HomeMy WebLinkAbout2025-09-25 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, SEPTEMBER 25, 2025 AT 4:00 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
PUBLIC HEARING
Public Hearing to obtain input from the public in reference to the revised
Agency's Admissions & Continued Occupancy Policy (ACOP), 5-Year Capital
Action Plan for 2026-2030, 2026 Annual Plan, revised 2023 and 2024 Annual
Plan, Dwelling Lease, and Agency Policies
REGULAR MEETING
CITIZEN COMMENTS
2. Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by
completing a Citizen Appearance Request form with the Executive Director. A
member of the public may address the Board of Commissioners regarding an item
on the agenda either before or during the Board's consideration of the item, upon
being recognized by the Chair of the Board or upon the consent of the Board.
Citizens will have 3 minutes to address the Board of Commissioners. In
accordance with the Texas Open Meetings Act, the Board is restricted in
discussing or taking action during Citizen Comments.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
3. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through September 22,
2025
D. Update from the Resident Advisory meeting held on September 19,
2025
NEW BUSINESS
4. Consideration of the minutes from the August 28, 2025, meeting and take any
necessary action.
5. Consideration of Resolution No. 25 - 05 to approve the Agency's 5-Year Capital
Action Plan for 2026-2030, 2026 Annual Plan, revised 2024 and 2025 Annual
Plans, Dwelling Lease, Admissions and Continued Occupancy Policy, and other
Addendums and policies.
6. Consideration of Resolution No. 25-06 to adopt the flat rent schedule for 2026.
7. Consideration and acceptance of the 2024 Audit Report.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on September 19, 2025, by 4:00 p.m.
�; valla�
Ja �verett
Executive Director
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the Grapevine Housing Authority at 817-
488-8132 ext 5 at least 24 hours in advance of the meeting. Reasonable
accommodations will be made to assist your needs.
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the City of Grapevine Housing Authority met in Public and Regular Session on the
25th day of September 2025, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the
following members present:
Linda Troeger
Chair
Bonnie McHugh
Vice Chair
Bruce Woodward
Financial Officer
Teri Rhodes -Cantu
Commissioner
Ron Moxom
Resident Commissioner
Constituting a quorum, with the following also present:
Sean Shope City Council Liaison
Laura Fleming Resident
Jane Everett Executive Director
Call to Order
Chairperson Troeger called the meeting to order at 4:00 p.m.
Item #1 — Public Hearina
Chair Troeger opened the Public Hearing
Public Hearing to obtain input from the public in reference to the Agency's revised Admissions & Continued
Occupancy Policy (ACOP), Dwelling Lease, and Agency Policies and revised 5-Year Capital Action Plan for 2026-
2030, 2026 Annual Plan.
No one spoke during the public hearing.
The public hearing was closed at 4:01 pm
Item #2 - Citizen Comments
Laura Fleming, 101 Starr Place, Grapevine stated it is hard for senior residents to clean their units, and they should
not be expected to clean and follow the housekeeping policy.
Item # 3 - Report from the Executive Director (Informational Only)
A. Rent Delinauencv and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work
orders and statistical information for the waiting list for Public Housing through September 22, 2025.
The Executive Director also reported on the average days to close the August work orders.
B. Capital Funds Report and Work in Proaress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Report on Public Housina Activitv and Issues
The Executive Director updated the Board the staff mailed 1,373 annual waiting list confirmation letters
that people want to stay on the waiting list.
The annual third -party inspection will be October 20 and 21, 2025.
D. Update from the Resident Advisory meeting held September 19. 2025
The Board reviewed the minutes from the September 19, 2025, RAB meeting and had no questions.
NEW BUSINESS
Item #4 - Consideration of the minutes of Auoust 28. 2025 meeting and take necessary action
The Board was provided with the minutes from August 28, 2025, meeting for approval.
Motion was made to approve the August 28, 2025, minutes as presented
Motion:
Rhodes -Cantu
Second:
Moxom
Ayes:
Troeger, McHugh, Woodward, Rhodes -Cantu, and Moxom
Nays:
None
Approved:
5-0
Item #5 - Consideration of Resolution No. 25 - 05 to approve the Aoencv's 5-Year Capital Action Plan for 2026-2030.
2026 Annual Plan. revised 2024 and 2025 Annual Plans, Dwellino_ Lease. Admissions and Continued Occuoancv
Policv. and other Addendums and policies.
The Executive Director presented the Board with electronic copies of the updated Dwelling Lease, addendums and
policies, Admission and Continued Occupancy Policy and budgets for review. City Council member Shope asked if
the ACOP should be consistent between the reference to "GHK and "PHA" throughout the policy and the title page
needed to be updated. Executive Director Everett noted the policy should be consistent with the use of "PHA".
Motion was made to approve Resolution 25-05, the Agency's 5-Year Capital Action Plan for 2026-2030, 2026 Annual
Plan, revised 2024 and 2025 Annual Plans, Dwelling Lease, Admissions and Continued Occupancy Policy, and other
Addendums and policies with the discussed changes
Motion: Woodward
Second: McHugh
Ayes: Troeger, McHugh, Woodward, Rhodes -Cantu, and Moxom
Nays: None
Approved: 5-0
Item #6 - Consideration of Resolution No. 25-06 to adopt the flat rent schedule for 2026.
The Executive Director presented the Board with the flat rent schedule for 2026.
Motion was made to adopt Resolution 25-06, the flat rent schedule for 2026
Motion:
Rhodes -Cantu
Second:
Moxom
Ayes:
Troeger, McHugh, Woodward, Rhodes -Cantu, and Moxom
Nays:
None
Approved:
5-0
Item #7 - Consideration and acceptance of the 2024 Audit Report.
The Executive Director presented the Board with the audit report from the December 31. 2024. financial statements.
City Council member Shope asked about depreciation increased from 2023.
Motion was made to accept the audited financial statements and audit report from December 31, 2024.
Motion: Woodward
Second: McHugh
Ayes: Troeger, McHugh, Woodward, Rhodes -Cantu, and Moxom
Nays: None
Approved: 5-0
ADJOURNMENT
A motion was made to adjourn the meeting.
Motion:
Rhodes -Cantu
Second:
Moxom
Ayes:
Troeger, McHugh, Woodward, Rhodes -Cantu, and Moxom
Nays:
None
Approved:
5-0
Meeting adjourned at 4:33 p.m
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 23rd DAY OF OCTOBER 2025.
APPROVED:
Linda Troeger, Chair
ATTEST:
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Jan verett
Executive Director