HomeMy WebLinkAbout2025-11-04 Regular Meeting
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, NOVEMBER 4, 2025
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:30 p.m. Dinner - City Council Conference Room
7:00 p.m. Call to Order of City Council Meeting - City Council Chambers
7:00 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 7:00 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant
to Section 551.071, Texas Government Code.
B. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, Convention and
Visitors Bureau (417 East Hudgins Street) and the 185 acres) pursuant to
Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the Council Chambers and
take any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Jonathan Cook, Associate Pastor at First Baptist Grapevine
3. Posting of the Colors and Pledges of Allegiance: Troop 928B
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council’s consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. Citizens will have three (3) minutes to
address Council. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
5. Mayor Tate to proclaim November National Native American Indian Heritage
Month.
6. Mayor Tate to proclaim November 2-8, 2025 as National Animal Shelter
Appreciation Week.
7. Staff to provide a Christmas Capital of Texas update.
NEW BUSINESS
8. Consider the expansion/renovation services for The REC to include schematic
design, design development and construction documents with Barker Rinker
Seacat Architecture, and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
9. Consider additional funding to cover cost overages and allow completion of the
Grapevine Fairway Events Center, (formerly the Concourse Event Center and Pro
Shop) project as designed and approved, and Ordinance No. 2025-079 to
appropriate the funds. Convention and Visitors Bureau Executive Director
recommends approval.
10. Consider the purchase of drone light shows from Sky Elements, LLC. Convention
and Visitors Bureau Executive Director and Parks and Recreation Director
recommend approval.
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11. Consider Resolution No. 2025-019 authorizing an application and accepting
funds for the Fiscal Year 2026 Office of the Governor’s Public Safety Office of
Criminal Justice Division Grant (479053) for a first responder mental health
program on behalf of the Northeast Fire Department Association (NEFDA) Peer
Support program, and Ordinance No. 2025-080 to appropriate the funds. Fire
Chief recommends approval.
12. Consider the renewal of an annual contract for EMS billing services with
Emergicon, LLC. Fire Chief recommends approval.
13. Consider the purchase of Opticom Traffic Control Equipment from Consolidated
Traffic Controls. Fire Chief recommends approval.
14. Consider the purchase of a Toro turf sprayer from Professional Turf Products, L.P.
Director of Golf Operations recommends approval.
15. Consider renewal of an annual contract for post 65 health insurance with Retiree
First. Human Resources Director recommends approval.
16. Consider the purchase of Horizon Enterprise support and subscription services for
the City's virtual infrastructure from SHI Government Solutions. Chief Information
Officer recommends approval.
17. Consider the renewal of VEEAM software licenses and maintenance support to
back up data from Soccour Solutions. Chief Information Officer recommends
approval.
18. Consider the renewal of an annual contract for Laserfiche support services with
MCCI, LLC. Chief Information Officer recommends approval.
19. Consider a leasing agreement to provide large-scale animatronic dinosaurs for the
annual Prehistoric Park event and exhibit in the spring of 2026 with Billings
Productions, dba The Dinosaur Company. Parks and Recreation Director
recommends approval.
20. Consider a sole source purchase of sound and lighting rental equipment for Carol
of Lights from Epicenter Productions LLC. Parks and Recreation Director
recommends approval.
21. Consider a sole source purchase of bounce house equipment rental for Carol of
Lights from Artificial Ice Events. Parks and Recreation Director recommends
approval.
22. Consider the purchase of the annual replacement of strength equipment for The
REC from Comm-Fit. Parks and Recreation Director recommends approval.
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23. Consider the award of an informal request for quote for two work carts from
Zimmerer Kubota & Equipment. Parks and Recreation Director recommends
approval.
24. Consider the purchase of windscreens for Oak Grove Softball fields from Pioneer
Manufacturing Co. Parks and Recreation Director recommends approval.
25. Consider the purchase of professional services for evidence testing from Signature
Science. Police Chief recommends approval.
26. Consider the renewal of an annual contract for pest control services with Versacor
Pest Solutions. Public Works Director recommends approval.
27. Consider an annual contract for HVAC filters, supplies and equipment from Joe W.
Fly Company and Texas Air Systems. Public Works Director recommends
approval.
28. Consider contracts for HVAC preventive maintenance services with The Brandt
Companies, LLC and Tex-Air Filters. Public Works Director recommends approval.
29. Consider renewal of an annual contract for the purchase of overhead doors and
gates from DH Pace Company, Inc. Public Works Director recommends approval.
30. Consider an annual contract for building maintenance, repair, operations supplies
and equipment from Fairway Supply, Inc. Public Works Director recommends
approval.
31. Consider an annual contract for the purchase of building and lighting services,
repairs, supplies and equipment from Facility Solutions Group. Public Works
Director recommends approval.
32. Consider the purchase of power pedestals and parts with Hydrohoist Marine
Group. Public Works Director recommends approval.
33. Consider the renewal of an annual contract for fire, security systems and
monitoring services from Firetrol Protection Systems, Inc. Public Works Director
recommends approval.
34. Consider the renewal of annual contracts for the purchase of concrete and related
concrete materials with 1st Choice Remodeling, NG Concrete, City Concrete,
Burnco Concrete, Wheat Lumber Company, Ready Cable, Inc. and White Cap.
Public Works Director recommends approval.
35. Consider a sole source purchase of replacement bulbs, sleeves, and wipers for
the Wastewater Treatment Plant UV system from Vision Equipment LLC. Public
Works Director recommends approval.
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36. Consider the payment of the Texas Commission on Environmental Quality Annual
Consolidated Water Quality fee. Public Works Director recommends approval.
37. Consider the minutes of the October 21, 2025 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on October 29,
2025 by 5:00 p.m.
________________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 48 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
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