HomeMy WebLinkAboutItem 09 - Grapevine Fairway Events CenterMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 4, 2025
SUBJECT: ADDITIONAL FUNDING FOR THE CONCOURSE AND PRO SHOP
ENHANCEMENTS PROJECT
RECOMMENDATION: Request for approval of additional funding to cover cost overages and
allow completion of the Grapevine Fairway Events Center, (formerly the
Concourse Event Center and Pro Shop) project as designed and
approved.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, funds will be
available in the CVB Capital Projects Fund in an amount not to exceed
$150,000.
BACKGROUND: On July 16, 2024, City Council approved Fransen Pittman as CMAR to
provide general contracting services, project management support, and
coordination with City staff and project architects to finalize the
Guaranteed Maximum Price (GMP) in an amount not to exceed $487,949.
Fransen Pittman solicited proposals from approximately 200
subcontractors, including many Grapevine -based contractors. On
September 3, 2024, City Council approved the Concourse and Pro Shop
Enhancements Project with Fransen Pittman as Construction Manager at
Risk (CMAR), establishing a project budget not to exceed $4,728,427
from the CVB Capital Projects Fund. Since that time, increased
construction material and labor costs, along with continued supply chain
pressures, have resulted in project cost overages beyond the previously
approved appropriation.
This agenda item requests approval of additional funds to cover these
overages and allow completion of the project as designed and approved.
Despite multiple rounds of bidding and extensive value engineering
efforts, the combination of higher -than -anticipated material and labor costs
and market volatility has driven the final GMP beyond the amount
originally budgeted.
As Council will recall, this project involves a full renovation of the golf
course concourse area and the conversion of the former Pro Shop
building into an open-air pavilion. The improvements will enhance the
guest experience, increase event capacity, and generate additional long-
term revenue for the Convention & Visitors Bureau and the City of
Grapevine.
ORDINANCE NO. 2025-079
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; INCREASING RECEIPTS OF
$1507000 IN THE CONVENTION AND VISITORS BUREAU
FUND FROM FUND BALANCE, APPROPRIATING $150,000
IN THE CONVENTION AND VISITORS BUREAU (CVB)
FUND; TRANSFERRING $150,000 TO THE CAPITAL
PROJECTS — CVB FUND AND APPROPRIATING $150,000
IN THE CAPITAL PROJECTS — CVB FUND; DECLARING
AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City has identified the need for Grapevine Concourse and Golf
Pro Shop Enhancements; and
WHEREAS, the City has decided to use CVB Fund Balance to cash fund the
project; and
WHEREAS, approval of this ordinance will make the total project funds available for
the Grapevine Concourse and Golf Pro Shop Enhancements in the amount of $150,000;
and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated herein above are true and correct and are
incorporated herein by reference, as if copied in their entirety.
Section 2. That the City Council hereby approves an increase of receipts from
Fund Balance in the amount of $150,000 in the Convention and Visitors Bureau Fund.
Section 3. That the City Council hereby approves appropriation of $150,000 in
the Convention and Visitors Bureau Fund.
Section 4. That the City Council hereby approves the transfer of $150,000 from
the Convention and Visitors Bureau Fund to the Capital Projects CVB Fund.
Section 5. That the City Council approves appropriation of $150,000 in the
Capital Projects Fund CVB.
Section 6. The fact that the present ordinances and regulations of the City of
Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the public creates an emergency which requires that this ordinance
become effective from and after the date of its passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 4th day of November 2025.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2025-079 2