HomeMy WebLinkAboutItem 28 - Policy SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 7, 2025
SUBJECT: PURCHASE RENEWAL OF POWERDMS PROFESIONAL
SUBSCRIPTION
RECOMMENDATION: City Council to consider approval for the purchase of a renewal of a
professional subscription for document management and policy software
with PowerDMS for the Police Department.
FUNDING SOURCE: Funds are available in the Crime Control & Prevention District (CCPD)
Fund for a total amount not to exceed $23,904.
BACKGROUND: This purchase is for PowerDMS, a comprehensive document
management and policy compliance software used to streamline and
enhance organizational operations. It offers features for securely
managing, updating, and distributing critical documents such as policies,
procedures, and training materials. PowerDMS helps ensure that
employees have access to the most current policy information, supports
regulatory compliance, and improves overall efficiency by simplifying
document management processes.
This procurement will be made as a sole source in accordance with Local
Government Code Chapter 252, Subchapter B, § 252.022. General
Exemptions (a)(7)(A). Items that are available from only one source
because of patents, copyrights, secret processes, or natural monopolies.
This will be the second renewal.
Staff recommends approval
RG/LW