HomeMy WebLinkAbout2025-10-16 Regular MeetingGRAPEVINE PARKS & RECREATION ADVISORY BOARD
REGULAR MEETING
OCTOBER 16, 2025 - 6:00 PM
VINTAGE HALL
THE VINE ARTS & EVENTS CENTER
225 WEST WORTH STREET
I. Call to Order
II. Invocation
III. Approve the September 18, 2025 meeting minutes
IV. Citizen Comments
Any person who is not scheduled on the agenda may address the Parks & Recreation Advisory
Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance
Request form with the staff. A member of the public may address the Parks & Recreation Advisory
Board regarding an item on the agenda either before or during the Board’s consideration of the
item, upon being recognized by the Chairman or upon the consent of the Parks & Recreation
Advisory Board in accordance with the Texas Open Meetings Act, the Parks & Recreation Advisory
Board is restricted in discussing or taking action during Citizen Comments.
V. New Business
• Adopt-an-Area New
o Smith Family
• Adopt-an-Area Renewals
o Grapevine Rotary Club
o Wykes Family
o Texas Toyota of Grapevine
o Justin Jordan
o Sam Pack’s Five Star Subaru of Grapevine
o John E Mayfield
VI. Presentation and Discussion
• Christmas Capital of Texas®/Christmas Season Update
VII. Miscellaneous Board Items
• Grapevine High School Student Liaison
• Colleyville Heritage High School Student Liaison
• GCISD Board Report
• City Council Update
• Parks and Recreation Update
VIII. Adjourn
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS
AND RECREATION DEPARTMENT AT (817) 410-3122 AT LEAST 24 HOURS IN ADVANCE.
REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND
POSTED ON THIS 10th DAY OF OCTOBER 2025 AT 5:00 P.M.
____________________________
Chris Smith, Director of Parks & Recreation
CITY OF GRAPEVINE
COUNTY OF TARRANT
STATE OF TEXAS
The City of Grapevine Parks & Recreation Advisory Board met October 16, 2025 at 6:00 p.m. in Vintage
Hall at The Vine Arts & Events Center located at 225 West Worth in Grapevine, Texas with the following
members present, to -wit:
MEMBERS: ABSENT:
Lavon Light Kelly McDowell
Roy Robertson
Robyn Readicker
Rob Fenton
Jake Copeland
Martin Guthrie
Kerri Stephens
Christian Ross
LIAISONS:
Chris Coy — City Council
Kathy Spradley— GCISD Board Liaison
Addison Gormley — CHHS Student Liaison
Brynley Inglis — GHS Student Liaison
Constituting a quorum with the following members of City staff:
Chris Smith, Director
Trent Kelley, Deputy Director
Megan Holladay, Administrative Manager
Arianna Such, Event Production Manager
Brooke Hubbard, Community Event Supervisor
Stephen Chevier, Community Event Coordinator
Christian Ross called the meeting to order at 6:OOPM. A prayer and moment of silence led by Christian
Ross.
Approval of Minutes
A motion was made to approve the September 18, 2025 meeting minutes.
Motion: Robertson, Member
Second: Fenton, Member
Ayes: Light, Robertson, Readicker, Fenton, Copeland, Guthrie, Stephens, Ross
Nays: None
Abstention: McDowell
Approved: 8-0-1
Citizen Comments
None
New Business
The following Adopt -An -Area new agreements were reviewed: The Smith Family. A motion was made
to approve all reviewed Adopt -An -Area agreements.
Motion: McDowell, Member
Second: Light, Member
Ayes: Light, Robertson, Readicker, Fenton, Copeland, Guthrie, Stephens, Ross
Nays: None
Abstention: McDowell
Approved: 8-0-1
The following Adopt -An -Area renewal agreements were reviewed: Grapevine Rotary Club, The Wykes
Family, Texas Toyota of Grapevine, The Jordan Family, Sam Pack's Five Star Subaru of Grapevine,
and John E. Mayfield (The Parker Family). A motion was made to approve all reviewed Adopt -An -Area
agreements.
Motion: Fenton, Member
Second: Robertson, Member
Ayes: Light, Robertson, Readicker, Fenton, Copeland, Guthrie, Stephens, Ross
Nays: None
Abstention: McDowell
Approved: 8-0-1
Nays: None
Abstention:
Approved:
Presentation
Arianna Such presented on Carol of Lights. She shared adjustments to logistics and layout changes
for the 2025 season. She presented the three main activity zones that will be available and present
during Carol of Lights. Brooke Hubbard shared the 2025 New Activities for Carol of Lights. Arianna
presented on the Santa Entrance and Lighting Ceremony. Arianna presented on the Merry and Bright
Drone show.
GCISD Student & Board Liaison Update
Grapevine High School Update:
— All things homecoming for Grapevine began the first week of October. The game was on the 3rd
where the football team played Burleson and the 4th was the homecoming dance with the theme
"My Big Fat Greek Hoco". During homecoming this year, the Fillies also celebrated their 50th
anniversary.
— Cross country became back to back district champions earlier this month, tennis is moving on to the
4th round of playoffs this week, and 16 Choir members advanced to the 2nd round for the Texas
All -State Choir.
— Grapevine Theatre put on the musical, Matilda this past weekend.
— We just had the PSA Tyesterday and for all those taking AP classes, there was a parent information
night on the 6th to help understand registering for the test, what the testing days were, and
answering any other questions parents may have.
— Something fun coming up this month is Red Ribbon week and Goblin day. Goblin day is actually on
Halloween this year, and it is a fun day where everyone dresses up in their costumes and there is
a pep rally that is followed by different clubs selling treats.
4
Christian shared the Colleyville Heritage High School update on Addison's behalf:
- Oct 10 - Football @ Everman
The Panthers secured a dominant 40-14 victory on the road. Quarterback Bodey Weaver threw
four touchdowns and went 15-for-20 for nearly 200 yards, while the defense opened the night with
a first-quarter safety that set the tone. It was one of the team's cleanest, most complete games of
the season.
- Oct 17 - Pep Rally & Football vs Seguin (Home)
Tomorrow marks one of the biggest spirit days of the year. The morning Pep Rally will feature cheer,
drill team, and the Panther Band — but the headline is the official return of Buster and Babs, the
CHHS mascots, making their first appearance since 2017. Their comeback has been long-awaited
and symbolizes a huge moment for Panther pride, energy, and student unity. The Seguin home
game that night will continue the excitement, as the Panthers look to gain ground in district standings
and push toward playoff contention.
- Oct 24 - Panthers go up against Mansfield Summit and on Oct 31- Senior Night vs Burleson
The final home game of the regular season will honor senior athletes, band members, cheerleaders,
and spirit leaders before kickoff — a proud send-off for the Class of 2026.
- Cross Country - District 6-5A Championships (Oct 9)
Both the boys' and girls' teams placed near the top of district standings and advanced to the Region
I Meet in Lubbock, continuing CHHS's tradition of strong regional performances.
- Tennis Playoffs (Oct 6-14)
CHHS earned back-to-back wins over Granbury and Burleson, advancing to the Regional
Quarterfinals before falling just short to Argyle 10-8. It was one of the program's best postseason
runs in years, highlighting the depth of both singles and doubles play.
Fine Arts
- Oct 14 - UIL Region 31 Marching Contest
The Panther Band earned straight Superior (1-1-1) ratings and advanced to Area. Judges
commended their precision, energy, and musical balance.
- Oct 17-18 - Bands of America St. Louis Super Regional
Representing GCISD on a national stage, the band performed their show Metamorphosis inside
The Dome at America's Center to outstanding audience feedback and national recognition.
- Oct 2-4 - Theatre Fall Play Clue
The CHHS Theatre Department kicked off its season with a three -night run of Clue that drew full
houses. The production was praised for sharp comedic timing, strong ensemble chemistry, and
impressive technical design — a lively and professional start to their theatre year
Campus Life & Clubs
- Oct 3 - PTSA Senior Cookout
Hosted by PTSA on the practice field, the event celebrated the Class of 2026 with food, music,
games, and a photo booth. It served as both a kickoff for senior year celebrations and the launch of
Project Graduation fundraising.
- Oct 16 - NHS "Panthers Give Back" Service Drive
NHS collected non -perishables and household items for the Grapevine Relief and Community
3
Exchange Center, encouraging students to lead through service.
— Oct 17 — Best Buddies Fort Worth Zoo Trip
Buddy pairs spent the day together at the For` Worth Zoo, marking one of the club's most meaningful
inclusion events of the year. The trip allowed new and returning members to build friendships,
promote awareness, and celebrate what inclusion truly looks like at CHHS.
Throughout October
— DECA prepared projects for district competition, while Student Council continued campus -wide
planning for fall service events and "Thanks & Giving Week."
Kathy Spradley shared the following update:
— GHS tennis was down 9-7 in regional semifinals cs Amarillo tacosa this afternoon and brought it
out to win 10-9. Exciting day for Mustang tennis!
— Both CHHS and GHS marching bands got straight ones at UIL region this Tuesday and will
advance to area Nov 1st.
— Walk of Honor inductions will be held during the rivalry game.
o Walt Milner
o Joe Duepree
— Kathy shared the numerous recognitions GCISD received from niche.com.
Citv Council
Chris Coy shared that they had a short City Council meeting last week because it was also National
Night Out; 35 Neighborhoods that participated in that event. There has been an update to the landscape
ordinance for people who want to use alternatives to traditional grass. These expectations will continue
to need to be well defined and manageable with code enforcement.
Parks and Recreation Updates
Chris Smith shared about the Master Plan mail out; they have received 283 responses. They will be
using social media and mailing to get the additional number needed. The REC expansion timeline is
being discussed at the upcoming City Council meeting. This will be a 12-14 month process to get the
design contracts going. Kathy Nelson will present Phase 2 of Settlers Park and ready to move forward
with contract drawings into next phase. Funds through Texas Wildlife have already been secured. There
were 850 people that attend Sunset Live! each night and the VIP area was sold out both nights.
Enchanted Waters at The REC, is scheduled for Friday October 17. This is the last weekend for
PumpkinFest at Meadowmere.
Trent Kelley shared that we have started replacing machines at The REC. We picked 7 of the most
popular and moved them into Studio B. We have traded out 1/3 of the cardio equipment. 2nd half of
fitness machines will be coming in, trading in after 10 years. Work is being completed at Austin Oaks
Park, Pickering Park, and Banyan Park; replacing equipment, drainage, and making areas ADA
compliant. Creating sensory room at The REC. Casey's Clubhouse is getting a surface covering
replacement. Police surveillance for vandalism is being installed temporarily Casey's Clubhouse.
Spooky Soiree at The REC hosting by the Grapevine Young Professionals is scheduled for tomorrow
as well.
4
Adiourn
Christian Ross adjourned the meeting at 6:40 p.m.
A motion was made to adjourn the meeting.
Motion: Light, Member
Ayes: Light, Robertson, Readicker, Fenton, Copeland, Guthrie, Stephens, Ross
Nays: None
Abstention: McDowell
Approved: 8-0-1
Recording Secretary — Megan Holladay
PASSED AND APPROVED BY THE PARKS & R5CR�ATI BOARD OF THE CITY OF
GRAP VI E TEXAS ON THIS 20th DAY OF NOVEMBER 2 2
Chris mit II Christian Ross
Director of Parks & Recreation Department rman of Parks & Recreation Advisory Board
�i