HomeMy WebLinkAboutItem 08 - Audiovisual SystemMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JANUARY 6, 2026
SUBJECT: PURCHASE OF AUDIOVISUAL EQUIPMENT UPGRADES FOR CITY
HALL
RECOMMENDATION: City Council to consider approval for the purchase for audiovisual
upgrades for City Hall from Digital Resources, Inc. for the IT Department.
FUNDING SOURCE: Funds are available in the Special Revenue Fund (PEG Fees) for an
amount not to exceed $155,913.
BACKGROUND: This purchase is intended to replace the audiovisual equipment in both
the City Hall Council Chambers and the Planning and Zoning Conference
Room. The current equipment, which is nearly eight years old, has
reached the end of its useful life and requires replacement. The scope of
this upgrade includes replacing the 18 microphones and monitors on the
Council dais, as well as all AV components housed in the equipment rack
in Information Technology's control room that manages audio and visual
functions during council meetings.
This purchase will be made in accordance with an existing interlocal
agreement with the Region VIII Education Service Center known as The
Interlocal Purchasing System (TIPS) in Texas as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter
791.
Bids were taken by the cooperative, and contracts were awarded to Digital
Resources, Inc. The IT and Purchasing staff reviewed the contract for
departmental specification compliance and pricing and determined that
the contract would provide the best product and pricing for meeting the
needs of the City.
Fees from the Public, Educational, and Governmental (PEG) program will
be used for this expense.
Staff recommends approval.
AP/LW