HomeMy WebLinkAboutItem 21 - Audio and Video SystemMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 7, 2025
SUBJECT: PURCHASE OF AUDIO AND VIDEO SYSTEM FOR THE REC
CONFERENCE ROOM
RECOMMENDATION: City Council to consider approval for the purchase of an audio and video
system for The REC conference room from ImageNet Consulting LLC for
the Parks and Recreation Department.
FUNDING SOURCE: Funds are available in the Permanent Capital Maintenance Fund (Parks)
for a total amount not to exceed $36,846.
BACKGROUND: The REC conference room is frequently used for departmental meetings,
staff trainings, and community programs. The current audio and video
system is outdated and has become increasingly unreliable, with
instances where the equipment does not function properly. These issues
have limited the effectiveness of meetings and presentations, creating
challenges for both staff and participants. Upgrading the system will
ensure dependable technology that supports the department's growing
needs.
This purchase will be made in accordance with an existing interlocal
agreement with the Region VIII Education Service Center, known as The
Interlocal Purchasing System (TIPS) in Texas, as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter
791.
Bids were taken by the Cooperative and a contract was awarded to
ImageNet Consulting LLC. The Parks and Recreation and Purchasing
staff reviewed the contract for departmental specification compliance and
pricing and determined that the contract would best meet the needs of the
City.
Staff recommends approval
J K/LW