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Home My WebLink About2025-09-24 Regular Meeting fiE TACE UN AGENDA GRAPEVINE HERITAGE FOUNDATION MEETING Wednesday, September 24, 2025 at 4:00 p.m. 2"d Floor Board Room Grapevine Convention & Visitors Bureau 636 South Main Street Grapevine, Texas 76051 1. Call to Order of Regular Meeting — Chair Melva Stanfield Citizen Comments - Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with staff. A member of the public may address the Board regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chairman or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. 2. Welcome — Melva Stanfield 3. Consider the Minutes of the August 20, 2025 Regular Meeting. 4. Old Business A. Membership Report— David Klempin B. Sponsorship Report— Stephanie Wright C. Palace Theatre Report— Frances Jensen D. Nash Farm Report — Melva Stanfield and Shadi McOsker E. Update on the GHF Strategic Planning Work Plan assignments and committees — Melva Stanfield and David Klempin 5. New Business A. Consider promotional items for GHF and take any necessary action — Melva Stanfield and David Klempin B. Update on mission to the National Trust PastForward Conference — Milwaukee, Wisconsin — Mclva Stanfield and David Kelmpin 6. Distribution of Liaison Reports A. City Council Report — Grapevine Heritage Foundation Council Liaison Duff O'Dell B. Grapevine Convention and Visitors Bureau Liaison Report — Paul W. McCallum 7. Adjournment The next meeting of the Grapevine Heritage Foundation Advisory Board will be held on Wednesday, October 15, 2025 at 5:00 pm at the Grapevine Convention &Visitors Bureau, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on the 18t" day of September 2025 at 5:00 p.m. L^CA10�4-- . Hug Gard nc P Assistan istoreservation Manager September 24, 2025 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) held their monthly meeting at 4:00 p.m. on Wednesday, September 24, 2025 in the 2nd Floor Grand Hall of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Present were: Melva Stanfield Chairman Frances Jensen Vice-Chairman Wendy Nelson Secretary Stephanie Wright Treasurer Courtney Fray Board Member Austin Kellerman Board Member David Stine Board Member The above constitutes a quorum: Balla Wright Board Member Duff O'Dell City Council Liaison With the following Convention & Visitors Bureau staff present: Paul W. McCallum Executive Director CVB Paula Newman Managing Director of Operations David Klempin Heritage Preservation Programs Manager Hugo Gardea Assistant Heritage Preservation Programs Manager Shadi McOsker Nash Farm Manager Kim Hale Nash Farm Education Coordinator Kayce Vanderpool Heritage Preservation Programs Admin. Assistant 1. CALL TO ORDER AND CITIZEN COMMENTS Chairman Melva Stanfield called the meeting to order at 4:00 p.m. Citizen Comments Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking any action during Citizen Comments. No citizen comments. 2. WELCOME Chairman Stanfield welcomed everyone. Hugo Gardea introduced our new Nash Farm Education Coordinator, Kim Hale. 3. MINUTES FOR APPROVAL Frances Jensen moved to accept the minutes from the August 20, 2025 regular meeting. David Stine seconded the motion. Minutes approved with a vote of: Ayes: 6 (Stanfield, Jensen, Nelson, S. Wright, Fray, Stine) Nays: 0 None Absent: 2 (B. Wright, Kellerman) 1 GHF Minutes September 24,2025 September 24, 2025 4. OLD BUSINESS A. Membership Report— David Klempin Chairman Melva Stanfield and David Klempin presented the membership report for September. The active memberships total is 174. There was $305 in donations received. B. Sponsorship Report — Stephanie Wright Treasurer Stephanie Wright reported the Nash Farm Sponsorship total has not changed, we are at $29,250. We are waiting for some outstanding payments from a few sponsors who pay in the fall. C. Palace Theatre Report— Frances Jensen Frances Jensen reported that the Palace Theatre, First Friday Movie for September was The Lady Eve, it had 106 people in attendance and about 60 were walk ups. October has a great Halloween line up, The Little Shop of Horrors, Hocus Pocus, Hitchcock Day October 11, with Psycho and The Birds, then Young Frankenstein, along with some tribute concerts Johnny Cash and the Beach Boys. Paula Newman shared that on First Friday the fire alarm was activated due to some dust particles. There is a plan for a new alarm system with a new panel and wiring. Once the new plans are complete it will be installed by a third-party vendor that is approved by the City, any work will begin after the new year. Paula Newman also gave an update on the HVAC system, a new revised plan is in the works for a new HVAC system and a lighting plan for the stage to reduce the heat from the lights. D. Nash Farm Report— Melva Stanfield and Shadi McOsker Shadi McOsker reported for August, there was one special event, the Dino Dig; total visitation was 1,648. There were 11 volunteers with 82 hours; 1 paid tour and 2 rentals groups with 75 people and one FAM tour. Shadi shared that we now have Kim Hale as the Nash Farm Coordinator. She started on Monday and they have already made a lot of progress. E. Update on the GHF Strategic Planning assignments and committees- Melva Stanfield and David Klempin Chairman Stanfield asked for an update on their assigned projects. Protectors- Courtney Fray reported that she finished the messaging and will email a copy to the board. She has also created a video to be used for outreach. Porch Party — Stephanie Wright reported the plan to push the Porch Party back to March with a Rangers Game instead of a Cowboys Game. (March 25 or 29) The board agreed on Sunday, March 29, 2026 in the afternoon. With the save the date to be hand delivered the week of the 23 of February before Spring Break. This event will fall between Spring Break and Easter. David Stine moved to change the Porch Party date to Sunday, March the 29, 2026, Wendy seconded the motion. 2 GHF Minutes September 24,2025 September 24, 2025 Date change approved with a vote of: Ayes: 6 (Stanfield, Jensen, Nelson, S. Wright, Fray, Stine) Nays: 0 None Absent: 2 (B. Wright, Kellerman) Shadi McOsker reported on the Social Media numbers; Facebook has 12 thousand followers and Instagram has 3,415 followers. She will plan to have more numbers next month to show the traffic on the media platforms. Wendy asked about the process of sharing CVB Staffing info. Kim Hale was a board member last month, by the time the job offer was made she had to wait till the next month for the announcement. We need to share this information with the board. We will have an update56798098 at the next board meeting. 5. NEW BUSINESS A. Consider promotional items for GHF and take any necessary action — Melva Stanfield and David Klempin. Chairman Stanfield brought up a subject of Branding the Heritage Foundation —to research promotional items for GHF, Nash Farm and Palace that could be sold in the CVB Visitors Center. B. Update on the mission to the National Trust PastForward Conference — Milwaukee, Wisconsin — Melva Stanfield and David Klempin. The National Trust PastForward Conference was Sept 15th-18th was held in Milwaukee, Wisconsin. In attendance were Melva Stanfield, Curtis Ratliff, Kim Hale (Chris), David Klempin and Paula Newman. It was the home and studios of Frank Loyd Wright where they visited the 1916 Taliesin property with studios and main house, the Johnson Wax Pavilion and much more. Kim Hale shared that anyone could go to the National Trust. She took so many amazing classes, heritage tourism, building assessments. The tours were led by actual preservationists. She came away with pride in Grapevine's sense of community, we are using buildings as originally intended. We show movies in the theatre and we have a farm house where we cook on the stove, we have a train station and we use the train. We should be proud of ourselves for these accomplishments. 6. LIAISON REPORTS A. City Council Liaison Update — Duff O'Dell No report given B. Grapevine Convention and Visitors Bureau Liaison Report— Paul W. McCallum Paula Newman reported that Mr. McCallum is in a Marketing meeting with hotel partners, stake holders and Grapevine Mills to promote Grapevine and promote visitors to Grapevine. She shared the CVB is preparing for Christmas Capitol of Texas (CCOT). The Christmas Tree has been selected and vendors have been lined up for decorating with some new items. 3 GHF Minutes September 24,2025 September 24, 2025 The Hometown Christmas will be in the Tower Gallery again this year with a tree trail to lead people to the second part of Hometown Christmas in the Settlement to City area with period appropriate decorations for the houses. Lisa Dalton has been promoted and given additional responsibilities over the Settlement to Cities Museum areas. She will begin programing in the area and plans be open more hours during the week after the new year, not just weekends. The Tate house that was moved to Hudgins Street in the Depot now has an approved foundation plan. Once that is complete, we can begin the restoration process to have it usable for Christmas. Next week the Santa's North Pole Express tickets will go on sale October 1, 2025 at 10 a.m. We have increased the number of excursions this year to 81,000 tickets from 52,000 tickets last year. That will be a lot more cookies and mugs and bells, along with all the things. We are close to finishing the Fairway Event Center Building. We have a couple of events starting on October the 4t" with the next event October the 6tn Thank you for all your participation during Grapefest it was well attended. All the merchants did well and we had great weather. 7. ADJOURNMENT Wendy Nelson moved to adjourn the meeting, David Stine seconded the motion. The meeting was adjourned at 5:10 p.m. with the following vote: Adjournment approved with a vote of: Ayes: 6 (Stanfield, Jensen, Nelson, S. Wright, Fray, Stine) Nays: 0 None Absent: 2 (B. Wright, Kellerman) The next meeting is the Annual Membership Meeting it will be held Thursday, November 6, 2025 at 5:30 p.m. PASSED AND APPROVED SEPTEMBER 24, 2025 MINUTES BY THE GRAPEVINE HERITAGE FOUNDATION, ON THIS THE 15TH DAY OF OCTOBER 2025. APPROVED: CHAIRMAN ATTEST: 0 C LVM•V SECRETARY 4 GHF Minutes September 24,2025