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Home My WebLink About2025-10-07 Regular CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 7, 2025 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 4:30 p.m. Dinner - City Council Conference Room 5:00 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 5:00 p.m. - City Council Chambers 1. Invocation: Dr. Doug Page, Pastor at First Baptist Grapevine 2. Posting of the Colors and Pledges of Allegiance: Troop 700B CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Mayor Tate to present a proclamation recognizing October 2025 as Domestic Violence Awareness Month. 5. Mayor Tate to present a proclamation recognizing National Night Out on October 7, 2025. 6. Planning Services Director to present an update to Map 2: Land Use Plan of the Comprehensive Master Plan (future land use map), associated amendments to the Transit District Overlay boundaries of Section 41.B, “TDO”, Transit District Overlay and other related revisions to the Zoning Ordinance, same being Appendix “D” of the Code of Ordinances. NEW BUSINESS 7. Consider a Landscape Architecture Contract with La Terra Studio, LLC for Settlers Park Phase 2, Ordinance No. 2025-068 to appropriate the funds, and take any necessary action. 8. Consider Ordinance No. 2025-069 (AM25-01) amending the Grapevine Code of Ordinances Section 12 Health and Sanitation, Subsection 12-111, Same – Weeds, trash, brush and other unsightly matter, and take any necessary action. 9. Consider calling public hearings regarding updates to the Comprehensive Master Plan (Future Land Use Map) (MP24-01); amendments to Section 41.B., Transit District Overlay, of the Zoning Ordinance, same being Appendix “D” of the Code of Ordinances - amending the boundaries of the transit district overlay depicted in Figure 1., Grapevine Transit District and Section 2., Boundaries of the District within Appendix “A”, by removing the following properties: 1109 Airline Drive, 113 East Hudgins Street, 131 East Hudgins Street, 351 E. Hudgins Street, 827 Dawn Lane, 849 E. Dallas Road and all of Lots 1-215, Sunshine Harbor subdivision, 1060 Texan Trail, 1084 Texan Trail, 1090 Texan Trail, 1098 Texan Trail, and 1039 East Dallas Road and those shown as “future,” (AM25-03A); amending the language within the Purpose, General Guidelines, and Application subsections; amending the permitted uses and the introduction of new uses within the three intensity subdistricts, to include deletion of Figure 3, Preferred Use Matrix in Section 41.B, and related revisions to off-street parking requirements to Section 56, Off-Street Parking Requirements (AM25-03B). CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider a mid-year appointment to the Planning and Zoning Commission to fill a vacant Alternate Member position. Council Member Sharron Rogers recommends approval. 11. Consider the annual maintenance renewal for INCODE, the Municipal Court software, with Tyler Technologies. Chief Financial Officer recommends approval. 12. Consider the renewal of the license for the First Due Suite for fire record management software with Locality Media, Inc. Fire Chief recommends approval. City Council October 7, 2025 Page 2 13. Consider the renewal of the license and support services for Vector solutions staff training software with Target Solutions Learning LLC. Fire Chief recommends approval. 14. Consider the renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director recommends approval. 15. Consider the purchase of an internet circuit for various Convention and Visitors Bureau buildings from Segra/Fiber Platform LLC. Convention and Visitors Bureau Executive Director and Chief Information Officer recommend approval. 16. Consider the renewal of a service contract for datacenter system and network administration from LEAF TCS. Chief Information Office recommends approval. 17. Consider the renewal of a three-year contract for telephone services with Frontier Communications. Chief Information Office recommends approval. 18. Consider the renewal of an enterprise agreement for geographic information system software with Esri, Inc. Chief Information Officer recommends approval. 19. Consider the renewal of an annual database subscription package for genealogy, reference, and research with EBSCO Industries. Library Director recommends approval. 20. Consider the renewal of the Koha Integrated Library System (ILS) annual support and hosting for the Library integrated operating system from Bywater Solutions. Library Director recommends approval. 21. Consider the purchase of an audio and video system for The REC conference room from ImageNet Consulting LLC. Director of Parks and Recreation recommends approval. 22. Consider the purchase of chairs and dollies for Stewart Hall from WRG, LLC. Director of Parks and Recreation recommends approval. 23. Consider an annual contract for wood fiber playground surfacing from GWG Wood Group. Director of Parks and Recreation recommends approval. 24. Consider the renewal of an annual contract for Christmas lighting and décor, including installation and maintenance, with First Choice Christmas Lights. Director of Parks and Recreation recommends approval. 25. Consider the renewal of the agreement for Campspot Reservation Software at The Vineyards Campground & Cabins. Director of Parks and Recreation recommends approval. City Council October 7, 2025 Page 3 26. Consider a second term contract for asset management software updates, support, and maintenance with Vertosoft/OpenGov. Director of Parks and Recreation recommends approval. 27. Consider the purchase of an annual software license for permitting and licensing to process and manage permits, projects and code enforcement cases from Vertosoft/OpenGov. Director of Planning Services recommends approval. 28. Consider the purchase of the renewal of a professional subscription for document management and policy software with PowerDMS. Police Chief recommends approval. 29. Consider the approval of a personal services contract for annual racial profiling and Equal Employment Opportunity reporting and compliance with Del Carmen Consulting, LLC. Police Chief recommends approval. 30. Consider Resolution No. 2025-015 authorizing the acceptance of funds for the Fiscal Year 2025-2026, Texas Department of Transportation, Selective Traffic Enforcement Program (STEP) Comprehensive Grant and Ordinance No. 2025- 070 to appropriate the funds. Police Chief recommends approval. 31. Consider the renewal of an annual contract for the purchase of law enforcement body cameras, supplies, services, licenses and equipment with Axon Enterprises, Inc. Police Chief recommends approval. 32. Consider the renewal of the Crimes law enforcement computer software, licenses, system maintenance and services from Sam Houston State University. Police Chief recommends approval. 33. Consider the renewal of an annual contract for water and wastewater analysis services from the Trinity River Authority of Texas. Public Works Director recommends approval. 34. Consider the renewal of an annual contract for various fuels, oil and lubricants with Senergy Petroleum. Public Works Director recommends approval. 35. Consider annual contracts for vehicle service repairs for fleet vehicles with Holt Cat, Sam Packs Five Star Ford, BMW Motorcycles of North Dallas, Bruckner Mack, Industrial Power, Kirby-Smith, Classic Chevrolet, Siddons-Martin, Inland Truck Part Company, TLR Hydraulics, Euless Wrecker Services, Grapevine Ford, R.B. Everett and Stewart Stevens, Sam Packs Ford Lewisville, and Huffines Chevrolet Lewisville. Public Works Director recommends approval. 36. Consider declaring certain property as surplus property and authorizing their sale through public auction. Public Works Director recommends approval. City Council October 7, 2025 Page 4 37. Consider the proposal by Oncor Electric Delivery Company LLC to convert overhead electric facilities to underground, to install a new transformer at the Water Treatment Plant, and Ordinance No. 2025-071 to appropriate the funds. Public Works Director recommends approval. 38. Consider the minutes of the September 16, 2025 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on October 1, 2025 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council October 7, 2025 Page 5