HomeMy WebLinkAboutItem 28 - HVAC Preventive MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 4, 2025
SUBJECT: ANNUAL CONTRACT FOR HVAC PREVENTIVE MAINTENANCE
SERVICES
RECOMMENDATION: City Council to consider the approval of contracts for HVAC preventive
maintenance services with The Brandt Companies, LLC and Tex -Air
Filters for Facility Services Department.
FUNDING SOURCE: Funds are available in the General Fund (Facilities) for an estimated
amount of $140,000.
BACKGROUND: The purpose of these contracts is to provide a full -service maintenance
agreement and repairs to extend the life of the HVAC equipment located
at City Hall, Public Safety, The REC and the Gun Range facility.
Scheduled HVAC preventive maintenance will be performed every other
month. The preventive maintenance program will include inspection and
evaluation to identify maintenance or repair requirements and to provide
HVAC air filters for the REC, Library, Public Safety, and other facilities.
Purchases will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative, and contracts were awarded to The
Brandt Companies, LLC and Tex -Air Filters. The Facility Services and
Purchasing staff reviewed the contracts for departmental specification
compliance and pricing and determined that the contracts would provide
the best service and pricing for meeting the needs of the City. The
contracts with Brandt and Tex -Air are for an initial one-year period with
two, one-year renewal options. If approved, this will be the final renewal
option for both contracts.
Staff recommends approval.
CH/TM