HomeMy WebLinkAboutItem 27 - Permitting and Licensing SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 7, 2025
SUBJECT: ANNUAL SUBSCRIPTION FEE FOR PERMITTING AND LICENSING
SOFTWARE
RECOMMENDATION: City Council to consider the purchase of an annual software license for
permitting, in order to process and manage permits, projects, and code
enforcement cases with Vertosoft/Opengov for the Planning Services
Department, Building Services Department, and other city departments.
FUNDING SOURCE: Funds are available in the General Fund (Planning Services, Building
Services, Public Works, and Fire Departments) for an annual fee not to
exceed $66,231.
BACKGROUND: This license will be used by the Planning Services Department, Building
Services Department, and other city departments involved in the Technical
Review Committee (TRC) process, managing permits, projects, and code
enforcement cases.
This purchase represents the initial payment to Vertosoft/OpenGov for
permit and project management, as well as code enforcement cases for
the 2026 fiscal year. A one-time fee of $79,440 has been paid for module
setup and online training. The original request was included in the
materials for the June 17, 2025, meeting, where it received approval.
This procurement will be made as a sole source purchase in accordance
with Local Government Code Chapter 252, Subchapter B, Subchapter B,
§ 252.022, General Exemptions (a)(7)(A).
(%rtosoft
1602 Village Market Blvd SE, Suite 320
Leesburg, VA20175 USA
Cage Code: 7QV38
UEI Number Y7D5MXRU2839
DUNS# 080431574
Federal Tax ID: 81-3911287
Business Size: Small Business
Date: 5/14/2025, 5:00 PM
Phone: 571 707-4130
Fax: 571-291-4119
Email: sales@vertosoft.com
Vertosoft Contact: Carly Moore
Phone: (540) 998-8361
Email: carly.moore@vertosoft.com
Vertosoft Quote for OpenGov - City of Grapevine, TX
Quote #: Q-11906
Expires On: 6/30/2025
Ship To
City of Grapevine, TX
Erica Marohnic
817-410-3155
earohnic@grapevinetexas.gov
Contract: TX-DIR: DIR-CPO-5327
Quote For:
Name: Erica Marohnic
Company: City of Grapevine, TX
Email: earohnic@grapevinetexas.gov
Phone: 817-410-3155
PAYMENT TERMS I DELIVERY METHOD I PAYMENT METHOD I VERTOSOFT CUST ID I SUPPLIER REF #
Net 30 Electronic Check/ACH/Credit Card
Term 1
PART #
DESCRIPTION
START
END
QTY
UNIT
EXTENDED
DATE
DATE
PRICE
OPGV-GWCS-
Accounting & Finance Export - Between $150-200
1/1/2021
1/30/2025
1.00
$197.12
$197.12
B15020OM-RR-IY
Million - lY
OPGV-GVCS-
Autofill Interface - Between $150-200 Million - lY
9/1/2025
9/30/2025
1.00
$98.59
$98.59
B 15020OM-RR- lY
OPGV-GZCS-
Bluebeam Integration - Between $150-200 Million -
9/1/2025
9/30/2025
1.00
$197.12
$197.12
B15020OM-RR-IY
lY
OPGV-GUCS-
Contractor License Verification - Between $150-200
9/l/2025
9/30/2025
1.00
$156.44
$156.44
B15020OM-RR-IY
Million - lY
OPGV-GBDS-
Document Management Interface - Between $150-
9/l/2025
9/30/2025
1.00
$234.66
$234.66
B15020OM-RR-IY 200 Million - lY
Page 1 of 3
PART #
DESCRIPTION
START
END
QTY
UNIT
EXTENDED
DATE
DATE
PRICE
OPGV-GTCS-
Esri ArcGIS Integration - Between $150-200 Million
9/l/2025
9/30/2025
1.00
$98.59
$98.59
B150200M-RR-IY
- lY
OPGV-GYCS-
Flag Integration - Between $150-200 Million - lY
9/1/2025
9/30/2025
1.00
$98.59
$98.59
B 150200M-RR- lY
OPGV-GQCS-
Master Address Table or Assessor System Integration
9/l/2025
9/30/2025
1.00
$197.12
$197.12
B150200M-RR-IY
- Between $150-200 Million - IY
OPGV-HAIO-
Permitting and Licensing - Community Development
9/l/2025
9/30/2025
1.00
$4,240.98
$4,240.98
B150200M-RR-IY
Without Fire - Between $150-200 Million - IY
OPGV-HALG-
Custom Professional Services Deployment - Prepaid -
331.00
$240.00
$79,440.00
B 150200M-NR-OY Between $150-200 Million - OY
Term 1 TOTAL: $84,959.21
Term 2
PART #
DESCRIPTION
START
END
QTY
UNIT
EXTENDED
DATE
DATE
PRICE
OPGV-GWCS-
Accounting & Finance Export - Between $150-200
10/1/2025
9/10/2026
1.00
$2,365.44
$2,365.44
B150200M-RR-IY
Million - IY
OPGV-GVCS-
Autofill Interface - Between $150-200 Million - lY
111112025
9/30/2026
1.00
$1,183.05
$1,183.05
B 150200M-RR- lY
OPGV-GZCS-
Bluebeam Integration - Between $150-200 Million -
10/1/2025
9/30/2026
1.00
$2,365.44
$2,365.44
B150200M-RR-IY
lY
OPGV-GUCS-
Contractor License Verification - Between $150-200
10/1/2025
9/30/2026
1.00
$1,877.27
$1,877.27
B150200M-RR-IY
Million - I
OPGV-GBDS-
Document Management Interface - Between $150-
10/1/2025
9/30/2026
1.00
$2,815.91
$2,815.91
B150200M-RR-IY
200 Million - IY
OPGV-GTCS-
Esri ArcGIS Integration - Between $150-200 Million
10/1/2025
9/30/2026
1.00
$1,183.05
$1,183.05
B150200M-RR-IY
- lY
OPGV-GYCS-
Flag Integration - Between $150-200 Million - IY
10/1/2025
9/30/2026
1.00
$1,183.05
$1,183.05
B 150200M-RR- lY
OPGV-GQCS-
Master Address Table or Assessor System Integration
10/1/2025
9/30/2026
1.00
$2,365.44
$2,365.44
B150200M-RR-IY
- Between $150-200 Million - IY
OPGV-HAIO-
Permitting and Licensing - Community Development
10/1/2025
9/30/2026
1.00
$50,891.77
$50,891.77
B150200M-RR-IY Without Fire - Between $150-200 Million - IY
Term 2 TOTAL: $66,230.42
Term 3
PART # DESCRIPTION START END QTY UNIT EXTENDED
DATE DATE PRICE
OPGV-GWCS- Accounting & Finance Export - Between $150-200 10/1/2026 9/30/2027 1.00 $2,483.71 $2,483.71
B150200M-RR-IY Million - IY
Page 2 of 3
PART #
DESCRIPTION
START
END
QTY
DATE
DATE
OPGV-GVCS-
Autofill Interface - Between $150-200 Million - lY
10/1/2021
9/30/2027
1.00
B 15020OM-RR- IY
OPGV-GZCS-
Bluebeam Integration - Between $150-200 Million -
10/1/2021
9/30/2027
1.00
B15020OM-RR-IY
lY
OPGV-GUCS-
Contractor License Verification - Between $150-200
10/1/2026
9/30/2027
1.00
B15020OM-RR-IY
Million - lY
OPGV-GBDS-
Document Management Interface - Between $150-
10/1/2026
9/30/2027
1.00
B15020OM-RR-IY
200 Million - I
OPGV-GTCS-
Esri ArcGIS Integration - Between $150-200 Million
10/1/2026
9/30/2027
1.00
B15020OM-RR-IY
- lY
OPGV-GYCS-
Flag Integration - Between $150-200 Million - lY
10/l/2026
1/30/2027
1.00
B 15020OM-RR- lY
OPGV-GQCS-
Master Address Table or Assessor System Integration
10/l/2026
9/30/2027
1.00
B15020OM-RR-IY
- Between $150-200 Million - lY
OPGV-HAIO-
Permitting and Licensing - Community Development
10/l/2026
9/30/2027
1.00
B15020OM-RR-IY
Without Fire - Between $150-200 Million - lY
Quote Terms
UNIT EXTENDED
PRICE
$1,242.20 $1,242.20
$2,483.71 $2,483.71
$1,971.14 $1,971.14
$2,956.70 $2,956.70
$1,242.20 $1,242.20
$1,242.20 $1,242.20
$2,483.71 $2,483.71
$53,436.34 $53,436.34
Term 3 TOTAL: $69,541.91
TOTAL: $220,731.54 1
By purchasing the products and services described in this order form, the Customer is expressly agreeing to the End User
Agreement published at https://www.vertosoft.com/terms-and-conditions-opengov
Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is
provided.
Credit Card Orders: Additional fees may apply if paying by credit card.
All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government
Contract Number or Our Quote Number, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance
(if applicable), and a Signature of a duly Authorized Representative.
Page 3 of 3