HomeMy WebLinkAboutItem 11 - Municipal Court SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 7, 2025
SUBJECT: ANNUAL MAINTENANCE RENEWAL FOR MUNICIPAL COURT
SOFTWARE WITH TYLER TECHNOLOGIES
RECOMMENDATION: City Council to consider approval of the annual maintenance renewal for
INCODE, the Municipal Court software, with Tyler Technologies.
FUNDING SOURCE: Funds are available in the Special Revenue Fund (Court Security and
Technology) in an estimated amount of $40,000.
BACKGROUND: INCODE, by Tyler Technologies, is the case management software used
by the Municipal Court since 2001. If approved, this will cover
maintenance and support services for the 2026 fiscal year.
Annual maintenance provides for basic support services for issues related
to the operation of the INCODE application, including premium support,
training, reporting tools, performance issues, tuning, and security.
INCODE is a leading provider of court software offering solutions for
automated processing of citations and dockets, integrated financials,
customized reporting tools, and integrated jury management.
The purchase of INCODE case management software will be made as a
local sole source purchase from Tyler Technologies in accordance with
Local government Code Chapter 252, Subchapter B, Section 252.022.
General Exemptions (a)(7)(3).
Staff recommends approval.
•• Remittance: Invoice
• •• tyler Tyler Technologies(FEIN 75-2303920) , Inc
• • Invoice No Date Page
• • •
•• technologies P'0. Box 203556 025-525169 09/01/2025 1 of 2
g DBIIaS, TX 75320-3556
Questions:
Tyler Technologies- Local Government
Phone: 1-800-772-2260 Emaipress 2, then 2
t ar@tylertech.com
comII II I II I I I I II I( I I I I I I I II I)
Bill Ta CITY OF GAPEVINE MUNICIPAL COURT Ship Ta CITY OF GAPEVINE MUNICIPAL COURT
10271RA E WOODS AVE 10271RA E WOODS AVE
GRAPEVINE, TX 76051-4018 GRAPEVINE, TX 760514018
Cust No. BiIITo-ShipTo O►d No PO Number Currency
Terms
Due Date
49441 - 18584 - 18584 215418 USD
NET30
10/01/2025
Contract Date Description
Units Rate
Extended Price
Contract No.: Grapevine, TX MC
Cycle: Start: 01/Oct/2025, End: 30/Sep/2026
01/Sep12009 Escrow
1 524.98
524.98
Cycle: Start: 01/OcV2025, End: 30/Sep/2026
Content Manager Annual Fees
1
$4,083.37
31/Oct/2011 Incode Content/Document Management Suite - Maintenance
Cycle: Start: 01/0ct/2025, End: 30/Sep/2026
31/0cl/2011 Content Manager Core - Maintenance
Cycle: Start: 01/Oct/2025, End: 30/Sep/2026
ERP Pro Document Management Annual Fee:
1
$0.00
31/Oct/2011 Tyler Output Processor Server - Maintenance
Cycle: Start: 01/Oct/2025, End: 30/Sep/2026
ERP Pro Financials Annual Fees
1
$3,965 45
01Mov/2009 SOL Migration - Financials - Maintenance
Cycle: Start: 0110ct/2025, End: 30/Sep/2026
01/Nov2009 SOL Migration - Financials - Maintenance
Cycle: Start: 01/Oct/2025, End: 30/Sep/2026
Municipal Justice Annual Fees
1
$23.721.08
01Mov/2009 Court Case Management
-- Cycle: Start: 01/OcV2025, End: 30/Sep/2026
011Jun2010 Brazos Technology Citation Issuing Device Interface
Cycle: Start: 01/Oct/2025, End: 30/Sep/2026
01/Jan2010 Incode Court Case Management Suite - Texas TLETS Warrant Interface
Cycle: Start: 01/Oct/2025, End: 30/Sep/2026
Technical Services Annual Fees
1
$1,654.98
01/Nov/2009 Basic Network Services
Cycle: Start: Ot/OcV2025, End: 30/Sep/2026
Third Party Annual Fees
1
$2,21T79
01/Nov2009 System Software Non SOL - Maintenance
Cycle: Start: 0l/Oct/2025, End: 30/Sep/2026
01/Nov2009 System Software Non SOL - Maintenance
Cycle: Start: 01/Oct/2025, End: 30/Sep/2026
• Remittance:
•0 0 tyler Tyler Technologies, Inc
(FEIN 75-2303920)
�� technologies P.O. Box 203556
g Dallas, TX 75320-3556
Questions:
Tyler Technologies- Local Government
Phone: 1-800-772-2260 Press 2, then 2
Email: ar@tylertech.com
Bill Ta CITY OF GAPEVINE MUNICIPAL COURT
1027 IRA E WOODS AVE
GRAPEVINE, TX 76051-4018
Cust No.-BillTo-ShipTo Ord No PO Number
49441 - 18584 - 18584 215418
Contract Date Description
**ATTENTION**
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or
tylerbusinessforms.com to guarantee
100% compliance with your software.
Invoice
Invoice No Date Page
025-525169 09/01/2025 2 of 2
Ship Ta CITY OF GAPEVINE MUNICIPAL COURT
1027IRA E WOODS AVE
GRAPEVINE, TX 76051-4018
Currency Terms
USD NET30
Units Rate
Subtotal
Sales Tax
Invoice Total
Due Date
10101 /2025
Extended Price
36,167.65 1
$0.001
36,167.65 L