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HomeMy WebLinkAboutItem 09 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th day of December, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Member Theresa Mason Alternate Robert Rainwater Alternate constituting a quorum with Commissioner Jim Fechter absent, and the following members of the City Staff: Bruno Rumbelow City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the regular meeting to order at 6:40 p.m. in the Council Chambers. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: December 20, 2016 Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:41 p.m. The closed session ended at 7:35 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:42 p.m. in the City Council Chambers. Item 2. Invocation and Pledqe of Alleaiance Vice-Chairman BJ Wilson delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU16-34 (Ten50 BBQ) Mayor Tate declared the public hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU06- 050 (Ordinance No. 2006-028) for a planned commercial center, specifically to allow for the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages), outside dining, and outdoor speakers in conjunction with a restaurant. The subject property is located at 1333 William D. Tate Avenue and is zoned "HC" Highway Commercial District. Applicant John Evans presented this item and answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. 2 December 20, 2016 Motion was made to close the public hearing. Motion: Wilson Second: Martin Ayes: Oliver, Wilson, Hotelling, Martin, Tiggelaar, Luers, and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 4. Final Plat of Lot 3, Block 12, Starr Addition Public Works Director Stan Laster reported the applicant has requested to withdraw this request. Motion was made to approve the request for withdrawal of the Final Plat of Lot 3, Block 12, Starr Addition. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Martin, Tiggelaar, Luers, and Rainwater Nays: None Approved: 7-0 Motion was made to approve the request for withdrawal of the Final Plat of Lot 3, Block 12, Starr Addition. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 5. Citizen Comments Lilli Williams, 512 West Hudgins Street, Grapevine, raised concerns about the Hudgins Street extension project. 3 December 20, 2016 John Madsen, 500 West Hudgins Street, Grapevine, raised concerns about the Hudgins Street extension project. Aram Azadpour, P.O. Box 2644, Grapevine, spoke about Back the Blue and the Grapevine Police Department. PRESENTATIONS Item 6 Public Works Director to present an update on Hudgins Street extension proiect. Public Works Director Laster presented three options for the design of the Hudgins Street extension and answered questions from Council. Council discussed this item. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 16. Conditional Use Permit CU16-34 (Ten50 BBQ) Chairman Oliver reported the Planning and Zoning Commission approved CU16-34 with a vote of 7-0. Motion was made to approve Conditional Use Permit CU16-34 (Ten50 BBQ). Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-091 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU16-34 AMENDING SITE PLAN CU06-50 APPROVED BY ORDINANCE NO. 2006-28 FOR A PLANNED COMMERCIAL CENTER TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALES AND ON- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES), OUTSIDE DINING AND OUTDOOR SPEAKERS IN CONJUNCTION 4 December 20, 2016 WITH A RESTAURANT IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTNE DATE Item 17. Final Plat of Lot 3. Block 12, Starr Addition There was no further action required of this item as the request to withdraw was approved earlier in the meeting. : Council continued with the rest of the agenda in the published order. Item 7 Development Services Director to present an update on the PlanninQ and Zoninq Commission workshop held on December 15 2016 regarding possible amendments to the future land use map and zoninq ordinance relative to mixed use proiects and possible zoning ordinance amendments relative to multi-familv desiqn quidelines. Development Services Director Scott Williams presented this item and answered questions from Council. The Commission's discussions on December 15, 2016 included adding a "C/MU" Commercial/Mixed Use land designation to the Master Plan, the overlay for Sites 1-5 and 7, Zoning Ordinance amendments related to a Master Site Development Plan, and multi-family design criteria. Chairman Oliver also answered questions from Council. Council discussed this item. NEW BUSINESS Item 8 Consider the proposal for the initial phase of the study of the Dallas Road Corridor near the TexRail station area, and take anv necessarv action. City Manager Rumbelow introduced this item and discussed some of the changes to the proposal made after the discussion at the December 6 City Council meeting. Craig Melde with Architexas presented the details of the proposal and the project scope which will result in a 30% design plan for the corridor. 5 December 20, 2016 Mr. Melde, City Manager Rumbelow and Public Works Director Laster answered questions from Council. Motion was made to approve the proposal for the initial phase of the study of the Dallas Road Corridor, adding the details discussed, to include detail on what the design plan will include, clarifying the study will include Dallas Road from Dooley Street to William D. Tate Avenue, and adding a projected timeline. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Council Member Spencer requested Item 10 be removed from the consent agenda. Item 10 was heard separately following consideration of the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9 Consider declarinq certain items as surplus and authorizinq their sale throuqh public auction. Chief Financial Officer Greg Jordan recommended declaring certain items surplus and approving their sale through public auction. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11 Consider a resolution authorizinq the purchase of cardiovascular equipment for The REC of Grapevine from Marathon Fitness throuqh an Interlocal Aqreement with The Local Government Purchasinq Cooperative (BuvBoard). Parks and Recreation Director Kevin Mitchell recommended approval of a resolution authorizing the purchase of cardiovascular equipment for a total amount not to exceed $44,841.60. This purchase is part of the annual Parks and Recreation Department fitness 6 December 20, 2016 equipment replacement program which replaces a portion of fitness equipment to keep all pieces within their projected life cycle expectancy and under warranty. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-099 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CARDIOVASCULAR EQUIPMENT FOR THE REC OF GRAPEVINE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Consider a resolution authorizinq the purchase of exercise equipment for the new Public Safetv Building from Comm-Fit throuqh an Interlocal Aqreement with The Local Government Purchasing Cooperative (BuvBoard). Police Chief Eddie Salame recommended approval of a resolution authorizing the purchase of exercise equipment for a total amount not to exceed $85,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE EXERCISE EQUIPMENT FOR THE NEW PUBLIC SAFETY BUILDING THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13 Consider a resolution authorizinq a sole source replacement of a bus enqine for a shuttle bus from Southwest International Trucks. Public Works Director Laster recommended approval of a resolution authorizing the sole source purchase of a bus engine in the amount of $27,380.83. Bus 50106 requires a 7 December 20, 2016 complete engine replacement. Southwest International Trucks will remove and install the international diesel engine, and provide a warranty. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO APPROVE THE SOLE SOURCE REPLACEMENT OF A SHUTTLE BUS ENGINE AND PROVIDING AN EFFECTIVE DATE Item 14. Consider a resolution authorizinq an annual contract for pavement levelinq services with Nortex Concrete Lift and Stabilization throuqh an Interlocal Aqreement with the Citv of Grand Prairie, Texas. Public Works Director Laster recommended approval of a resolution authorizing the annual contract for pavement leveling services in the estimated annual amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR PAVEMENT LEVELING SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15 Consider the minutes of the December 6 2016 Reqular Citv Council meetinq. City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: O'Dell 8 December 20, 2016 Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 10. Consider award of an annual contract with Hallmark Specialty Insurance Companv and Lloyds of London for flood insurance coverage. Chief Financial Officer Jordan presented this item and answered questions from Council. This policy will included supplemental flood insurance coverage for the Vineyard's Campground and the Grapevine Municipal Golf Course. Motion was made to approve the annual contract for flood insurance coverage. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 9:07 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of December, 2016. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary 9