HomeMy WebLinkAboutItem 27 - HVAC SuppliesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 4, 2025
SUBJECT: RENEWAL OF ANNUAL CONTRACTS FOR HVAC FILTERS, SUPPLIES,
AND EQUIPMENT
RECOMMENDATION: City Council to consider approval of the renewal of the annual contract for
HVAC supplies, and equipment from Joe W. Fly Company and Texas Air
Systems for the Public Works Facilities Services Department.
FUNDING SOURCE: Funds are available in various funds for an annual estimated amount of
$100,000.
BACKGROUND: The purpose of these contracts is to establish fixed annual pricing for
HVAC supplies, and equipment/filter installation and replacement services
with Joe W. Fly Company, and to provide a full -service maintenance
agreement and repairs to extend the life of the HVAC equipment located
in city facilities with Texas Air Systems.
These purchases will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative (Buy
Board) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791. The contract with Joe W. Fly
Company is for an initial one-year period with two, one-year renewal
options. The contract with Texas Air Systems is for an initial one-year
period with two, one-year renewal options. If approved, this will be the
final optional renewal for both contracts.
Bids were taken by the Cooperative, and contracts was awarded to Joe
W. Fly Company and Texas Air Systems. The Facility Services and
Purchasing staff reviewed the contracts for departmental specification
compliance and pricing and determined that the contracts would provide
the best service and pricing for meeting the needs of the City.
Staff recommends approval
CH/TM