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HomeMy WebLinkAbout2025-10-21 Joint MeetingCITY OF GRAPEVINE, TEXAS REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION TUESDAY, OCTOBER 21, 2025 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner – City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting – City Council Chambers 7:00 p.m. Executive Session – City Council Conference Room 7:30 p.m. Joint Regular Meeting – City Council Chambers CALL TO ORDER: 7:00 p.m. – City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. – City Council Chambers 2. Invocation and Pledge of Allegiance: City Council Member Leon Leal 3. Mayor Tate to present a proclamation recognizing October 2025 as National Community Planning Month. City Council October 21, 2025 Page 2 JOINT PUBLIC HEARINGS 4. Conditional Use Permit CU25-33 (Butter My Brunch) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Chabolet Development requesting to amend the previously approved site plan CU22-26 (Ordinance No. 2022-044) to allow for a 9,936 square foot multi- tenant building with a restaurant and outdoor dining. This request is specifically to allow for the possession, storage, retail sales, and on-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) and outside dining in conjunction with a restaurant. The subject property is located at 919 East Northwest Highway, Suite 600 and is currently zoned “CC”, Commercial District. 5. Conditional Use Permit CU25-40 (Hokkaido Sushi) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Lin Hokkaido Sushi Inc. requesting to amend the previously approved site plan CU11-03 (Ordinance No. 2011-013) for a planned commercial center with the possession, storage retail sales and on- and off-premise consumption (beer, wine, and mixed beverages), to revise the floor plan and exterior elevations, including a previously approved outdoor covered patio and pole sign of an existing restaurant. This request is specifically to modify the floor plan and to allow for the possession, storage, retail sales, and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with an existing restaurant. The subject property is located at 1525 William D. Tate Avenue and is currently zoned “CC”, Commercial District. 6. Conditional Use Permit CU25-42 (Springhill Suites) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ion Design Group requesting to amend the previously approved site plan CU15-21 (Ordinance No. 2015-038) for a planned commercial center in excess of 1,000,000 square feet of gross leasable area, to allow for the possession, storage, retail sales, and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with an existing hotel. This request is specifically to amend the previously approved site plan to allow for a 1,387 sq. ft. first floor building area expansion, modify the floor plan, revise building elevations, add outdoor speakers add an outdoor patio, and to allow for the possession, storage, retail sales, and on- and off-premise consumption of alcoholic beverages (beer, wine and mixed beverages), in conjunction with an existing hotel. The subject property is located at 2240 West Grapevine Mills Circle and is currently zoned “CC”, Community Commercial District. 7. Zoning Change Application Z25-06 (1109 Airline Drive) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by the City of Grapevine requesting to rezone one lot, being 0.23 acres, from the “PO”, Professional Office District to the “R-7.5”, Single-Family Residential District. City Council October 21, 2025 Page 3 8. Zoning Change Application Z25-07 (1331 West Wall Street) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by the Eric Legge requesting to rezone 0.46 acre from the “PO”, Professional Office District to the “R-7.5”, Single-Family Residential District. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 9. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 10. Consider Resolution No. 2025-016 authorizing the acceptance of grant funds for the Fiscal Year 2026 State of Texas, Office of the Governor, First Responder Mental Health Grant Program, and Ordinance No. 2025-072 to appropriate funds; and take any necessary action. 11. Consider Resolution No. 2025-017 authorizing the acceptance of grant funds for the Fiscal Year 2026 State of Texas, Office of the Governor, Mobile Training Structure Systems Program, and Ordinance No. 2025-073 to appropriate funds; and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 12. Consider Resolution No. 2025-018 denying a rate increase request by Oncor Electric Delivery Company LLC. City Manager recommends approval. 13. Consider approval for the renewal for CivicPlus software, web hosting and support from CivicPlus Government. City Manager recommends approval. City Council October 21, 2025 Page 4 14. Consider the purchase of foot traffic and data analysis service from Placer, Inc. Economic Development Director recommends approval. 15. Consider a sole source purchase of boat slip rentals for Fire Department boats and jet ski from Scott's Landing Marinas at Lake Grapevine. Fire Chief recommends approval. 16. Consider the renewal of an annual subscription for services with NewsBank, Inc. Library Director recommends approval. 17. Consider the purchase of a mobile robot for athletic fields marking from Tinymobilerobots US LLC. Parks and Recreation Director recommends approval. 18. Consider the annual purchase of cardiovascular equipment at The REC from Team Marathon Fitness. Parks and Recreation Director recommends approval. 19. Consider the purchase of restoration services for the Dove Waterpark slides and splashpads from Amusement Restoration Companies. Parks and Recreation Director recommends approval. 20. Consider the annual payment for the NETCAST regional swat team funding to the City of Bedford. Police Chief recommends approval. 21. Consider the renewal of an annual contract for law enforcement body cameras, supplies, services, licenses and equipment with Axon Enterprises, Inc. Police Chief recommends approval. 22. Consider the award of RFB 47-25 for annual contracts for the purchase of aggregate materials with Arcosa, Big Sandy Sand Company, Cortex Construction, Earth Haulers, Inc., Lowery Sand & Gravel Co. Inc., Martin Marietta, Inc. and Q. Roberts Trucking and Turf Materials. Public Works Director recommends approval. 23. Consider the purchase of Smartphone license and support renewal with Smartphone Meter Reading. Public Works Director recommends approval. 24. Consider the minutes of the October 7, 2025 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 25. Conditional Use Permit CU25-33 (Butter My Brunch) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2025-074, if applicable, and take any necessary action. City Council October 21, 2025 Page 5 26. Conditional Use Permit CU25-40 (Hokkaido Sushi) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2025-075, if applicable, and take any necessary action. 27. Conditional Use Permit CU25-42 (Springhill Suites) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2025-076, if applicable, and take any necessary action. 28. Zoning Change Application Z25-06 (1109 Airline Drive) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2025-077, if applicable, and take any necessary action. 29. Zoning Change Application Z25-07 (1331 West Wall Street) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2025-078, if applicable, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on October 15, 2025 by 5:00 p.m. Tara Brooks, TRMC City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 48 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. CITY OF GRAPEVINE, TEXAS PLANNING AND ZONING COMMISSION MEETING TUESDAY, OCTOBER 21, 2025 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 JOINT MEETING WITH CITY COUNCIL CALL TO ORDER 7:30 p.m. - City Council Chambers 1. Invocation and Pledge of Allegiance: Council Member Leon Leal JOINT PUBLIC HEARINGS 2. Conditional Use Permit CU25-33 (Butter My Brunch) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Chabolet Development requesting to amend the previously approved site plan CU22-26 (Ordinance No. 2022-044) to allow for a 9,936 square foot multi- tenant building with a restaurant and outdoor dining. This request is specifically to allow for the possession, storage, retail sales, and on-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) and outside dining in conjunction with a restaurant. The subject property is located at 919 East Northwest Highway, Suite 600 and is currently zoned “CC”, Commercial District. 3. Conditional Use Permit CU25-40 (Hokkaido Sushi) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Lin Hokkaido Sushi Inc. requesting to amend the previously approved site plan CU11-03 (Ordinance No. 2011-013) for a planned commercial center with the possession, storage retail sales and on- and off-premise consumption (beer, wine, and mixed beverages), to revise the floor plan and exterior elevations, including a previously approved outdoor covered patio and pole sign of an existing restaurant. This request is specifically to modify the floor plan and to allow for the possession, storage, retail sales, and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with an existing restaurant. The subject property is located at 1525 William D. Tate Avenue and is currently zoned “CC”, Commercial District. 4. Conditional Use Permit CU25-42 (Springhill Suites) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ion Design Group requesting to amend the previously approved site plan CU15-21 (Ordinance No. 2015-038) for a planned commercial center in excess of 1,000,000 square feet of gross leasable area, to allow for the Planning and Zoning Commission October 21, 2025 Page 2 possession, storage, retail sales, and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with an existing hotel. This request is specifically to amend the previously approved site plan to allow for a 1,387 sq. ft. first floor building area expansion, modify the floor plan, revise building elevations, add outdoor speakers, add an outdoor patio, and to allow for the possession, storage, retail sales, and on- and off-premise consumption of alcoholic beverages (beer, wine and mixed beverages), in conjunction with an existing hotel. The subject property is located at 2240 West Grapevine Mills Circle and is currently zoned “CC”, Community Commercial District. 5. Zoning Change Application Z25-06 (1109 Airline Drive) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by the City of Grapevine requesting to rezone one lot, being 0.23 acres, from the “PO”, Professional Office District to the “R-7.5”, Single-Family Residential District. 6. Zoning Change Application Z25-07 (1331 West Wall Street) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by the Eric Legge requesting to rezone 0.46 acre from the “PO”, Professional Office District to the “R-7.5”, Single-Family Residential District. REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) - Planning and Zoning Conference Room CITIZEN COMMENTS 7. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission’s consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 8. Conditional Use Permit CU25-33 (Butter My Brunch) – Consider the application and make a recommendation to City Council. 9. Conditional Use Permit CU25-40 (Hokkaido Sushi) – Consider the application and make a recommendation to City Council. 10. Conditional Use Permit CU25-42 (Springhill Suites) – Consider the application and make a recommendation to City Council. Planning and Zoning Commission October 21, 2025 Page 3 11. Zoning Change Application Z25-06 (1109 Airline Drive) – Consider the application and make a recommendation to City Council. 12. Zoning Change Application Z25-07 (1331 West Wall Street) – Consider the application and make a recommendation to City Council. 13. Consider the minutes of the September 16, 2025 Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website October 15, 2025 by 5:00 p.m. __________________________ Tara Brooks, TRMC City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 48 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 21st day of October, 2025 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Paul Slechta Mayor Pro Tem Sharron Rogers Council Member Duff O’Dell Council Member Leon Leal Council Member Sean Shope Council Member constituting a quorum, with Council Member Chris Coy being absent, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Traci Hutton Member Jason Parker Member Kirby Kercheval Member Justin Roberts Member Ashley Anderson Brown Member Gustav Kuelbs Alternate Member Herb Fry Alternate Member constituting a quorum, with Vice Chairman Beth Tiggelaar being absent and Alternate Member Gustav Kuelbs participating, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Erica Marohnic Planning Services Director Tara Brooks City Secretary Item 1. Executive Session Mayor William D. Tate called the meeting to order at 7:01 p.m. in the Council Chamebrs and announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. City Council October 21, 2025 Page 2 B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:05 p.m. Council Member Sean Shope arrived at 7:11 p.m. The closed session ended at 7:26 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation and Pledge of Allegiance Council Member Leon Leal gave the invocation and led the Pledge of Allegiance. Item 3. Mayor Tate to present a proclamation recognizing October 2025 as National Community Planning Month. Mayor Tate proclaimed October as National Community Planning Month. Planning and Zoning Commission Chairman Larry Oliver received the proclamation and thanked City Council for their recognition of the hard work of the Planning and Zoning Commission. JOINT PUBLIC HEARINGS Item 4. Conditional Use Permit CU25-35 (Butter My Brunch) Mayor Tate declared the public hearing open. Planning and Services Director Erica Marohnic reported the applicant was requesting to amend the previously approved site plan CU22-26 (Ordinance No. 2022-044) to allow for the possession, storage, retail sales, and on-premise consumption of alcoholic beverages (beer, wine, and mixed beverages); and outside dining in conjunction with a restaurant. The subject property is located at 919 East Northwest Highway, Suite 600 and is currently zoned “CC”, Commercial District. City Council October 21, 2025 Page 3 Applicant Representative Matthew Gacia presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Hutton Second: Roberts Ayes: Oliver, Hutton, Parker, Kercheval, Roberts, Anderson Brown, and Kuelbs Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 5. Conditional Use Permit CU25-40 (Hokkaido Sushi) Mayor Tate declared the public hearing open. Planning and Services Director Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU11-03 (Ordinance No. 2011-013) to modify the floor plan and to allow for the possession, storage, retail sales, and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with an existing restaurant. The subject property is located at 1525 William D. Tate Avenue and is currently zoned “CC”, Commercial District. Applicant Representative Sara Chen presented the proposed concept for this reseraunt and answered questions from the Commission. Applicant Representative Michael Zou answered questions from the Commission. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Hutton, Parker, Kercheval, Roberts, Anderson Brown, and Kuelbs Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Slechta Second: O’Dell City Council October 21, 2025 Page 4 Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 6. Conditional Use Permit CU2542 (Springhill Suites) Mayor Tate declared the public hearing open. Planning and Services Director Marohnic reported the applicant was requesting to amend the previously approved site plan CU15-21 (Ordinance No. 2015-038) to allow for a 1,387 sq. ft. first floor building area expansion, modify the floor plan, revise building elevations, add outdoor speakers, add an outdoor patio, and to allow for the possession, storage, retail sales, and on- and off-premise consumption of alcoholic beverages (beer, wine and mixed beverages), in conjunction with an existing hotel. The subject property is located at 2240 West Grapevine Mills Circle and is currently zoned “CC”, Community Commercial District. Applicant Representative Yatisha Hira highlighted the proposed changes to the current hotel and answered questions from the Commission and Council. Hotel owner Rajesh Patel answered questions from the Commission. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Roberts Ayes: Oliver, Hutton, Parker, Kercheval, Roberts, Anderson Brown, and Kuelbs Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 7. Zoning Change Application Z25-06 (1109 Airline Drive) Mayor Tate declared the public hearing open. Planning and Services Director Marohnic reported the City was requesting to rezone a 0.23 acre lot from the “PO”, Professional Office District to the “R-7.5”, Single-Family Residential District and described history of this property and the special circumstances that led to the current situation of this lot being used for parking for a commercial building at 1100 South Main Street. This lot does not have any other primary use. City Council October 21, 2025 Page 5 Planning and Services Director Marohnic and Chairman Oliver answered questions from the Commission and Council. The Commission and Council discussed this item. Mark Howe, 3100 Carisbrooke Court, Colleyville, the owner of the property at 1109 Airline Drive and 1100 South Main Street, spoke in opposition to the zoning change and outlined his concerns with this proposal. There was one letter in support of the requested zoning change and two letters in opposition to the proposed change provided to the Commission and Council. City Attorney Matthew C.G. Boyle answered addressed the legal nonconforming status of the two lots. Motion was made to close the public hearing. Motion: Parker Second: Roberts Ayes: Oliver, Hutton, Parker, Kercheval, Roberts, Anderson Brown, and Kuelbs Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 8. Zoning Change Application Z25-07 (1331 West Wall Street) Chairman Oliver filed a Conflict of Interest Affidavit with the City Secretary and abstained from participating in the discussion of this item. Chairman Oliver left the Council Chambers at 8:17 p.m. Commissioner Traci Hutton lead the Planning and Zoning Commission section of this public hearing. Mayor Tate declared the public hearing open. Planning and Services Director Marohnic reported the applicant was requesting to rezone 0.46 acre lot from the “PO”, Professional Office District to the “R-7.5”, Single-Family Residential District. Eric Legge the owner of the home at 1331 West Wall Street described the reason for the requested zoning from an office for Toys for Tots to a single-family residence. Mr. Legge answered questions from City Council. No one spoke during the public hearing and there was not any correspondence to report. City Council October 21, 2025 Page 6 Motion was made to close the public hearing. Motion: Anderson Brown Second: Roberts Ayes: Hutton, Parker, Kercheval, Roberts, Anderson Brown, and Kuelbs Nays: None Abstains: Oliver Approved: 6-0-1 Motion was made to close the public hearing. Motion: Rogers Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 9. Citizen Comments Stacey Haack, 1707 Sagebrush Trail, Grapevine requested the City look into the pavilion at Dove Park which has become a place for teenagers to hang out and harass the area residents. Janet Peiser, 2307 Ridge Lane, Grapevine stated that the City should not interfere with Grapevine-Colleyville Independent School District (GCISD) School Board decisions, specifically as it relates to the school closing issue. Debbie Simon, 3426 Sprindel Tree Drive, Grapevine addressed the relationship between the GCISD and the City and requested City Council not get involved in the School Board’s decisions. Lisa Hillhouse, 3532 Marsh Lane, Grapevine stated the City Council should not interject itself into GCISD School Board issues. Anna Zimmerman, 2569 Hall Johnson Road, Grapevine outlined her disagreements with points raised in the letter City Council sent to the GCISD school board on October 6. Tammie Grantham, 2023 Casa Loma, Grapevine stated her reasons why the October 6 letter should not have been sent to the School Board. Joy Neumann, 7009 Shepherd Glen, Colleyville addressed the issues that were raised in the October 6 letter the City Council sent to the GCISD School Board. City Council October 21, 2025 Page 7 Mark Tamul, 1332 Tippeary Drive, Grapevine addressed the school closing issues and requested City Council work with the school district to find a solution. David Taylor, 3212 Rolling Hills Lane, Grapevine raised his objections to the October 6 letter and requested Council allow the GCISD School Board to do their job. NEW BUSINESS Item 10. Consider Resolution No. 2025-016 authorizing the acceptance of grant funds for the Fiscal Year 2026 State of Texas, Office of the Governor, First Responder Mental Health Grant Program, and Ordinance No. 2025-072 to appropriate funds; and take any necessary action. Police Chief Mike Hamlin presented this item to Council and reported the grant of $85,556.76 would allow the Department to create a First Responder Mental Health Coordinator position. Motion was made to approve Resolution No. 2025-016 authorizing the acceptance of grant funds for the Fiscal Year 2026 State of Texas, Office of the Governor, First Responder Mental Health Grant Program, and Ordinance No. 2025-072 to appropriate the funds; and take any necessary action. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 RESOLUTION NO. 2025-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS, OFFICE OF THE GOVERNOR, FIRST RESPONDER MENTAL HEALTH GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE “GRANT PROGRAM”; AND CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2025-072 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $85,556.76 IN THE GRANT FUND TO BE RECEIVED FROM THE STATE OF TEXAS, OFFICE OF THE City Council October 21, 2025 Page 8 GOVERNOR, FIRST RESPONDER MENTAL HEALTH GRANT PROGRAM AND AUTHORIZING THE APPROPRIATION OF $85,556.76 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 11. Consider Resolution No. 2025-017 authorizing the acceptance of grant funds for the Fiscal Year 2026 State of Texas, Office of the Governor, Mobile Training Structure Systems Program, and Ordinance No. 2025-073 to appropriate funds; and take any necessary action. Assistant Police Chief Marc Shimmick presented this item and described the proposed mobile training structure that will be purchased with the grant funds of $125,000. Assistant Chief Shimmick answered questions from Council. Motion was made approve Resolution No. 2025-017 authorizing the acceptance of grant funds for the Fiscal Year 2026 State of Texas, Office of the Governor, Mobile Training Structure Systems Program, and Ordinance No. 2025-073 to appropriate funds; and take any necessary action. Motion: O’Dell Second: Slechta Council Member Sean Shope requested clarification on the proposed amount of the grant since there were two amounts listed in the packet. Assistant Chief Shimmick confirmed the correct amount of the grant is $125,000. Council Member Duff O’Dell confirmed her motion is to approve Resolution No. 2025- 017 authorizing the acceptance of $125,000 in grant funds for the Fiscal Year 2026 State of Texas, Office of the Governor, Mobile Training Structure Systems Program, and Ordinance No. 2025-073 to appropriate $125,000 and take any necessary action. Mayor Pro Tem Slechta confirmed his second of the motion. Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 RESOLUTION NO. 2025-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS, EDWARD BYRNE MEMORIAL JUSTICE City Council October 21, 2025 Page 9 ASSISTANCE GRANT PROGRAM FUNDING A MOBILE TRAINING STRUCTURE SYSTEMS PROGRAM, HEREINAFTER REFERRED TO AS THE “GRANT PROGRAM”; AND CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2025-073 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $125,245 IN THE GRANT FUND TO BE RECEIVED FROM THE STATE OF TEXAS, OFFICE OF THE GOVERNOR, EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM, HEREINAFTER REFERRED AS THE “GRANT PROGRAM” AND AUTHORIZING THE APPROPRIATION OF $125,245 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Mayor Tate announced City Council would consider the recommendations of the Planning and Zoning Commission next. The remaining agenda items were considered in their regular order following the recommendations of the Planning and Zoning Commission. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 25. Conditional Use Permit CU25-33 (Butter My Brunch) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve the Conditional Use Permit CU25-33 for Butter My Brunch and Ordinance No. 2025-074. Motion: Rogers Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ORDINANCE NO. 2025-074 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE City Council October 21, 2025 Page 10 PERMIT CU25-33 TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALES, AND ON-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) IN CONJUNCTION WITH A RESTAURANT FOR BLOCK 1, LOT 7A, OPRYLAND SECOND ADDITION (919 EAST NORTHWEST HIGHWAY, SUITE 600) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Conditional Use Permit CU25-40 (Hokkaido Sushi) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU25-40 for Hokkaido Sushi and Ordinance No. 2025-075. Motion: Slechta Second: O’Dell Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ORDINANCE NO. 2025-075 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU25-40 TO MODIFY THE EXISTING FLOOR PLAN AND TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALE AND ON- AND OFF-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) IN CONJUNCTION WITH A RESTAURANT FOR BLOCK 1, LOT 6, THE CROSSROADS OF DFW ADDITION (1525 WILLIAM D. TATE AVENUE) IN A DISTRICT ZONED “CC”, COMMUNITY City Council October 21, 2025 Page 11 COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 27. Conditional Use Permit CU25-42 (Springhill Suites) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve the Conditional Use Permit CU25-42 for Springhill Suites and Ordinance No. 2025-076. Motion: Leal Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ORDINANCE NO. 2025-076 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU25-42 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN CU15-21 (ORDINANCE NO. 2015- 038) TO ALLOW FOR A 1,387 SQUARE FOOT FIRST FLOOR BUILDING EXPANSION, MODIFY THE FLOOR PLAN, REVISE BUILDING ELEVATIONS, ADD OUTDOOR SPEAKERS, ADD AN OUTDOOR PATIO, AND TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALES AND ON- AND OFF-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) IN CONJUNCTION WITH AN EXISTING HOTEL, FOR BLOCK 6, TRACT AR, GRAPEVINE MILLS ADDITION (2240 WEST GRAPEVINE MILLS CIRCLE) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 City Council October 21, 2025 Page 12 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 28. Zoning Change Application Z25-06 (1109 Airline Drive) Chairman Oliver reported the Commission tabled this item to the December 16, 2025 joint meeting in order to discuss alternate options with the property owner. Motion was made to table Zoning Change Application Z25-06 to the December 16, 2025 joint meeting. Motion: Slechta Second: O’Dell Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 29. Zoning Change Application Z25-07 (1331 West Wall Street) Chairman Oliver reported the Commission approved the zoning change application with a vote of 6-0-1 (Oliver)d. Chairman Oliver filed a Conflict of Interest Affidavit with the City Secretary and abstained from participating in the public hearing, discussion and vote of this item. Motion was made to approve the Zoning Change Application Z25-07 (1331 West Wall Street) and Ordinance No. 2025-078. Motion: Rogers Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ORDINANCE NO. 2025-078 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z25- 07 ON A TRACT OF LAND OUT OF THE BLOCK A, LOT 4, SHAMROCK VENTURES ADDITION, DESCRIBED AS City Council October 21, 2025 Page 13 BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS (1331 WEST WALL STREET) MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM “PO”, PROFESSIONAL OFFICE DISTRICT TO "R-7.5”, SINGLE-FAMILY RESIDENTIAL DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Council continued with the agenda in the published order. CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from consent. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider Resolution No. 2025-018 denying a rate increase request by Oncor Electric Delivery Company LLC. City Manager Rumbelow recommended approval of the resolution denying a rate increase request by Oncor Electric Delivery Company LLC. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 RESOLUTION NO. 2025-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS FINDING THAT ONCOR ELECTRIC City Council October 21, 2025 Page 14 DELIVERY COMPANY LLC’S APPLICATION TO CHANGE RATES WITHIN THE CITY SHOULD BE DENIED; FINDING THAT THE CITY’S REASONABLE RATE CASE EXPENSES SHALL BE REIMBURSED BY THE COMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL AND PROVIDING AN EFFECTIVE DATE Item 13. Consider approval for the renewal for CivicPlus software, web hosting and support from CivicPlus Government. City Manager Rumbelow recommended approval of the renewal of the CivicPlus software, web hosting and support for the City’s website and related software packages for an estimated amount of $54,349. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 14. Consider the purchase of foot traffic and data analysis service from Placer, Inc. Economic Development Director Garin Giacomarro recommended approval of the purchase of foot traffic and data analysis services for an amount not to exceed $23,000. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 15. Consider a sole source purchase of boat slip rentals for Fire Department boats and jet ski from Scott's Landing Marinas at Lake Grapevine. Fire Chief Darrell Brown recommended approval to rent boat slips at Lake Grapevine for storage of boats and a jet ski owned by the City of Grapevine for an amount not to exceed $18,665. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope City Council October 21, 2025 Page 15 Nays: None Approved: 6-0 Item 16. Consider the renewal of an annual subscription for services with NewsBank, Inc. Library Director Leigh Kapsos recommended approval of the renewal of the annual subscription services with NewsBank, Inc for an amount not to exceed $27,661. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 17. Consider the purchase of a mobile robot for athletic fields marking from Tinymobilerobots US LLC. Parks and Recreation Director Chris Smith recommended approval of the purchase of a mobile robot for athletic fields marking for a total amount not to exceed $22,730 which will be reimbursed over a 10-year period from the Grapevine Southlake Soccer Association. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 18. Consider the annual purchase of cardiovascular equipment at The REC from Team Marathon Fitness. Parks and Recreation Director Smith recommended approval of the purchase of cardiovascular equipment 719 as part of the annual equipment replacement plan for the fitness equipment at The REC for a total amount not to exceed $127,719. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 19. Consider the purchase of restoration services for the Dove Waterpark slides and splashpads from Amusement Restoration Companies. City Council October 21, 2025 Page 16 Parks and Recreation Director Smith recommended approval of the purchase of restoration services for the Dove Waterpark slides and splashpads for a total amount not to exceed $24,975. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 20. Consider the annual payment for the NETCAST regional swat team funding to the City of Bedford. Police Chief Hamlin recommended approval of the annual payment for the NETCAST regional swat team funding in an amount of $19,000. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 21. Consider the renewal of an annual contract for law enforcement body cameras, supplies, services, licenses and equipment with Axon Enterprises, Inc. Police Chief Hamlin recommended approval of the renewal of the contract for law enforcement body cameras, supplies, services, licenses and equipment for an annual amount of $488,920.26. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 22. Consider the award of RFB 47-25 for annual contracts for the purchase of aggregate materials with Arcosa, Big Sandy Sand Company, Cortex Construction, Earth Haulers, Inc., Lowery Sand & Gravel Co. Inc., Martin Marietta, Inc. and Q. Roberts Trucking and Turf Materials. Public Works Director Bryan Beck recommended approval of the award of RFB 47-25 for annual contracts to set the fixed annual pricing for the purchase of aggregate materials for an annual estimated amount of $600,000. The materials are primarily used by the City Council October 21, 2025 Page 17 Public Works Streets Department, Parks and Recreation Department, Grapevine Golf Course and other departments on an as-needed basis. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 23. Consider the purchase of Smartphone license and support renewal with Smartphone Meter Reading. Public Works Director Beck recommended approval of the purchase of a Smartphone Meter Reading subscription and license support renewal for a total amount not to exceed $16,328. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 Item 24. Consider the minutes of the October 7, 2025 Regular City Council meeting. City Secretary Tara Brooks recommended approval. of the minutes as provided. Motion was made to approve the consent agenda. Motion: O’Dell Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 9:03 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Slechta, Rogers, O’Dell, Leal, and Shope Nays: None Approved: 6-0 City Council October 21, 2025 Page 18 Passed and approved by the City Council of the City of Grapevine, Texas on this the 4th day of November, 2025. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary