HomeMy WebLinkAboutItem 26 - Asset Management SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 7, 2025
SUBJECT: PROFESSIONAL SUPPORT SERVICES CONTRACT FOR ASSET
MANAGEMENT SOFTWARE
RECOMMENDATION: City Council to consider the approval of a second term contract with
Open Gov/Ve rtosoft for asset management software updates, support, and
maintenance for the Parks and Recreation Department.
FUNDING SOURCE: Funds are available in the General Fund (Parks) and Lake Parks Fund for
an amount not to exceed $15,591.
BACKGROUND: On January 21, 2025, City Council approved the Parks and Recreation
Department's purchase of the OpenGov/Vertosoft asset management
software package. Since then, Parks and Recreation, in collaboration with
the GIS and Public Works Departments, has worked with OpenGov to
develop the Parks and Recreation internal domain, and is on schedule to
go live for internal use in October.
This purchase will be made in accordance with an existing interlocal
agreement with The Texas Department of Information Resources (DIR) as
allowed by Texas Local Government Code, Chapter 271 and Texas
Government Code, Chapter 791.
�rtosoft
1602 Village Market Blvd SE, Suite 320
Leesburg, VA20175 USA
Cage Code: 7QV38
UEI Number Y7D5MXRU2839
DUNS# 080431574
Federal Tax ID: 81-3911287
Business Size: Small Business
Date: 9/5/2025, 3:33 PM
Phone: 571 707-4130
Fax:571-291-4119
Email: sales@vertosoft.com
Vertosoft Contact: Jordan Lail
Phone:
Email: jordan.lail@vertosoft.com
Vertosoft Quote for OpenGov - City of Grapevine, TX
Contract: TX-DIR: DIR-CPO-5327
Quote #: Q-14604
Expires On: 10/5/2025
Ship To
City of Grapevine, TX
PAYMENT TERMS I DELIVERY METHOD
Net 30 Electronic
Overall POP Start Date: 10/1/2025
Overall POP End Date: 9/30/2026
PART #
OPGV-HAFY-B 150200M-RR-
lY
DESCRIPTION
Quote For:
Name: Lorna Gibson
Company: City of Grapevine, TX
Email: lgibson@grapevinetexas.gov
Phone: (817) 410-3137
PAYMENT METHOD I VERTOSOFT CUST ID I SUPPLIER REF #
Check/ACH/Credit Card
QTY UNIT PRICE EXTENDED
Parks & Recreation Domain - Between $150-200 Million - lY 1.00
Quote Terms
$15,591.00 $15,591.00
TOTAL: $15,591.00
By purchasing the products and services described in this order form, the Customer is expressly agreeing to the End User
Agreement published at https://www.vertosoft.com/tenns-and-conditions-opengov
Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is
provided.
Credit Card Orders: Additional fees may apply if paying by credit card.
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All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government
Contract Number or Our Quote Number, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance
(if applicable), and a Signature of a duly Authorized Representative.
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