HomeMy WebLinkAboutItem 07 - Settlers ParkMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 7, 2025
SUBJECT: LANDSCAPE ARCHITECTURE SERVICES CONTRACT
RECOMMENDATION: City Council to consider approval of a Landscape Architecture contract
with La Terra Studio, LLC, for Settlers Park Phase 2, an ordinacnet to
appropriate the funds, and take any necessary action.
FUNDING SOURCE: Upon approval of the attached Appropriation Ordinance, funding will be
available in the Tax Increment Financing Fund #1 for an estimated amount
of $150,000.
BACKGROUND: On May 15, 2018, City Council approved a contract with La Terra Studio,
LLC for landscape architectural services to design and prepare
construction documents for a fully developed Settlers Park. In response to
the significant rise in construction costs during and following the COVID-
19 pandemic, the park's development was divided into multiple phases.
Phase 1 has recently been completed. With Council approval,
construction of Phase 2 is anticipated to begin in 2026, supported by
funding from the Texas Parks & Wildlife Department's Local Parks Grant
and the Habitat and Angler Access Program Grant.
The recent acquisition of approximately seven acres adjacent to Bass Pro
Court presents an opportunity to further enhance Phase 2. The additional
land will accommodate a much -needed permanent parking lot with
accessible parking spaces, an ADA-compliant park entrance, and
connection to the city-wide trail system.
This procurement will be made in accordance with Local Government
Code Chapter 252, Subchapter B, § 252.022. General Exemptions (a) (4),
personal, professional or planning services.
La Terra's scope of services is a continuation of their original work and
includes the following:
• Evaluation of potential future amenities for the newly acquired acreage;
• Design and preparation of construction documents for the new
improvements;
• Refinement of previously developed construction documents; and
• Bidding and construction administration.
Staff recommends approval.
la terra studio 12001 N. Central Expressway, Suite 1170, dallas, texas 75243 :: 214.749 0333 :: www.laterrastudio.com
EXHIBIT A
Scope of Services
September 12, 2025
Kathy Nelson, AICP, RLA
Planning Manager
Grapevine Parks and Recreation
1175 Municipal Way
Grapevine, TX 76051
Re: Proposal for Professional Services Settlers Park — Phase 2
Grapevine, Texas
Agreement between Client and Landscape Architect
la terra studio, LLC is pleased to submit this proposal to provide Professional Services for the above -mentioned
project.
ARTICLE 1 - AGREEMENT
This Agreement is made and entered into effect as of the day approved by the City of Grapevine's City Council.
Between the Landscape Architect's CLIENT:
City of Grapevine
1175 Municipal Way
Grapevine, TX 76051
and the LANDSCAPE ARCHITECT:
la terra studio, LLC
12001 North Central Expressway, Suite 1170
Dallas, Texas 75243
For the following project
Settlers Park — Phase 2: a +/- 24.28-acre park (including 7.285-acre addition) located at 2205 Bass Pro Drive in the City of
Grapevine, Texas
PROJECT TEAM:
The project team shall consist of the following partners:
la terra studio - Prime consultant
Baird Hampton & Brown - Civil Engineering
Baird Hampton & Brown - Electrical, Plumbing and Mechanical Engineering
ARTICLE 2 - BASIC SERVICES PART A - DESIGN
The LANDSCAPE ARCHITECT shall prepare design/construction documents and will provide bidding/
construction related services associated with the implementation of improvements to Settlers Park Phase 2.
This proposal is based on an anticipated construction budget of $4,540,447 for grant -related items and a
undermined amount for improvements on the recently acquired 7.2-acre lot adjacent to Bass Pro Drive.
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2.1 Schematic Design
a. Programing items for new lot along Bass Pro Drive
b. Park Master Planning for newly acquired lot along Bass Pro Drive
C. Minor adjustments to existing master plan / site design based on new project influences and
constructability adjustments.
d. Kickoff meeting and site visit with Owner and subconsultants, as needed
e. Programming verification
f. Attend design and coordination meetings
g. Attend via web or phone coordination calls with sub -consultants
h. Conduct research and design studies
i. Conduct on -site design and survey verification
j. Coordinate with various agencies
k. The following is an outline of the anticipated deliverables:
Overall concept graphic illustrating design intent.
Magnitude of Probable Cost
2.2 Design Development
a. Organization and facilitation of a tour with the CLIENT of the existing site.
b. Organization and facilitation of a kick-off meeting with the CLIENT and stakeholders to
identify major project objectives, confirmation of proposed improvements, establishing a project
schedule and identifying potential issues.
C. Attendance at design coordination meetings with the CLIENT.
d. Preparation of design development drawings that identify the layout and configuration of
planned improvements. Primary components of the design development drawings will be:
Concrete Trails
Park Signage
Boardwalks / Fishing Pier
Pavilion
Privative Camp Sites
Public Parking
Water Aeriation
Kayak Launch
Park Entrance / Trail Head
Additional program elements may be added during the design development process.
e. Presentations of more detailed design development solutions will be given to the CLIENT for
review and feed -back. A preferred concept will be selected by the CLIENT and design team
at this presentation.
f. Preparation of a Design Development Package.
g. Preparation of a revised opinion of probable construction cost.
h. Assist the City in determining the construction delivery method.
i. The following is an outline of the anticipated deliverables:
50% Construction Documents for Review
2.3 Construction Documents:
Based on the approved schematic design concept and opinion of probable construction cost the LANDSCAPE
ARCHITECT shall prepare construction documents. The construction document phase shall include the following:
a. Preparation of construction drawings which shall include the following:
Existing condition and removal plans
Construction layout plans
Grading plans
Landscape plans
Paving Plans (park road and parking lots) (Civil Engineer)
Storm drainage plans and drainage area map (Civil)
Utility plans (water and) (Civil)
Electrical and lighting plans, details and schedules (MEP)
Erosion control plan and details
Construction details
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b. Submittal of construction documents for City review at the 90% and Final level of
completion.
C. Preparation of updated opinion of probable construction cost which shall accompany the
90% and Final submittals.
d. Preparation of technical specifications and bid documents.
e. Attendance at staff meetings. Preparation of the necessary plan graphics to illustrate design
progress for presentation to elected and appointed city officials.
f. Power point presentation to the City Council, the Planning and Zoning Commission and other
Boards and Commissions in the City of Grapevine, if necessary. Preparation of the necessary
plan graphics to illustrate design progress for these presentations.
g. Attendance at design coordination meetings with CLIENT.
h. Prepare and submit the site plan submittal documents required by the CLIENT.
i. The following is an outline of the anticipated deliverables:
90% and Final submittal - two (2) sets of 12"xl8"half-size and One (1) set of full
size 24"x36"drawings and at the 90% and Final Submittal one (1) bound copy of
the technical specifications and bid documents.
Bid Documents:
One (1) set of reproducible drawings
One set of unbound technical specifications Bid Proposal Form
One file of the construction documents in electronic format. (AutoCAD and
Word)
2.4 Bidding services shall include the following:
a. Response to contractor questions and preparation of necessary addendums.
b. Preparation of Bidding Documents (Bid Form).
C. Assistance in issuing public notices
d. Work with City's purchasing department to incorporate City's bidding procedures into project
delivery.
e. Approve or deny vendor as -equal submittals
f. Attendance at the pre -bid conference.
g. Attendance at the bid opening.
h. Review Bid proposals.
i. Check contractor References.
2.5 Construction- related services shall include the following:
a. Attendance at the pre -construction conference.
b. Review of contractor supplied submittals including modification requests, shop drawings,
schedules, and other submittals in accordance with the requirements of the construction contract
documents for this project.
C. Review of quality- r e I a t e d items provided by the contractor such as construction material
test reports, or other documentation required by the construction contract documents.
d. Site visits during construction which shall include the following:
Periodic site visits at the request of the CLIENT, to observe contractor progress and plan
compliance;
Punch -List Observation site visit;
Final Observation site visit to confirm completion of punch list items., and
Site visit at the end of the one (1) year warranty period to identify any warranty items needing
resolution by the Contractor.
e. Preparation of site visit reports for distribution to the CLIENT.
f. Attendance at monthly contractor pay-application/progress review meetings.
g. Preparation of proposal requests, change orders, response to Requests for Information and
preparation of Landscape Architect's Supplemental Instructions.
h. Participation in the Post -Construction Site Inspection performed by a Registered Accessibility
Specialist (RAS).
i. Record Drawings, including as-builts. Construction contractor to provide la terra studio with
field changes identified on the official construction set. la terra studio will incorporate
modifications into a final set once construction is completed.
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ARTICLE 3 - ADDITIONAL SERVICES
The LANDSCAPE ARCHITECT may provide services beyond the BASIC SERVICES listed above upon written consent
by the CLIENT. Additional services not currently included in the BASIC SERVICES include, but not limited to the
following;
3.1 Conveyance Improvement Plans
3.2 Hydraulic Analyses
3.3 Structural Engineering
3.4 404 / Regulatory Submittals
3.5 Geotechnical Reports
3.6 Surveying
3.7 TDLR / Registered Accessibility Specialist Services
3.8 Material Testing Services
3.9 Documentation that exceeds the general acknowledgement of the perceived Phase 2 scope limits
and budget.
3.10 Public Engagement
ARTICLE 4 — STATEMENT OF JURISDICTION
4.1 The Texas Board of Architectural Examiners (TBAE) has jurisdiction over complaints regarding the
professional practices of persons registered as landscape architects in Texas.
' TBAE
'r TEXAS Board of P.O. Box 12337
Austin, TX 78711-2337
��I=:►` Architectural Examiners (512) 305 — 9000
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ARTICLE 5 — SUMMARY
LANDSCAPE ARCHITECT
la terra studio, LLC
MSignatre
Name:Michael Black, ASLA
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EXHIBIT B
The CLIENT agrees to pay the LANDSCAPE ARCHITECT for the BASIC SERVICES listed above, a fee of: $150,000
One Hundred Fifty Thousand Dollars and zero cents.
Basic Services
Existinq Proiect Phase 2
Schematic Design $ 31,000
Design Development $ 31,000
Construction Documents $ 31,000
Sub Consultant (Civil & Electrical) $ 24,500
Bid Phase Services $ 6,500
Construction Phase Services $ 26.000
TOTAL BASIC SERVICES Phase 2: $ 150,000
Reimbursable expenses include: Reproduction of graphic renderings; postage, handling of documents; in-house
plotting (review sets); city review sets, sets required by the city for plan approvals; courier services; and authorized
travel expenses. Reimbursable expenses shall be billed at a rate of 1.1 % and shall not be incurred without prior
authorization from the CLIENT and are not considered as basic services.
NOTE: la terra studio will provide contractors with construction document sets for a non-refundable fee that is
charged to the construction contractor at time of pick-up.
The LANDSCAPE ARCHITECT shall bill the CLIENT monthly based on the percentage of services completed during
the 30 days prior. All payments are due to LANDSCAPE ARCHITECT upon receipt of the invoice. An amount equal to
10% of invoice per month shall be charged on all amounts due more than 30 days after the date of invoice.
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ORDINANCE NO. 2025-068
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION $150,000 IN THE TAX INCREMENT
FINANCING FUND NO. 1 FOR EXPENDITURES
ASSOCIATED WITH SETTLERS PARK PHASE 2 AND
DEVELOPMENT CONSTRUCTION DOCUMENTS,
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine proposes to enter into an agreement with
La Terra Studio, LLC for the further enhancement of Settlers Park, Phase 2 and the
associated development of construction documents; and
WHEREAS, all constitutional and statutory prerequisites for the approval of
this ordinance have been met, including but not limited to the Open Meetings Act and
Chapter 211 of the Local Government Code, and
WHEREAS, the City Council deems the adoption of this ordinance to be in the
best interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an amount estimated at
$150,000 be appropriated in the Tax Increment Financing Fund No. 1 for
expenditures associated with the Settler's Park Project.
Section 3. That the terms and provisions of this ordinance shall be deemed to
be severable, and that if the validity of any section, subsection, word, sentence, or
phrase shall be held to be invalid, it shall not affect the remaining part of this
ordinance.
Section 4. That the fact that the present ordinances and regulations of the
City of Grapevine, Texas, are inadequate to properly safeguard the health, safety,
morals, peace and general welfare of the inhabitants of the City of Grapevine,
Texas, creates an emergency for the immediate preservation of the public business,
property, health, safety and general welfare of the public which requires that this
ordinance shall become effective from and after the date of its final passage, and it
is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of October, 2025.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2025-068 2