HomeMy WebLinkAboutItem 20 - November 4, 2025 MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day
of November, 2025 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Paul Slechta
Sharron Rogers
Chris Coy
Duff O'Dell
Leon Leal
Sean Shope
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
CALL TO ORDER
City Manager
Assistant City Manager
City Attorney
City Secretary
Mayor William D. Tate called the meeting to order at 7:00 p.m. in the City Council Chambers.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference Room
to conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to
Section 551.071, Texas Government Code.
B. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities; Public Works; and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:05 p.m. The closed session ended at 7:23 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Pro Tern Paul Slechta
asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087.
City Manager Bruno Rumbelow requested Council approve the acquisition of 417 East
Hudgins Street consistent with the discussion in Executive Session and authorize he City
Manager to take all necessary action.
Motion: O'Dell
Second: Coy
Ayes: Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays: None
Abstains: Tate
Approved: 6-0-1
Mayor Tate announced he had an apparent conflict of interest on this item and therefore
would not vote on this item. He completed an Affidavit of Conflict of Interest and filed it with
the City Secretary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7.30 p.m.
Item 2. Invocation
First Baptist Church Grapevine Associate Pastor Jonathan Cook gave the invocation.
Item 3. Postinq of the Colors and Pledge of Allegiance
Troop 928B posted the Colors and led the Pledge of Allegiance.
Item 4. Citizen Comments
Adrian Higginbotham, 2413 Whitney Lane, Grapevine thanked City Council for their support
of the Grapevine Colleyville Independent School District students and spoke in opposition
to the proposed school closings. Mr. Higginbotham also spoke in favor of The REC
expansion and renovation.
Matthew White, 2146 Lakecrest Drive, Grapevine addressed issues with the Texas Open
Meetings Act regarding the school closing deliberations by the School Board and thanked
City Council for their support.
Allan Thompson, 1023 Pheasant Ridge Drive, Grapevine thanked Council for their support
of the citizens of Grapevine regarding the proposed school closings.
City Council November 4, 2025 Page 2
Courtney Fray, 2729 Lone Star Lane, Grapevine thanked Council for their support regarding
the proposed school closings and submitted thank you letters from GCISD students
and parents.
PRESENTATIONS
Item 5. Mayor Tate to proclaim November National Native American Indian Heritaqe Month.
Mayor Tate presented the proclamation for National Native American Indian Heritage Month
to Leslie and Mary Thunderhawk and Glenda Price from the Molly Corbin Chapter National
Society of the Daughters of the American Revolution.
Leslie Thunderhawk thanked the City for the proclamation.
Glenda Price thanked the City for the proclamation.
Council did not take any action on this item.
Item 6. Mavor Tate to proclaim November 2-8, 2025 as National Animal Shelter Appreciation
Week.
Mayor Tate presented the proclamation for National Animal Shelter Appreciation Week to
Volunteer and Outreach Coordinator Madeline Oliver.
Coordinator Oliver briefed Council on the activities of the Grapevine Animal Shelter...
Council did not take any action on this item.
Item 7. Staff to provide a Christmas Capital of Texas update.
Parks Event Production Manager Arianna Such updated Council on the Carol of Lights
event that will be held on November 24 and answered their questions.
She also described the Merry and Bright Drone Shows scheduled for December 1 and
December 18.
Convention and Visitors Bureau Executive Director P.W. McCallum highlighted the Turkey
Pardon to be held on November 24, the live Christmas Tree which will arrive on November
17, the Peace Plaza Ice Rink and live skating entertainment. He also described changes to
the North Pole Express, Photos with Santa, the relocation of the Grapevine Christmas
Market, Hometown Christmas which will expand from the Tower Gallery to the Settlement
to the City Museums. He also highlighted the events at the Palace Theater and the
Christmas Capital of Christmas partners.
Assistant Police Chief Marc Shimmick highlighted the security updates, including the
schedule and plan for the intermittent closure of Main Street to vehicular traffic. Assistant
Chief Shimmick and Director of Public Works Bryan Beck answered questions from Council.
City Council November 4, 2025 Page 3
Council did not take any action on this item.
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Item 8. Consider the expansion/renovation services for The REC to include schematic
desiqn, desiqn development and construction documents with Barker Rinker Seacat
Architecture, and take anv necessary action.
Director of Parks and Recreation Chris Smith updated Council on the historical usage
statistics of The REC and the need for renovation and expansion. Director Smith outlined
the renovation and expansion plans and construction timelines.
Motion was made to the expansion/renovation services for The REC to include schematic
design, design development and construction documents with Barker Rinker Seacat
Architecture, and take any necessary action.
Motion: Coy
Second: Slechta
Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays: None
Approved: 7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council for
full discussion. Staff requested to remove any item 31 from the consent agenda. Item 31
was removed from consent and considered following the vote of the remaining consent
agenda items.
Approval of the consent agenda authorizes the City Manager, or his designee, to implement
each item in accordance with Staff recommendations.
Item 9. Consider additional fundinq to cover cost overaqes and allow completion of the
Grapevine Fairway Events Center, (formerly the Concourse Event Center and Pro Shop)
proiect as desiqned and approved, and Ordinance No. 2025-079 to appropriate the funds.
Convention and Visitors Bureau Executive Director McCallum recommended approval of
the additional funding of an amount not to exceed $150,000 to cover cost overages for the
completion of the Grapevine Fairway Events Center and Ordinance No. 2025-079 to
appropriate the funds.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: O'Dell
Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
City Council November 4, 2025 Page 4
Nays: None
Approved: 7-0
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AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; INCREASING RECEIPTS OF $150,000
IN THE CONVENTION AND VISITORS BUREAU FUND FROM
FUND BALANCE, APPROPRIATING $150,000 IN THE
CONVENTION AND VISITORS BUREAU (CVB) FUND;
TRANSFERRING $150,000 TO THE CAPITAL PROJECTS —
CVB FUND AND APPROPRIATING $150,000 IN THE CAPITAL
PROJECTS — CVB FUND; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
Item 10. Consider the purchase of drone light shows from Skv Elements, LLC.
Convention and Visitors Bureau Executive Director McCallum and Parks and Recreation
Director Smith recommend approval of the purchase of two drone shows for the estimated
amount of $80,000. The drone shows will take place on December 1 and December 8.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 11. Consider Resolution No. 2025-019 authorizinq an application and acceptinq funds
for the Fiscal Year 2026 Office of the Governor's Public Safety Office of Criminal Justice
Division Grant (479053) for a first responder mental health program on behalf of the
Northeast Fire Department Association (NEFDA) Peer Support program, and Ordinance
No. 2025-080 to appropriate the funds.
Fire Chief Darrell Brown recommended approval of Resolution No. 2025-019 to authorize
the application and acceptance of an estimated amount of $175,000 for the Fiscal Year
2026 Office of the Governor's Public Safety Office of Criminal Justice Division Grant
(479053) for a first responder mental health program on behalf of the Northeast Fire
Department Association (NEFDA) Peer Support program, and Ordinance No. 2025-080 to
appropriate the funds.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
City Council November 4, 2025 Page 5
RESOLUTION NO. 2025-019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE SUBMISSION AND
ACCEPTANCE OF AN FY2026 OFFICE OF THE GOVERNOR,
PUBLIC SAFETY OFFICE CRIMINAL JUSTICE DIVISION
GRANT (4790503) ON BEHALF OF THE NORTHEAST FIRE
DEPARTMENT ASSOCIATION (NEFDA) AND PROVIDING AN
EFFECTIVE DATE
ORDINANCE NO. 2025-080
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING ESTIMATED
RECEIPTS IN THE AMOUNT OF $175,000 IN THE GRANTS
FUND TO BE RECEIVED FROM THE OFFICE OF THE
GOVERNOR'S PUBLIC SAFETY OFFICE OF CRIMINAL
JUSTICE SYSTEM DIVISION GRANT; AUTHORIZING THE
APPROPRIATION OF $175,000 IN THE GRANT FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 12. Consider the renewal of an annual contract for EMS billinq services with
Emerqicon, LLC.
Fire Chief Brown recommended approval of the renewal of an annual contract for EMS
billing services for an annual estimated amount of $140,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 13. Consider the purchase of Opticom Traffic Control Equipment from Consolidated
Traffic Controls.
Fire Chief Brown recommended approval of the purchase of Opticom Traffic Control
Equipment for an amount not to exceed $31,050.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
City Council November 4, 2025 Page 6
Item 14. Consider the purchase of a Toro turf sprayer from Professional Turf Products, L.P.
Director of Golf Operations Robert Singletary recommended approval of the purchase of a
Toro turf sprayer for an estimated amount of $80,920.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 15. Consider renewal of an annual contract for post 65 health insurance with Retiree
First.
Human Resources Director Rachel Black recommended approval of the annual contract for
post 65 health insurance for an annual estimated amount of $957,775.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 16. Consider the purchase of Horizon Enterprise support and subscription services for
the Citv's virtual infrastructure from SHI Government Solutions.
Chief Information Officer Tessa Allberg recommended approval of the purchase of Horizon
Enterprise support and subscription services for an estimated amount of $51,200.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 17. Consider the renewal of VEEAM software licenses and maintenance support to
back up data from Soccour Solutions.
Chief Information Officer Allberg recommended approval of the renewal of the VEEAM
software licenses and maintenance support for data backup for an estimated amount of
$24,930.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
City Council November 4, 2025 Page 7
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 18. Consider the renewal of an annual contract for Laserfiche support services with
MCCI, LLC.
Chief Information Officer Allberg recommended approval of the annual contract for
Laserfiche support services $181,400.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 19. Consider a leasinq agreement to provide larqe-scale animatronic dinosaurs for the
annual Prehistoric Park event and exhibit in the sprinq of 2026 with Billinqs Productions,
dba The Dinosaur Company.
Parks and Recreation Director Smith recommended approval of the lease agreement for
animatronic dinosaurs for an amount not to exceed $50,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 20. Consider a sole source purchase of sound and liqhtinq rental equipment for Carol
of Liqhts from Epicenter Productions LLC.
Parks and Recreation Director Smith recommended approval of the sole source purchase
of sound and lighting rental equipment for an estimated amount of $125,780.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 21. Consider a sole source purchase of bounce house equipment rental for Carol of
Lights from Artificial Ice Events.
City Council November 4, 2025 Page 8
Parks and Recreation Director Smith recommended approval of the sole source purchase
of bounce house equipment for an amount not to exceed $22,715.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 22. Consider the purchase of the annual replacement of strength equipment for The
REC from Comm -Fit.
Parks and Recreation Director Smith recommended approval of the purchase of annual
replacement of strength equipment for The REC for an estimated amount of $51,511.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 23. Consider the award of an informal request for quote for two work carts from
Zimmerer Kubota & Equipment.
Parks and Recreation Director Smith recommended approval of the informal request for
quote for two work carts for an amount not to exceed $21,206.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 24. Consider the purchase of windscreens for Oak Grove Softball fields from Pioneer
Manufacturinq Co.
Parks and Recreation Director Smith recommended approval of the purchase of
windscreens for Oak Grove Softball fields for an amount not to exceed $16,885.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: O'Dell
Ayes: Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
City Council November 4, 2025 Page 9
Nays: None
Approved: 7-0
Item 25. Consider the purchase of professional services for evidence testinq from Siqnature
Science.
Police Chief Mike Hamlin recommended approval of the purchase of professional services
for evidence testing for an estimated amount of $45,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 26. Consider the renewal of an annual contract for pest control services with Versacor
Pest Solutions.
Public Works Director Beck recommended approval of the renewal of an annual contract
for pest control services at City facilities for an estimated amount of $66,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 27. Consider an annual contract for HVAC filters, supplies and equipment from Joe W.
Flv Company and Texas Air Svstems.
Public Works Director Beck recommended approval of the contract for HVAC filters,
supplies and equipment for an annual estimated of $100,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 28. Consider contracts for HVAC preventive maintenance services with The Brandt
Companies, LLC and Tex -Air Filters.
Public Works Director Beck recommended approval of the contracts for HVAC preventive
maintenance services at City Hall, the Public Safety Building, The REC and the gun range
City Council November 4, 2025 Page 10
facility for an estimated $140,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 29. Consider renewal of an annual contract for the purchase of overhead doors and
aates from DH Pace Companv, Inc.
Public Works Director Beck recommended approval of the annual contract for the purchase
of overhead doors and gates located at the Fire Stations, Public Safety Building, Service
Center and other City facilities on an as needed basis for an annual estimated amount of
$30,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 30. Consider an annual contract for building maintenance, repair, operations supplies
and equipment from Fairway Supplv, Inc.
Public Works Director Beck recommended approval for an annual contract for building
maintenance, repair, operations supplies and equipment for an annual estimated amount of
$60,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 31. Consider an annual contract for the purchase of buildinq and liqhtinq services,
repairs, supplies and equipment from Facilitv Solutions Group.
Public Works Director Beck recommended approval of the annual contract for the purchase
of building and lighting services, repairs, supplies and equipment for an annual estimated
amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
City Council November 4, 2025 Page 11
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 32. Consider the purchase of power pedestals and parts with Hvdrohoist Marine Group.
Public Works Director Beck recommended approval of the purchase of power pedestals and
parts at the Vineyards Campgrounds for an estimated annual amount of $40,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 33. Consider the renewal of an annual contract for fire, security systems and monitoring
services from Firetrol Protection Systems, Inc.
Public Works Director Beck recommended approval of an annual contract for fire, security
systems and monitoring services at City owned and operated systems for an annual
estimated amount of $30,000.
Item 34. Consider the renewal of annual contracts for the purchase of concrete and related
concrete materials with 1st Choice Remodelinq, NG Concrete, Citv Concrete, Burnco
Concrete, Wheat Lumber Company, Readv Cable, Inc. and White Cap.
Public Works Director Beck recommended approval of the annual contracts for the purchase
of concrete and concrete materials on an as needed basis for an annual estimated amount
of $150,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 35. Consider a sole source purchase of replacement bulbs, sleeves, and wipers for the
Wastewater Treatment Plant UV system from Vision Equipment LLC.
Public Works Director Beck recommended approval of the purchase of replacement bulbs
sleeves and wipers for an estimated annual amount of $62,510.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
City Council November 4, 2025 Page 12
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 36. Consider the pavment of the Texas Commission on Environmental Qualitv Annual
Consolidated Water Qualitv fee.
Public Works Director Beck recommended approval of the payment of the Annual
Consolidated Water Quality fee of $35,002 to the Texas Commission on Environmental
Quality.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Item 37. Consider the minutes of the October 21, 2025 Regular City Council meeting.
City Secretary Tara Brooks recommend approval of the minutes from the October 21, 2025
meeting as provided.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
O'Dell
Ayes:
Tate, Slechta, Rogers, Coy, O'Dell, Leal, and Shope
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th
day of November, 2025.
APPROVED:
William D. Tate
Mayor
NNa1431
City Council November 4, 2025 Page 13
Tara Brooks
City Secretary
City Council November 4, 2025 Page 14