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HomeMy WebLinkAboutItem 24 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of October, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Paul Slechta Sharron Rogers Chris Coy Duff O'Dell Leon Leal Sean Shope Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Alex Crowley Assistant City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor William D. Tate called the meeting to order at 5.01 p.m. in the City Council Chambers. Item 1. Invocation First Baptist Church Grapevine Pastor Dr. Doug Page gave the invocation. Item 2. Posting of the Colors and Pledge of Allegiance Troop 700B posted the Colors and led the Pledge of Allegiance. Item 3. Citizen Comments Cate Brennan, 1003 Shady Oak Drive, Grapevine requested Council table Item 8, Ordinance No. 2025-069, and outlined issues she would like addressed in the ordinance. Betsy Marsh, 519 Briarcraft Drive, Grapevine requested Council table Item 8, Ordinance No. 2025-069, and outlined issues she would like addressed in the ordinance. Sandra Rosenstiel, 1307 Martin Court, Grapevine requested Council table Item 8, Ordinance No. 2025-069, and outlined issues she would like addressed in the ordinance. Paul Zawodniak, 1211 Eaton Lane, Grapevine requested Council table Item 8, Ordinance No. 2025-069, and outlined issues he would like addressed in the ordinance. Sayeda Syed, 6705 Sapphire Circle North, Colleyville, requested the City vote for her for the Tarrant Appraisal District Board. Patty Thompson, 1023 Pheasant Ridge Drive, Grapevine addressed the proposed closing of Dove Elementary. Matthew White, 2146 Lake Crest Drive, Grapevine addressed the proposed closing of Dove Elementary. Courtney Fray, 2729 Lone Star Lane, Grapevine addressed the proposed closing of Dove Elementary. PRESENTATIONS Item 4. Mavor Tate to present a proclamation recognizing October 2025 as Domestic Violence Awareness Month. Mayor Tate read the proclamation and declared October 2025 as Domestic Violence Awareness Month. Victim Services Advocate Makayla Moore accepted the proclamation and updated Council on the various ways the Police Department is recognizing Domestic Violence Awareness Month. Council did not take any action on this item. Item 5. Mavor Tate to present a proclamation recognizinq National Night Out on October 7, 2025. Mayor Tate read the proclamation and recognized October 7, 2025 as National Night Out. Police Chief Mike Hamlin accepted the proclamation and described the events that would be taking place this evening as part of National Night Out. Council did not take any action on this item. Item 6. Planning Services Director to present an update to Map 2. Land Use Plan of the Comprehensive Master Plan (future land use map), associated amendments to the Transit District Overlav boundaries of Section 41.13. "TDO". Transit District Overlav and other related revisions to the Zoning Ordinance, same being Appendix "D" of the Code of Ordinances. Mayor Tate announced this item would be presented after consideration of item 8. City Council October 7, 2025 Page 2 NEW BUSINESS Item 7. Consider a Landscape Architecture Contract with La Terra Studio, LLC for Settlers Park Phase 2, Ordinance No. 2025-068 to appropriate the funds, and take anv necessary action. Parks Planning Manager Kathy Nelson presented this item to Council and outlined the work that will be done by La Terra Studio, LLC as part of Phase 2 of Settlers Park. The Landscape Architecture Contract with La Terra Studio, LLC will be for an estimated amount of $150,000 and will be funded from the Tax Increment Financing Fund No. 1. Council discussed this request. Motion was made to approve the Landscape Architecture Contract for Settlers Park, Phase 2 and Ordinance No. 2025-068 to appropriate the funds. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 ORDINANCE NO. 2025-068 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION $150,000 IN THE TAX INCREMENT FINANCING FUND NO. 1 FOR EXPENDITURES ASSOCIATED WITH SETTLERS PARK PHASE 2 AND DEVELOPMENT CONSTRUCTION DOCUMENTS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Consider Ordinance No. 2025-069 (AM25-01) amendinq the Grapevine Code of Ordinances Section 12 Health and Sanitation, Subsection 12-111, Same — Weeds, trash, brush and other unsightly matter, and take anv necessary action. Director of Planning Services Erica Marohnic presented this item and described the proposed amendments. She also outlined the code enforcement and penalty process. Director Marohnic answered questions from Council. City Council discussed the proposed ordinance. City Manager Bruno Rumbelow answered questions from Council. City Council October 7, 2025 Page 3 Motion was made to table Ordinance No. 2025-069 (AM25-01) amending the Grapevine Code of Ordinances Section 12 Health and Sanitation, Subsection 12-111, Same — Weeds, trash, brush and other unsightly matter. Motion: O'Dell Council discussed the proposed ordinance. Tim Yatko, 920 Ravenswood Drive, Grapevine, requested Council table this item and outlined issues he would like addressed in the ordinance. Council discussed the proposed ordinance. Motion to table this item was still on the floor. Motion was made to table Ordinance No. 2025-069 (AM25-01) amending the Grapevine Code of Ordinances Section 12 Health and Sanitation, Subsection 12-111, Same — Weeds, trash, brush and other unsightly matter. Motion: O'Dell Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 (to table) City Council considered item 6 next. Item 6. Planning Services Director to present an update to Map 2. Land Use Plan of the Comprehensive Master Plan (future land use map), associated amendments to the Transit District Overlav boundaries of Section 41.13. "TDO". Transit District Overlav and other related revisions to the Zoning Ordinance, same being Appendix "D" of the Code of Ordinances. Planning and Zoning Commission Chairman Larry Oliver presented this item to Council and explained the process the Commission took to study the issues in the Transit District Overlay and their reasoning behind the proposed changes that will be discussed in detail during the presentation for item 9. City Council did not take any action on this item. Item 9. Consider calling public hearings regarding updates to the Comprehensive Master Plan (Future Land Use Map) (MP24-01): amendments to Section 41.13.. Transit District Overlav, of the Zoning Ordinance, same being Appendix "D" of the Code of Ordinances - amending the boundaries of the transit district overlav depicted in Figure 1., Grapevine Transit District and Section 2.. Boundaries of the District within Appendix "A", by removing the following properties: 1109 Airline Drive, 113 East Hudgins Street, 131 East Hudgins Street, 351 E. Hudgins Street, 827 Dawn Lane, 849 E. Dallas Road and all of Lots 1-215, Sunshine Harbor subdivision. 1060 Texan Trail, 1084 Texan Trail, 1090 Texan Trail, 1098 Texan Trail, and 1039 East Dallas Road and those shown as "future." (AM25-03A): City Council October 7, 2025 Page 4 amending the language within the Purpose. General Guidelines, and Application subsections: amending the permitted uses and the introduction of new uses within the three intensity subdistricts, to include deletion of Figure 3, Preferred Use Matrix in Section 41.13. and related revisions to off-street parking requirements to Section 56, Off -Street Parking Requirements (AM25-03B). Director of Planning Services Marohnic presented this item and outline the proposed changes to the Comprehensive Master Plan (Future Land Use Map) and Code of Ordinances. Motion was made to call a public hearing to be held on November 18, 2025 for MP24-01 regarding updates to the Comprehensive Master Plan (Future Land Use Map); AM25-03A amendments to Section 41.13 Transit District Overlay, same being Appendix "D" of the Code of Ordinance; and AM25-03B amending the Purpose, General Guidelines and Application subsection of the Section 41.13 Transit District Overlay, same being Appendix "D" of the Code of Ordinances. Motion: Rogers Second: Coy Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Staff requested to remove any item 31 from the consent agenda. Item 31 was removed from consent and considered following the vote of the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider a mid-vear appointment to the Planning and Zoning Commission to fill a vacant Alternate Member position. Council Member Sharron Rogers recommended appointing Herb Fry to fill the vacant alternate position on the Planning and Zoning Commission that will in expire in 2026. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 City Council October 7, 2025 Page 5 Item 11. Consider the annual maintenance renewal for INCODE, the Municipal Court software, with Tvler Technologies. Chief Financial Officer Jeff Strawn recommended approval to renew the annual maintenance of the Municipal Court INCODE software in an estimated amount of $40,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 12. Consider the renewal of the license for the First Due Suite for fire record management software with Localitv Media, Inc. Fire Chief Darrell Brown recommended approval to renew the license for the First Due Suite software in an amount not to exceed $45,696. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 13. Consider the renewal of the license and support services for Vector Solutions staff training software with Target Solutions Learning LLC. Fire Chief Brown recommended approval to renew the license and support services for Vector Solutions for an amount not to exceed $19,576. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 14. Consider the renewal of annual contracts for temporary emplovment services with Abacus Corporation and Temporaries of Texas. Inc. Human Resources Director Rachel Black recommended approval to renew the temporary employment services contracts that will be paid on an as needed basis. Motion was made to approve the consent agenda as presented. Motion: O'Dell City Council October 7, 2025 Page 6 Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 15. Consider the purchase of an internet circuit for various Convention and Visitors Bureau buildings from Segra/Fiber Platform LLC. Convention and Visitors Bureau Executive Director P.W. McCallum and Chief Information Officer Tessa Allberg recommended approval of the purchase of an internet circuit for an estimated amount of $15,744. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 16. Consider the renewal of a service contract for datacenter system and network administration from LEAF TCS. Chief Information OfficerAllberg recommended approval of a service contract for datacenter system and network administration for an amount not to exceed $80,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 17. Consider the renewal of a three-vear contract for telephone services with Frontier Communications. Chief Information Officer Allberg recommended approval to renew a three-year contract for telephone services for an annual estimated amount of $33,200. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 City Council October 7, 2025 Page 7 Item 18. Consider the renewal of an enterprise agreement for geographic information system software with Esri. Inc. Chief Information Officer Allberg recommended approval to renew an enterprise agreement for geographic information system software for an amount not to exceed $56,700. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 19. Consider the renewal of an annual database subscription package for genealogv, reference, and research with EBSCO Industries. Library Director Leigh Kapsos recommended approval to renew an annual database subscription package for genealogy, reference, and research for an amount not to exceed $26,954. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 20. Consider the renewal of the Koha Integrated Library Svstem (ILS) annual support and hosting for the Library integrated operating system from Bvwater Solutions. Library Director Kapsos recommended approval to renew the annual support and hosting of the Koha Integrated Library System annual support in an amount not to exceed $19,027. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 21. Consider the purchase of an audio and video system for The REC conference room from ImageNet Consulting LLC. Director of Parks and Recreation Chris Smith recommended approval of the purchase of an audio and video system for The REC conference room for a total amount not to exceed $36,846. City Council October 7, 2025 Page 8 Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 22. Consider the purchase of chairs and dollies for Stewart Hall from WRG. LLC. Director of Parks and Recreation Smith recommended approval of the purchase of chairs and dollies for Stewart Hall located in The REC for an amount not to exceed $70,719. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 23. Consider an annual contract for wood fiber plavground surfacing from GWG Wood Group. Director of Parks and Recreation Smith recommended approval of an annual contract for wood fiber playground surfacing for an estimated amount of $30,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 24. Consider the renewal of an annual contract for Christmas lighting and decor, including installation and maintenance, with First Choice Christmas Liahts. Director of Parks and Recreation Smith recommended approval of the annual contract for Christmas lighting and decor, including installation and maintenance, for an annual estimated amount of $250,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 City Council October 7, 2025 Page 9 Item 25. Consider the renewal of the agreement for Camospot Reservation Software at The Vinevards Campground & Cabins. Director of Parks and Recreation Smith recommended approval to renew the agreement for reservation software for The Vineyards Campground & Cabins for an amount not to exceed $35,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 26. Consider a second term contract for asset management software updates, support, and maintenance with Vertosoft/OpenGov. Director of Parks and Recreation Smith recommended approval to renew the contract for asset management software updates, support, and maintenance for an amount not to exceed $15,591. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 27. Consider the purchase of an annual software license for permitting and licensing to process and manage permits, proiects and code enforcement cases from Vertosoft/OpenGov. Director of Planning Services Marohnic recommended approval of the purchase of an annual software license for permitting and licensing for an annual fee not to exceed $66,231. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 28. Consider the purchase of the renewal of a professional subscription for document management and policv software with PowerDMS. Police Chief Hamlin recommended approval to renew a professional subscription for document management and policy software for a total amount not to exceed $23,904. City Council October 7, 2025 Page 10 Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 29. Consider the approval of a personal services contract for annual racial profiling and Equal Employment Opportunity reporting and compliance with Del Carmen Consulting, LLC. Police Chief Hamlin recommended approval of a contract for annual racial profiling and Equal Employment Opportunity reporting and compliance for an amount not to exceed $126,750. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 30. Consider Resolution No. 2025-015 authorizing the acceptance of funds for the Fiscal Year 2025-2026, Texas Department of Transportation. Selective Traffic Enforcement Program (STEP) Comprehensive Grant and Ordinance No. 2025-070 to appropriate the funds. Police Chief Hamlin recommended approval of the resolution to accept $12,745 from the Texas Department of Transportation as part of the Selective Traffic Enforcement Program Comprehensive Grant and the ordinance to appropriate the funds. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 RESOLUTION NO. 2025-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS, DEPARTMENT OF TRANSPORTATION, SELECTIVE TRAFFIC ENFORCEMENT PROGRAM, (STEP) COMPREHENSIVE GRANT, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM"; AND CERTIFYING THAT THE City Council October 7, 2025 Page 11 APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2025-070 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $12,744.99 IN THE GRANT FUND TO BE RECEIVED FROM THE STATE OF TEXAS, DEPARTMENT OF TRANSPORTATION, SELECTIVE TRAFFIC ENFORCEMENT PROGRAM COMPREHENSIVE GRANT AND AUTHORIZING THE APPROPRIATION OF $12,744.99 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Consider the renewal of the Crimes law enforcement computer software, licenses, system maintenance and services from Sam Houston State Universitv. Police Chief Hamlin recommended approval to renew the Crimes law enforcement computer software, licenses, system maintenance, and services for an amount not to exceed $66,150. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 33. Consider the renewal of an annual contract for water and wastewater analvsis services from the Trinitv River Authoritv of Texas. Public Works Director Bryan Beck recommended approval to renew an annual contract for water and wastewater analysis services for an amount not to exceed $25,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 City Council October 7, 2025 Page 12 Item 34. Consider the renewal of an annual contract for various fuels, oil and lubricants with Senergv Petroleum. Public Works Director Beck recommended approval to renew an annual contract for the purchase of various fuels, oil and lubricants to be purchased on an as -needed basis for an annual estimated amount of $400,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 35. Consider annual contracts for vehicle service repairs for fleet vehicles with Holt Cat, Sam Packs Five Star Ford, BMW Motorcvcles of North Dallas, Bruckner Mack, Industrial Power, Kirbv-Smith, Classic Chevrolet, Siddons-Martin, Inland Truck Part Companv, TLR Hvdraulics, Euless Wrecker Services, Grapevine Ford, R.B. Everett and Stewart Stevens. Sam Packs Ford Lewisville, and Huffines Chevrolet Lewisville. Public Works Director Beck recommended approval of an annual contract for vehicle service repairs of fleet vehicles as needed for an annual estimated amount of $300,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 36. Consider declaring certain property as surplus property and authorizing their sale through public auction Public Works Director Beck recommended Council declare certain vehicles and a trailer as surplus property and authorize their sale through public auction. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Item 37. Consider the proposal by Oncor Electric Delivery Companv. LLC to convert overhead electric facilities to underground, to install a new transformer at the Water Treatment Plant, and Ordinance No. 2025-071 to appropriate the funds. City Council October 7, 2025 Page 13 Public Works Director Beck recommended approval of the proposal from Oncor Electric Delivery Company, LLC to convert overhead electric facilities to underground and to install a new transformer at the Water Treatment Plant for an estimated amount of $65,000 and an ordinance to appropriate the funds. ORDINANCE NO. 2025-071 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $65,000 IN THE UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 38. Consider the minutes of the September 16, 2025 Regular Citv Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Leal Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 Items 31. Consider the renewal of an annual contract for the purchase of law enforcement bodv cameras, supplies, services, licenses and equipment with Axon Enterprises, Inc. Mayor Tate announced that staff had requested to table this item. Council did not take any action on this item. Motion was made to adjourn the meeting at 6.15 p.m. Motion: Coy Second: Slechta Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope Nays: None Approved: 7-0 City Council October 7, 2025 Page 14 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st day of October, 2025. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council October 7, 2025 Page 15