HomeMy WebLinkAboutItem 34 - ConcreteMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 4, 2025
SUBJECT: RENEWAL OF ANNUAL CONTRACTS FOR CONCRETE AND RELATED
MATERIALS
RECOMMENDATION: City Council to consider approval of the renewal of annual contracts for
the purchase of concrete and related concrete materials with 1st Choice
Remodeling, NG Concrete, City Concrete, Burnco Concrete, Wheat
Lumber Company, Ready Cable, Inc. and White Cap.
FUNDING SOURCE: Funds are available in the General Fund (various departments), Utility
Enterprise Fund, and Storm Drainage Utility Fund for an annual estimated
amount of $150,000.
BACKGROUND: The Public Works Department wishes to renew annual contracts for the
purchase of concrete and rebar with the following suppliers:
Concrete Suppliers:
• 1st Choice Remodeling
• NG Concrete
• City Concrete
• Burnco Concrete
Materials Suppliers
• Wheat Lumber Company
• Ready Cable, Inc.
• White Cap
These contracts were originally approved by council on August 16, 2022,
and renewed on November 5, 2024, to meet the needs of the City. Due to
supply chain issues and the difficulty of obtaining raw materials used in
the production of concrete, concrete suppliers would not provide a fixed
bid cost for concrete produced at their plant. In addition, concrete
suppliers in the area were not accepting new clients and Grapevine has
purchased from the above suppliers in the past. Demand on plant
production varies daily which may limit which suppliers can provide
concrete on the date needed therefore multiple suppliers are needed.
Due to the above concerns, we were not able to follow the standard
Grapevine Purchasing Procedures of openly requesting bids and
reviewing submitted bids for specification compliance and pricing. It is
requested that a non-exclusive award be made to the suppliers listed
above to ensure availability of materials without interruption of road
projects. Purchase Orders will be issued to each supplier on an as -
needed and as -available basis, pursuant to unit price quotes. It is
conceivable that one or more of the listed vendors will be utilized on
multiple occasions during the year, and in normal purchasing practices,
those purchases would be made separately on a project -by -project basis.
As such, those purchases would be separate.
Currently, suppliers will still not provide fixed base priced contracts due to
the fluctuation in steel and concrete material costs. This contract delivery
method has been successful and being used by multiple departments
necessitating the increase in the amount approved by council.
Staff recommends approval