HomeMy WebLinkAboutItem 25 - Parks Reservation SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 7, 2025
SUBJECT: ANNUAL RENEWAL FOR CAMPSPOT RESERVATION SOFTWARE AT
THE VINEYARDS CAMPGROUND AND CABINS FOR THE PARKS AND
RECREATION DEPARTMENT
RECOMMENDATION: City Council to consider the approval for the annual renewal of the
agreement for Campspot Reservation Software at The Vineyards
Campground and Cabins for the Parks and Recreation Department.
FUNDING SOURCE: Funds are available in the Lake Parks Fund for an amount not to exceed
$35,000.
BACKGROUND: This is a renewal purchase for use of the Campspot Reservation System
for The Vineyards Campground and Cabins and Meadowmere Park.
There is a flat fee per transaction within the system which means fees
owed are a percentage of revenue earned and not a typical fund
obligation. We began using the software at The Vineyards Campground in
2022 and the fee structure for Campspot system has proven to be more
economical while also being a more robust, user-friendly product; their
support and customization has been outstanding for our needs. Due to
this success and positive experience, we expanded to using the product
at Meadowmere Park in 2023. This has allowed The Vineyards
Campground and Meadowmere Park to lower the cost of doing business
while providing a better service.
This procurement will be made in accordance with Local Government
Code Chapter 252, Subchapter B, § 252.022. General Exemptions (a) (4),
personal, professional or planning services.
Staff recommends approval.
RS/TM