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HomeMy WebLinkAboutItem 04 - Minnow LoopMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: DECEMBER 16, 2025 SUBJECT: MINNOW LOOP PARKING AREA IMPROVEMENTS RECOMMENDATION: City Council to consider approval of a construction contract for improvements to the Minnow Loop parking area with PaveCon, Ltd. FUNDING SOURCE: Funds are available in the Permanent Capital Maintenance Fund (Parks and Recreation) for an amount not to exceed $275,755.33. BACKGROUND: In response to issues experienced this past summer, a new layout for the Minow Loop parking area is proposed to increase public safety and improve functional organization of the site. In collaboration with the Police and Fire Departments, the revised layout establishes three clearly defined sub -areas: 1) existing lake parking, 2) a natural grass area, and 3) a new parking lot to support large events at Oak Grove Baseball Complex. Each sub -area is physically separated to maintain its intended use and is visually distinguished through consistent architectural treatments. The proposed parking lot will incorporate stone columns and wrought -iron fencing that match the architectural style of the baseball complex, creating a cohesive connection between the two areas. The fencing, equipped with gates, will create a secure and identifiable boundary between the new lot, the existing lake parking, and the natural grass area. The new parking lot of 45 spaces will only be opened for use during large events at the Oak Grove Baseball Complex such as Grapevine Baseball/Softball Opening Day. The existing lake parking and the natural grass area will be separated by closely spaced boulders, consistent with improvements made at other lake parks where outdated pipe -rail has been replaced with boulders creating a more naturalistic theme throughout the lake park system. These boulders will help restrict parking to the existing paved lot while preserving the grass area, which plays an important role in managing stormwater runoff from both the roadway and the proposed parking lot. To further improve safety and emergency access, the plan includes striping a designated fire lane along the full length of Minnow Loop, as well as installing a gated emergency access at the end of the roadway straight to the shoreline. The construction contract with Pavecon includes the following: • new parking lot with 45 parking spaces, • concrete footing to support the stone columns and wrought iron fencing, • new sealcoat over existing lake parking lot and the entirety of Minnow Loop roadway and, • striping of the fire lane and parking spaces for both existing and new parking lots. This purchase will be made in accordance with an existing interlocal agreement with The Local Government Purchasing Cooperative (Buy Board) as allowed by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791. Bids were taken by the Cooperative, and a contract was awarded to Pavecon. The Parks and Purchasing staff reviewed the contract for departmental specification compliance and pricing and determined that the contract would best meet the needs of the City. WATA 410 ► ' : l71�I� _ ''I01 _ �I_� Minnow Loop Parking Area REVISED(02) 11.24.25 2520 Oak Grove Loop S Grapevine, TX 76051 Prepared for City of Grapevine Parks and Rec Kathy Nelson BuvBoard: #700-23 Prepared By: Jake Gressett Project Manager 3022 Roy Orr Blvd Grand Prairie, TX 75050 (817) 889-5406 November 24, 2025 �' " Grape Lak ••-�`'. � � ��� efTl Ofdfl� CEO •,r:., r IL -tow -,olit f= PAU Oak Grove LoopN Oak Grove Loop _.Mai . . • �• le' PROPOSAL & CONTRACT PAVE�1�����"r Excavate 9" existing grass & organic matter to proposed sub -grade elevations and remove them to an approved dump site. 2 Scarify existing subgrade to a depth of 6", add water as needed. Compact to 95% standard proctor density. 3 Place & process Type A Grade 2 base material to a compacted depth of 6". Compact to 95% standard proctor density. 4 Tack edges with an asphaltic material for bonding & pave with Type-D 64-22 hot mix asphaltic concrete surface course to achieve an average compacted thickness of 3". 5 Backfill pavement & finish grade with on -site or imported materials. 6 Excavate existing material to proposed sub -grade elevation. Place 12" x 12" x 12" concrete mow strip with a broom finish. Reinforce with 2 ea #4 rebar. Concrete shall be 3,500psi with air entrainment for durability & resistance to surface scaling. Cure concrete with a liquid membrane curing compound to insure strength development. 7 Excavate existing material to proposed sub -grade elevation. Place Tx 3' x 18" concrete footing with a broom finish. Reinforce 3 ea with #4 rebar at 15" on center. Concrete shall be 3500psi with air entrainment for durability & resistance to surface scaling. Cure concrete with a liquid membrane curing compound to insure strength development. g Remove existing 4" of existing material & recompact subgrade. Install silica sand as necessary for fine grading of sub -grade. Place 5" concrete with broom finish. Concrete shall be 3,500psi with air entrainment for durability & resistance to surface scaling. Cure concrete with liquid membrane curing compound to insure strength development. Sawcut control joints as necessary. Expansion joints shall be placed at a maximum of 40 foot intervals. 9 New layout pavement markings at new lot. Dividers shall be white or yellow as currently laid out. Includes handicap logos, hashouts, arrows & perimeter fire lanes. A slip-resistent additive will be added to the paint for traction. 10 Provide and install new 6' concrete wheel stops, drill and pin with 12" #4 rebar. 11 Seal coat existing asphalt loop for similar look throughout parking area - Weather permitting. Pavement surface will be prepped for protective sealcoat application by thoroughly cleaning surface of dirt, dust, & debris with high speed wind blowers and/or powered street brooms. A protective sealcoat will then be applied, per manufacturer's recommended application rates & methods. The sealcoat will be allowed to dry & cure for a period of 24 - 48 hours before allowing automobile traffic on pavement. (Even with a prime coat, adhesion of the protective coating to the oil spot cannot be guaranteed. It is recommended that these areas be repaired prior to the sealcoat application.) 12 Seal coat restripe pavement markings at existing asphalt pavement area. Dividers shall be white & yellow as necessary. Use fast dry latex paint. Includes handicap logos & hashouts. A slip-resistent additive will be added to the paint for traction. 13 New layout fire lane markings at existing asphalt pavement area. Dividers shall be red, stencils shall be white. A slip-resistent additive will be added to the paint for traction. PROPOSAL & CONTRACT November 24, 2025 revised City of Grapevine Parks and Rec Attn: Kathy Nelson Re: Minnow Loop Parking Areas Revised (02) quyBoard: #700-23 Prepared By: Jake Gressett 3022 Roy Orr Blvd Grand Prairie, TX 75050 (817) 889-5406 Thank you for contacting Pavecon and allowing us to provide you with the following proposal and scope of work 1 9" Lot Excavation 942 TCY $58.74 $55,329.76 2 Lot Subgrade Prep 2,511 SY $3.19 $8,004.65 3 Install 6" Flex Base 2,511 SY $23.23 $58,340.95 4 3" Asphalt Paving 22,603 SF $3.11 $70,392.65 5 Parking Lot Backfill 862 LF $7.80 $6,724.78 6 12" Concrete Mow Strip 700 LF $79.80 $55,857.85 7 Footers for Stone Columns 15 EA $396.39 $5,945.83 8 5" Sidewalk Repair 100 SF $18.41 $1,840.55 9 New Layout Pavement Markings at New Parking Lot 1 LS $1,147.57 $1,147.57 10 New Concrete Wheelstops 45 EA $80.47 $3,621.34 11 Seal Coat Existing Asphalt Loop 20,920 SF $0.30 $6,214.31 12 Seal Coat Restripe Existing Pavement Markings 1 LS $684.42 $684.42 13 New Layout Fire Lane 1 LS $1,650.67 $1,650.67 The work is to be performed as follows: per site drawing (attached). This is an all-inclusive proposal. If one Bid Item is removed, a revised proposal needs to be submitted. PAVECON, Ltd. will furnish all labor, materials and equipment required for the performance of the following described work in connection with construction or improvements at: 2520 Oak Grove Loop S. Grapevine, TX 76051 Please see following pages to view repair details, inclusions, exclusions, and our terms and conditions. Please sign below to accept this proposal. PROPOSAL & CONTRACT Signature Signature Printed name Date PAVE�������� PROPOSAL & CONTRACT R��������� INCLUSIONS AND EXCLUSIONS INCLUSIONS: Unit pricing prevails on all items unless otherwise noted. Asphalt paving/seal coating are dependent on appropriate weather conditions. PAVECON, Ltd. guarantees this work for materials and workmanship for a period of 1-year from installation, excluding unusual abuse or neglect. EXCLUSIONS: Permits, Bonds, CAD/Drawings, and Testing. Tax Exempt. (Resale/certificate must be provided). Utility relocation/adjustment, irrigation, or landscape repair. Handrails. Fence installation. Stone column construction. All work areas must be free of materials & equipment. Demo, sawing, haul off of spoils created by others. Rock excavation, soil treatments, tree removal. Layout edge of paving by others. Asphaltic Prime Coat. Sleeves for Irrigation. Dewatering. Erosion Control or SWPPP. Sandblasting, Powerwashing. Heavy Cleaning. Signage. Barricades (beyond typical) and Traffic Control. Reflective cracking, vegetation sterilization. Flaking, Mold, mildew removal. The scope of work herein will be completed in (1) trip(s). I understand additional trip(s) necessitated by obstructions, lack of preparedness, water, cars or other impediments that would inhibit the service from being completed will result in a rescheduling fee. All vehicles must be removed prior to 8:00 a.m. in the scheduled section to be repaired or seal coated for that day, and to remain closed as per manufacturer's specifications & recommendations, after the pavement markings have been re -striped that section will be opened. THIS IS A UNIT PRICE BID BASED ON PLAN QUANTITIES. IF QUANTITY DISCREPANCIES ARE NOTED, UNIT PRICE IS TO BE USED This proposal has not been reviewed for compliance with the Americans with Disabilities Ace "ADA" or Accessibility Compliance. It is the sole responsibility of the client to conform to ADA or Accessibility Compliance. In the event that this exclusion and the terms of the proposal are in conflict, this exclusion will prevail. The nature of this project creates construction dust. Pavecon is not liable for construction dust on personal property. PROPOSAL & CONTRACT TERMS AND CONDITIONS I =iZ. . 69, 1. PAVECON, Ltd., (PAVECON) will carry workmen's compensation insurance covering its employees and shall provide public liability and property damage insurance. 2. Any changes from the specifications or modifications of the terms of this contract shall be set put in writing and signed by both parties. 3. This proposal expires 30 days from the date hereof but may be accepted at any later date at the sole option of the Company. 4. By accepting this proposal, Owner agrees to indemnify and to hold PAVECON, Ltd. harmless from all claims, including its reasonable attorneys' fee incurred in defending any claim, resulting from damages to any utility line, irrigation line, private electrical, or sub structure not identified or clearly marked. Any damage to clearly marked utility lines, irrigation line, private electrical lines, or sub structures shall be the responsibility of PAVECON, Ltd. 5. Unless a lump sum price is to be paid for the foregoing work and is clearly so stated it is understood and agreed that the quantities referred to above are estimates only and that payment shall be made at the stated unit prices on the actual quantities of work performed by PAVECON as determined upon completion of the work. 6. PAVECON shall not be responsible for any damage to or deterioration of any of our work, whether completed or in process, resulting from any cause or causes beyond our control, but not limited to failure of subgrade, including soil volume changes, or failure of inadequacy of any labor or materials not furnished and installed by us, whether or not such failure or inadequacy was or could have been known at the time our work was undertaken. 7. PAVECON is not responsible for removing vehicles from repair areas. PAVECON will notify you in advance and you must make arrangements to have vehicles removed at your expense. 8. In the event all work under this contract is not completed in one operation, Company shall be paid in full for all items of work completed upon the completion thereof. Any work under this contract for which PAVECON has not received a "work order" calling for completion within one year from the date of this agreement will be subject to renegotiations of prices, or cancellation at PAVECON's option. 9. Terms of Payment - Final and complete payment for all work performed herein shall be made within 30 days of invoice date. Interest at the rate of (18) percent per annum shall be charged you and paid by you on all unpaid balances from the due date to the date of receipt of payment by PAVECON. Reasonable attorney's fees and cost of collection shall be charged you and paid by you, if incurred by PAVECON.