HomeMy WebLinkAboutItem 12 - Fire Records SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 7, 2025
SUBJECT: ANNUAL RENEWAL FOR FIRST DUE FOR FIRE RECORD
MANAGEMENT SOFTWARE
RECOMMENDATION: City Council to consider the annual renewal of the license for the First Due
Suite for fire record management software with Locality Media, Inc. for the
Fire Department.
FUNDING SOURCE: Funds are available in the General Fund (Fire) for an amount not to
exceed $45,696.
BACKGROUND: The purpose of this contract is to maintain the current record management
system (RMS) to host our RMS, hydrants, inspection, investigations,
permits, Community Connect, and pre -plans into one hosting company.
Many of the daily functions of the department are documented and
retained within this system and it is vital for emergency response and
record retention.
Locality Media, Inc. is the documented sole source support services
provider. This procurement will be made as a sole source in accordance
with Local Government Code Chapter 252, Subchapter B, § 252.022.
General Exemptions (a)(7)(A).
Staff recommends approval.
ES/TM