of Grapevine Annual Operating Budget and take any necessary action. There was not a separate presentation for this item. Motion was made to approve Ordinance No. 2025-054 adopting the Fiscal Year 2025-2026 City of Grapevine Annual Operating Budget. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-054 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2025 AND ENDING SEPTEMBER 30, 2026; PROVIDING FOR INTRA- AND INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE City Council September 2, 2025 Page 4 NEW BUSINESS Item 12. Consider Resolution No. 2025-011 declaring a 1999 Freightliner FL-70 Water Truck surplus and authorizing the donation of said vehicle to Grapevine’s Sister City, Parras de la Fuente, Coahuila, Mexico, authorize the City Manager to execute all necessary documents, and take any necessary action. Director of Public Works Bryan Beck presented this item. The donation to Parras de la Fuenta will be used to deliver drinking water to areas outside of the City that are not tied into the City’s utility system. Motion was made to approve Resolution No. 2025-011 declaring a 1999 Freightliner FL-70 Water Truck surplus and authorizing the donation of said vehicle to Grapevine’s Sister City, Parras de la Fuente, Coahuila, Mexico, authorize the City Manager to execute all necessary documents, and take any necessary action. Motion: Slechta Second: Rogers Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 RESOLUTION NO. 2025-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE; PROVIDING FOR THE DONATION OF SAID PROPERTY TO PARRAS DE LA FUENTE, COAHUILA, MEXICO; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 13. Consider changing the start time of the October 7, 2025, City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out events. City Secretary Tara Brooks recommended approval to change the start time of the October 7, 2025 City Council meeting to 5:30 pm. City Council September 2, 2025 Page 5 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for outside audit services with Forvis Mazars, LLP. Chief Financial Officer Jeff Strawn recommended approval of the annual contract for outside audit services for an estimated amount of $130,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 15. Consider a firework permit for the 2025 Colleyville Heritage High School Homecoming Event to be held on September 24, 2025. Fire Chief Darrell Brown recommended approval of the firework permit for Colleyville Heritage High School’s Homecoming Event that will be held on September 24. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 16. Consider the renewal of the licenses and support for multi-factor authentication, identity access management, identity threat protection and response, and compliance with Criminal Justice Information Services from ePlus Technology, Inc. Chief Information Officer Tessa Allberg recommended approval of the renewal of the licenses and support for multi-factor authentication, identity access management, identity threat protection and response, and compliance for a total amount not to exceed $60,835. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 City Council September 2, 2025 Page 6 Item 17. Consider the purchase of pass-through evidence storage equipment lockers, evidence management workflow, and shelving storage from Southwest Solutions Group. Police Chief Hamlin recommended approval of the purchase of lockers, evidence management workflow and shelving storage for an amount not to exceed $47,889. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 18. Consider the purchase of automated gates and parking lot fencing for the Animal Shelter from Ware Fencing LLC. Police Chief Hamlin recommended approval of the purchase of automated gates and parking lot fencing for a total amount not to exceed $28,995. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 19. Consider the purchase of a Skydio XT10 drone and support services from Axon Enterprises Inc. Police Chief Hamlin recommended approval of the purchase of a Skydio XT10 drone and support services for a total amount not to exceed $30,068. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 20. Consider an annual contract for pavement marking services with Stripe-A-Zone, Inc. Director of Public Works Beck recommended approval of the contract for pavement marking services for an estimated amount of $100,000. City Council September 2, 2025 Page 7 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 Item 21. Consider the minutes of the August 14 Special City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:17 p.m. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal and Shope Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of September, 2025. APPROVED: ___________________________ William D. Tate Mayor ATTEST: _____________________________ Tara Brooks City Secretary City Council September 2, 2025 Page 8