HomeMy WebLinkAboutItem 34 - Fuels, Oil and LubricantsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 7, 2025
SUBJECT: ANNUAL CONTRACT FOR VARIOUS FUELS, OILS AND LUBRICANTS
RECOMMENDATION: City Council to consider approval for the renewal of an annual contract for
various fuels, oil, and lubricants with Senergy Petroleum for the Public
Works Fleet Services Department.
FUNDING SOURCE: Funds are available in various funds across the City for an annual
estimated amount of $400,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for various
fuels, consumable lubricants, and chemicals to be ordered on an as -
needed basis. This is a secondary contract for fuel, lubricants, and
chemicals to maintain deliveries without interruption. The Public Works
Department and Purchasing reviewed the contract for specification
compliance and pricing and determined that the contracts would provide
the best service and pricing for meeting the needs of the City.
Purchases will be made in accordance with an existing Interlocal
Cooperative Agreement with Tarrant County, Texas, as allowed by Texas
Local Government Code, Section 271 and Texas Government Code,
Section 791.
Tarrant County, Texas, solicited bids on 2023-070, Annual Contract for
Fuel. Based on evaluations by the Tarrant County, Texas, Transportation
Services Department - Maintenance Precincts and Purchasing, Senergy
Petroleum was awarded a contract. The contract was for an initial one-
year period with three one-year renewal options. If approved, this will be
for the second renewal available.
Staff recommends approval.
RB/LW