HomeMy WebLinkAboutItem 18 - Laserfiche SupportMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 4, 2025
SUBJECT: RENEWAL OF AN ANNUAL CONTRACT FOR LASERFICHE SUPPORT
SERVICES
RECOMMENDATION: City Council to consider approval for the renewal of an annual contract for
Laserfiche support services with MCCI, LLC for the IT Department.
FUNDING SOURCE: Funds are available in multiple funds for an estimated amount of
$181,400.
BACKGROUND: This purchase will renew the managed cloud, licensing, and support for
the City's Laserfiche system. Laserfiche is a system that automates,
streamlines, and manages digital records in a way that makes them easily
retrievable, searchable, and shareable while adhering to common record
management principles.
The system integrates with our city website, which makes documents
easily accessible to the public. It also provides for secure staff access to
initiate, route, and approve documents ranging from agenda memos to
approving invoices
IT staff reviewed the contract for departmental specifications compliance
and pricing and determined that this contract would provide the best
service and pricing for meeting the needs of the City. This purchase will be
made in accordance with an existing interlocal agreement with The Local
Government Purchasing Cooperative (Buy Board) as allowed by Texas
Local Government Code, Chapter 271 and Texas Government Code,
Chapter 791.
Staff recommends approval.
AP/TM