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HomeMy WebLinkAboutItem 38 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 16th day of September, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Paul Slechta Mayor Pro Tem Sharron Rogers Council Member Duff O’Dell Council Member Leon Leal Council Member Sean Shope Council Member constituting a quorum, with Council Member Chris Coy being absent, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Beth Tiggelaar Vice Chairman Traci Hutton Member Jason Parker Member Kirby Kercheval Member Justin Roberts Member Ashley Anderson Brown Member Gustav Kuelb Alternate Member constituting a quorum, and with the following members of the City Staff: Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Erica Marohnic Director of Planning Services Tara Brooks City Secretary CALL TO ORDER Mayor Tate called the regular meeting to order at 7:31 p.m. Item 2. Invocation and Pledge of Allegiance Vice Chairman Beth Tiggelaar gave the invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 2. Conditional Use Permit CU25-17(Subaru EV Charging Station) Mayor Tate declared the public hearing open. Director of Planning Services Erica Marohnic reported the applicant was requesting a conditional use permit to allow for one, Level 3, electric vehicle (EV) charging station. The subject property is located at t 2651 William D Tate Avenue and is currently zoned ““PID”, Planned Industrial Development. Applicant Representative Dylan Davis with Lane Valentine presented this item and answered questions from Council. Bentley Duran, with Classic Chevrolet, 1101 West State Highway 114, Grapevine spoke in support of this request. There was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Parker Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, and Anderson Brown Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 3. Conditional Use Permit CU25-37 (Futsal) Mayor Tate declared the public hearing open. Director of Planning Services Marohnic reported the applicant was requesting a conditional use permit to allow for three outdoor soccer fields, a 5,040 square foot recreation area, outdoor speakers, and a check-in and concessions suite in a portion of an existing building within a planned commercial center. The subject property is located at 3560 North Grapevine Mills Boulevard and is currently zoned “CC”, Community Commercial District. Futsal owners Esteban Mariel and Manuel Mariel presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was one letter in support provided to the Commission and Council. City Council September 16, 2025 Page 2 Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, and Anderson Brown Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Slechta Second: Rogers Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 4. Special Use Permit SU25-03 (Firelife Church) Mayor Tate declared the public hearing open. Director of Planning Services Marohnic reported the applicant was requesting a special use permit to allow for a 185-seat church in an existing building within a planned commercial center. The subject property is located at 5311 William D. Tate Avenue and is currently zoned “CC”, Community Commercial District. Applicant Jared Patterson, Pastor Firelife Church, presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was one letter of opposition provided to the Commission and Council. Motion was made to close the public hearing. Motion: Kercheval Second: Tiggelaar Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, and Anderson Brown Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 5. Zoning Application Z25-05, Conditional Use Permit CU25-41 and Planned Development Overlay PD25-04 (Northwest Animal Hospital) Mayor Tate declared the public hearing open. City Council September 16, 2025 Page 3 Director of Planning Services Marohnic reported the applicant was requesting to rezone 0.26 acres from “R-20”, Single-Family District to “CN”, Neighborhood Commercial District; a conditional use permit to allow for the expansion of an existing veterinarian office use onto the adjacent lot to provide additional parking; and a planned development overlay to deviate from, but not be limited to, a reduction in buffer requirements and a decrease in minimum required landscaping, Section 24, “CN”, Neighborhood Commercial District, J. Landscape Requirements and M. Design Requirements of the Comprehensive Zoning Ordinance, No. 82-73. The subject property is located at 1027 William D. Tate Avenue and 1104 Valley Vista Drive. Director Marohnic answered questions from Council. Owner of Northwest Animal Hospital Dr. Jason Steinle presented this item and answered questions from the Commission and Council. Dan Driscoll, 1903 Everglade Court, Grapevine spoke in opposition to this item. Four letters in opposition were provided to the Commission and Council. Motion was made to close the public hearing. Motion: Hutton Second: Roberts Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, and Anderson Brown Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Slechta Second: Shope Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 6. Zoning Ordinance Amendment AM22-02 Mayor Tate declared the public hearing open. Director of Planning Services Marohnic described the proposed amendments to the Comprehensive Zoning Ordinance (82-73); same being Appendix D of the Code of Ordinances relative to creation of the Brownstone Residential District Regulations and amendments to related sections of the ordinance, including: Section 12, Definitions to add, remove, and delete definitions; Section 20, “TH”, Townhouse District Regulations to reduce the maximum density to eight (8) dwelling units per acre; Section 34, Planned Residential Low-Density District to delete in its entirety and replace with the Brownstone Residential District Regulations, establishing permitted and conditional uses, and bulk, dimensional and setback requirements; Section 35, “PRD-12”, Planned Residential Medium Density District to delete in its entirety and reserve for future use; and Section 56, Off-Street Parking Requirements to establish minimum parking requirements for City Council September 16, 2025 Page 4 Brownstones and guest parking for Brownstone, Townhouse, Multifamily, and Live/Work units. The proposed amendments resulted from meetings of the Planning and Zoning Commission and the Brownstone District Subcommittee. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Tiggelaar, Hutton, Parker, Kercheval, Roberts, and Anderson Brown Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Mayor Tate called for a break at 8:28 p.m. and reconvened the meeting at 8:36 p.m. Item 7. Citizen Comments Renee Hart, 2700 Pin Oak Drive, Grapevine spoke in opposition to Grapevine-Colleyville Independent School District’s (GCISD) proposal to close Dove Elementary. Katherine Parks, 3519 Mercury Drive, Grapevine spoke in opposition to GCISD’s proposal to close Dove Elementary. Matthew White, 2146 Hillcrest Drive, Grapevine spoke in opposition to GCISD’s proposal to close Dove Elementary. Allen Thompson, 1023 Pheasant Ridge, Grapevine spoke in opposition to GCISD’s proposal to close Dove Elementary and proposed a new type of facility. Danielle Kaufman, 205 South Dooley Street, Grapevine requested the City address the bright red paint that was applied to the facade of the automotive business across the street from her house. City Council September 16, 2025 Page 5 Nicholas Kaufman, 205 South Dooley Street, Grapevine requested the City hire more well-known acts to perform at the City’s festivals. Becky St. John, 2702 West Kimball Avenue, Grapevine spoke in opposition to GCISD’s proposal to close Dove Elementary. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 35. Conditional Use Permit CU25-17 (Subaru EV Charging Station) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU25-17 for Subaru EV Charging Station and Ordinance No. 2025-061. Motion: Slechta Second: Rogers Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ORDINANCE NO. 2025-061 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU25-17 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF CU15-19 (ORDINANCE NO. 2015-029), TO ALLOW FOR A PYLON SIGN IN CONJUNCTION WITH AN AUTOMOTIVE DEALERSHIP WITH SALES AND REPAIR OF NEW AND USED VEHICLES, SPECIFICALLY TO ADD ONE FREESTANDING LEVEL 3 ELECTRIC VEHICLE (EV) CHARGING STATION TO THE EXISTING CAR DEALERSHIP FOR BLOCK 1, LOT 5, 5 STAR SUBARU (2651 WILLIAM D. TATE AVENUE) IN A DISTRICT ZONED “PID”, PLANNED INDUSTRIAL DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE City Council September 16, 2025 Page 6 DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 36. Conditional Use Permit CU25-37 (Futsal) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0, stipulating 11 parking spaces be added along the south side of the property instead of utilizing the spaces offsite. Motion was made to approve Conditional Use Permit CU25-37 for Futsal and Ordinance No. 2025-062 in accordance with the motion of the Planning and Zoning Commission that stipulated 11 parking spaces be added along the south side of the property instead of utilizing the spaces offsite. Motion: Rogers Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ORDINANCE NO. 2025-062 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU25-37 TO ALLOW FOR THE DEVELOPMENT OF THREE OUTDOOR SOCCER FIELDS, A 5,040 SQUARE FOOT RECREATION AREA, OUTDOOR SPEAKERS, AND A CHECK-IN AND CONCESSIONS SUITE IN A PORTION OF AN EXISTING BUILDING WITHIN A PLANNED COMMERCIAL CENTER FOR BLOCK A, LOT 3A1 GRAPEVINE MILLS CROSSING (3560 NORTH GRAPEVINE MILLS BOULEVARD) IN A DISTRICT ZONED “CC” COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND City Council September 16, 2025 Page 7 DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 37. Special Use Permit SU25-03 (Firelife Church) Chairman Oliver reported the Commission approved the special use permit with a vote of 7-0. Motion was made to approve Special Use Permit SU25-03 for Firelife Church and Ordinance No. 2025-063. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ORDINANCE NO. 2025-063 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING SPECIAL USE PERMIT SU25-03 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF CU12-28 (ORDINANCE NO. 2012-032) SPECIFICALLY TO ALLOW A 185-SEAT CHURCH IN AN EXISTING BUILDING WITHIN A PLANNED COMMERCIAL CENTER, BLOCK 1, LOT 7R, MULBERRY SQUARE ADDITION (5311 WILLIAM D. TATE AVENUE) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 38. Zoning Application Z25-05 (Northwest Animal Hospital) Chairman Oliver reported the Commission denied the Zoning Application with a vote of 6-1. City Council September 16, 2025 Page 8 Motion was made to deny Zoning Application Z25-05 for Northwest Animal Hospital. Motion: Rogers Second: Slechta Ayes: Tate, Slechta, Rogers, Leal, and Shope Nays: O’Dell Approved: 6-1 (to deny) Item 39. Conditional Use Permit CU25-41 (Northwest Animal Hospital) Chairman Oliver reported the Commission denied the conditional use permit with a vote of 7-0. Motion was made to deny Conditional Use Permit CU25-41 for Northwest Animal Hospital. Motion: Slechta Second: Rogers Ayes: Tate, Slechta, Rogers, Leal, and Shope Nays: O’Dell Approved: 5-1 (to deny) Item 40. Planned Development Overlay PD25-04 (Northwest Animal Hospital) Chairman Oliver reported the Commission denied the planned development overlay with a vote of 7-0. Motion was made to deny Planned Development Overlay PD25-04 for Northwest Animal Hospital. Motion: Slechta Second: Rogers Ayes: Tate, Slechta, Rogers, Leal, and Shope Nays: O’Dell Approved: 5-1 (to deny) Item 41. Zoning Ordinance Amendment AM22-02 (Brownstone Residential District) Chairman Oliver reported the Commission approved the zoning ordinance amendment AM22-02 with a vote of 7-0. Motion was made to approve zoning ordinance AM22-02 (Brownstone Residential District) and Ordinance No. 2025-067. Motion: Slechta Second: Rogers Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 City Council September 16, 2025 Page 9 ORDINANCE NO. 2025-067 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX “D” OF THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING VARIOUS SECTIONS OF THE ZONING ORDINANCE RELATIVE TO CREATION OF A BROWNSTONES RESIDENTIAL DISTRICT, DELETION OF PLANNED RESIDENTIAL DISTRICTS (“PRD-6” AND “PRD-12”), AND AMENDING RELATED DEFINITIONS, (AM22-02); REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE City Council continued with the consideration of the remaining agenda items in the published order. OLD BUSINESS Item 8. Conditional Use Permit CU25-27 (Fortified Film Solutions) Director of Planning Services Marohnic presented this item to Council. The applicant was requesting a conditional use permit to allow for the application and installation of paint protection film (window tinting) in conjunction with a proposed business. The subject property is located at 1240 Texan Trail, Suite 100 and is currently zoned “LI”, Light Industrial District. The public hearing and first reading of this item were held at the August 19, 2025 City Council meeting. On the Board of Zoning Adjustment approved a special exception to allowing the building and site to remain as developed, as the site is not compliant with Zoning Ordinance No. 82-73 relative to the existing minimum open space, maximum impervious area, uninterrupted 25-foot landscaped front yard, and landscape requirements. Motion was made to approve Conditional Use Permit CU25-27 (Fortified Film Solutions) and the second reading of Ordinance No. 2025-045. Motion: Slechta Second: O’Dell Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ORDINANCE NO. 2025-045 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU25-27 TO ALLOW FOR THE APPLICATION AND City Council September 16, 2025 Page 10 INSTALLATION OF PAINT PROTECTION FILM AND WINDOW FILM (WINDOW TINTING) IN CONJUNCTION WITH A PROPOSED BUSINESS FOR LOT 2, DFW AIR FREIGHT CENTRE ADDITION (1240 TEXAN TRAIL, SUITE 100) IN A DISTRICT ZONED “LI”, LIGHT INDUSTRIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE NEW BUSINESS Item 9. Consider Ordinance No. 2025-055 adopting an ad valorem tax rate of 0.237228, the O&M ad valorem tax rate of .134431 and the debt service ad valorem tax rate of .102797 per $100 valuation for tax year 2025 and fiscal year 2026, and take any necessary action. Assistant Fiscal Services Director Rebecca Coryea presented the proposed tax rate which is the amount used to create the Fiscal Year 2026 budget that Council approved at the September 2, 2025 meeting. Motion was made to Ordinance No. 2025-055 adopting an ad valorem tax rate of 0.237228, the O&M ad valorem tax rate of .134431 and the debt service ad valorem tax rate of .102797 per $100 valuation for tax year 2025 and fiscal year 2026, and take any necessary action. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ORDINANCE NO. 2025-055 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2025 LEVYING TAXES TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES City Council September 16, 2025 Page 11 AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Consider calling a public hearing (Z25-06) regarding a city-initiated request to rezone 0.23 acres at 1109 Airline Drive from “PO”, Professional Office District to “R-7.5”, Single-Family Residential District, and take any necessary action. Director of Planning Services Marohnic presented this item to Council requesting to hold a public hearing to consider rezoning 1109 Airline Drive from “PO” Professional Office District to “R-7.5” Single-Family Residential District. Motion was made to call a public hearing (Z25-06) regarding a city-initiated request to rezone 0.23 acres at 1109 Airline Drive from “PO”, Professional Office District to “R-7.5”, Single-Family Residential District, and take any necessary action. Motion: O’Dell Second: Leal Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 11. Consider a Guaranteed Maximum Price (GMP) contract for the renovations and new construction associated with the Water and Wastewater Treatment Plant Administration Building Improvements Project with Fransen Pittman Construction, approval of owner contingency, Ordinance No. 2025-056 appropriating the funds, and take any necessary action. Assistant Director of Public Works John Robertson presented and answered questions from Council. Mr. Robertson described the Guaranteed Maximum Price, the plans for the rebuild of the Water Treatment Plant and the demolition and reconstruction of the Wastewater Treatment Plant. The expected total cost of this project is $20,750,000. Motion was made to approve a Guaranteed Maximum Price contract for the renovations and new construction associated with the Water and Wastewater Treatment Plant Administration Building Improvements Project with Fransen Pittman Construction, approval of owner contingency, Ordinance No. 2025-056 appropriating the funds, and to take any necessary action. Motion: Rogers Second: O’Dell Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 City Council September 16, 2025 Page 12 ORDINANCE NO. 2025-056 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $20,621,000 IN THE UTILITY ENTERPRISE FUND RECEIVED FROM THE SALE OF BONDS AND INCLUDING INTEREST ACCRUED AND AUTHORIZING THE APPROPRIATION OF $20,621,000 IN THE UTILITY ENTERPRISE FUND FOR EXPENDITURES ASSOCIATED WITH THE WATER AND WASTEWATER TREATMENT PLANT IMPROVEMENT PROJECT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Consider the second amendment to the architectural/engineering contract for renovations and new construction associated with the Water and Wastewater Treatment Plant Administration Building Improvements Project with Freese and Nichols, Inc., reconciliation of amendments to the architectural/engineering contract approved by staff within prior contingency funds, Ordinance No. 2025-057 appropriating the funds, and take any necessary action. Assistant Director of Public Works Robertson presented this item to Council and reported the amendment to the architectural/engineering contract for the renovations and new construction associated with the Water and Wastewater Treatment Plant Administration Building Improvements Project for $129,000. Motion was made to approve the second amendment to the architectural/engineering contract for renovations and new construction associated with the Water and Wastewater Treatment Plant Administration Building Improvements Project with Freese and Nichols, Inc., reconciliation of amendments to the architectural/engineering contract approved by staff within prior contingency funds, Ordinance No. 2025-057 appropriating the funds, and take any necessary action. Motion: Shope Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 13. Consider Ordinance No. 2025-058 amending the Grapevine City Code Chapter 25 – Utilities and Service, Section 25-27 Wastewater Rate regarding the residential and commercial water and wastewater service rates, and take any necessary action. Director of Public Works Bryan Beck presented this item and answered questions from Council. The increase is due to the Trinity River Authority raising their cost to the City. City Council September 16, 2025 Page 13 Motion was made to approve Ordinance No. 2025-058 amending the Grapevine City Code Chapter 25 – Utilities and Service, Section 25-27 Wastewater Rate regarding the residential and commercial water and wastewater service rates, and take any necessary action. Motion: Slechta Second: Leal Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ORDINANCE NO. 2025-057 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $129,000 IN THE UTILITY ENTERPRISE FUND RECEIVED FROM THE SALE OF BONDS AND INCLUDING INTEREST ACCRUED AND AUTHORIZING THE APPROPRIATION OF $129,000 IN THE UTILITY ENTERPRISE FUND FOR EXPENDITURES ASSOCIATED WITH THE WATER AND WASTEWATER TREATMENT PLANT IMPROVEMENT PROJECT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from consent. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Prior to consideration of the consent agenda items, Council Member Duff O’Dell addressed item 17 and stated she is glad that a new fire truck and ambulance are being ordered. Item 14. Consider Resolution No. 2025-012 approving a settlement agreement with Atmos Energy associated with the 2025 Rate Review Mechanism (RRM) filing. City Manager Bruno Rumbelow recommended approval of the resolution approving a settlement agreement between Atmos Energy and the Atmos Energy Corporation, Mid - Tex Division. The impact of the settlement on average residential rates is an increase of $7.83 on a monthly basis, or 9.27%. The increase for average commercial usage will be $25.73 or 6.56%. City Council September 16, 2025 Page 14 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 RESOLUTION NO. 2025-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE (“ACSC”) AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY’S 2025 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHMENT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; REQUIRING THE COMPANY TO REIMBURSE ACSC’S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE ACSC’S LEGAL COUNSEL Item 15. Consider Resolution No. 2025-013 authorizing the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code. Chief Financial Officer Jeff Strawn recommended approval of Resolution No. 2025-013 approving the City Investment Policy. The updates to the Policy include minor formatting updates and language in compliance with the Public Funds Investment Act. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 City Council September 16, 2025 Page 15 RESOLUTION NO. 2025-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE CITY'S INVESTMENT POLICY; AND PROVIDING AN EFFECTIVE DATE Item 16. Consider an annual contract for OpenGov/Vertosoft cloud financial system. Chief Financial Officer Strawn recommended approval of the renewal of the annual contract for OpenGov/Vertosoft cloud financial system for an amount not to exceed $198,379. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 17. Consider the purchase of fleet vehicles through interlocal purchasing cooperatives or Buy-Board agreements and authorize the order of a fire apparatus. Chief Financial Officer Strawn and Director of Public Works Beck recommended approval of the purchase of specified fleet vehicles on an as-available basis and/or to advance order vehicles with lengthy lead times. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 18. Consider the renewal of an annual policy for property and casualty insurance coverage with Travelers Insurance. Human Resources Director Rachel Black recommended approval of an annual policy for property, general liability, professional liability, law enforcement liability, business automobile, excess liability, inland marine, and foreign package liability. The annual estimated amount of this policy is $2,500,595, Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope City Council September 16, 2025 Page 16 Nays: None Approved: 6-0 Item 19. Consider the renewal of an annual policy for cyber liability insurance coverage with Crum and Forster. Human Resources Director Black recommended approval of an annual policy for cyber liability insurance coverage for an estimated amount of $75,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 20. Consider an annual policy for Workers' Compensation insurance coverage with TML Risk Pool. Human Resources Director Black recommended approval of an annal policy for Worker’s Compensation insurance coverage for an estimated annual amount of $506,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 21. Consider a safety and loss control contract with Commercial Risk Services. Human Resources Director Black recommended approval of a safety and loss control contract, in the amount of $54,000, to assist with the City’s Safety Program. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 22. Consider an annual policy for medical and RX stop loss insurance with HCC. Human Resources Director Black recommended approval of an annual policy for medical and RX stop loss insurance for an estimated amount of $1,462,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council September 16, 2025 Page 17 Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 23. Consider an annual contract for portable restroom rental services with United Rentals, Inc. Director of Parks and Recreation Chris Smith recommended approval of the annual contract for portable restroom rental services for an annual estimated amount of $50,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 24. Consider the purchase of synthetic turf replacement surfacing at Dove Park from Symmetry Sports Construction. Director of Parks and Recreation Smith recommended approval of the purchase of synthetic turf replacement surfacing at Dove Park for a total amount not to exceed $69,476. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 25. Consider a professional services contract for short-term planning consulting expertise for review of development applications and their processing with Dunaway. Director of Planning Services Marohnic recommended approval of a professional services contract for planning consulting services for an estimated amount of $25,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 City Council September 16, 2025 Page 18 Item 26. Consider Resolution No. 2025-014 authorizing the acceptance of funds for the Fiscal Year 2026-2027 State of Texas, Office of the Attorney General, Victim Coordinator and Liaison Grants and Ordinance No. 2025-059 appropriating the funds. Police Chief Mike Hamlin recommended approval of the resolution authorizing the acceptance of grant funds of $30,000 to reimburse the Department for a portion of the costs associated with employment of a Victim Services Advocate. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 RESOLUTION NO. 2025-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS, OFFICE OF THE ATTORNEY GENERAL, VICTIM COORDINATOR AND LIAISON GRANTS, HEREINAFTER REFERRED TO AS THE “GRANT PROGRAM”; AND CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE ORDINANCE NO. 2025-059 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $30,000 IN THE GRANT FUND TO BE RECEIVED FROM THE TEXAS OFFICE OF THE ATTORNEY GENERAL, VICTIM COORDINATOR AND LIAISON GRANTS AND AUTHORIZING THE APPROPRIATION OF $30,000 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 27. Consider the purchase of repair services for the Water Treatment Plant high service pump from Brandon and Clark Inc. City Council September 16, 2025 Page 19 Director of Public Works Beck recommended approval of the purchase of repair services for a high service pump at the Water Treatment Plant for amount not to exceed $17,218. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 28. Consider the purchase of a Flygt model submersible pump for the Kimball Lift Station from Xylem Water Solutions, Inc. Director of Public Works Beck recommended approval of a submersible pump for the Kimball Lift Station for an amount not to exceed $25,700. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 29. Consider the renewal of an Interlocal Agreement with the City of Fort Worth for participation in the Household Hazardous Waste Program. Director of Public Works Beck recommended approval of the renewal of an Interlocal Agreement for participation in the Household Hazardous Waste Program for an estimated amount of $110,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 30. Consider the award of an informal request for quote for guardrail installation at Snakey Lane from Fortson Contracting, Inc. Director of Public Works Beck recommended approval of the informal request for quote to replace guardrails on Snakey Lane for an amount not to exceed $16,819. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta City Council September 16, 2025 Page 20 Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 31. Consider the purchase of Wavetronix spare traffic signal parts from Twincrest Inc. Director of Public Works Beck recommended approval of the purchase of Wavetronix Traffic Vehicle Detection System Sensors to replace any future equipment failures for a total amount not to exceed $31,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 32. Consider the purchase of cement slurry to stabilize Rolling Hills and Redbud Lane from Martin Marietta Materials, Inc. Director of Public Works Beck recommended approval of the purchase of cement slurry or an estimated amount of $37,448. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 33. Consider Ordinance No. 2025-060 amending Chapter 25, Utilities and Services, Article III. Solid Waste Disposal, Section 25-97, Service Rates — Schedules to reflect adjustments to the commercial and residential solid waste and recycling collection rates. Director of Public Works Beck recommended approval of the ordinance to amend Chapter 25, Utilities and Services, Article III. Solid Waste Disposal, Section 25-97, Service Rates — Schedules to reflect adjustments to the commercial and residential solid waste and recycling collection rates. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 City Council September 16, 2025 Page 21 ORDINANCE NO. 2025-060 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES, ARTICLE III SOLID WASTE DISPOSAL; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 34. Consider the minutes of the August 19, 2025 and September 2, 2025 Regular City Council meetings. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 9:18 p.m. Motion: Slechta Second: O’Dell Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th day of October, 2025. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council September 16, 2025 Page 22