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HomeMy WebLinkAboutItem 26 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of January, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, : with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:32 p.m. The closed session ended at 7:28 p.m. City Council Meeting January 3, 2017 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087. Relative to Section 551.072, City Manager Bruno Rumbelow requested approval for the acceptance of the McPherson farmhouse, smokehouse, barn and windmill; and associated moving expenses for same; and authorize the City Manager to execute all associated documents. Motion was made to accept the McPherson farmhouse, smokehouse, barn and windmill; and associated moving expenses for same; and authorize the City Manager to execute all associated documents. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Relative to Section 551.072, City Manager Rumbelow requested approval of a lease with Carroll Independent School District for a portion of the former administration building located at the corner of North Kimball Avenue and Dove Road and authorize the City Manager to execute same and all associated documents. Motion was made to approve a lease with Carroll Independent School District for a portion of the former administration building located at the corner of North Kimball Avenue and Dove Road and authorize the City Manager to execute same and all associated documents. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:36 p.m. in the City Council Chambers. Item 2. Invocation. Council Member Sharron Spencer delivered the invocation. 2 City Council Meeting January 3, 2017 Item 3. PostinQ the Colors and Pledge of Allegiance. Sea Scout Ship 1225 posted the colors and led the Pledge of Allegiance. Item 4. Citizen Comments No one spoke during Citizen Comments. NEW BUSINESS Item 5. Consider the award of RFB 443-2017 for golf course bunker renovations for the Grapevine Golf Course to Fleefinrood Services, LLC and take anv necessary action. Golf Director Russell Pulley presented this item and answered questions from Council. Mr. Pulley described the Better Billy Bunker Liner installation process. Motion was made to approve the award of RFB 443-2017 for golf course bunker renovations to Fleetwood Services, LLC. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Consent Aqenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no items requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 6. Consider Resolution No. 2017-001 authorizinq an Interlocal Cooperative Purchasinq Aqreement with the City of Pearland, Texas. Chief Financial Officer Greg Jordan recommended approval of the Interlocal Cooperative Purchasing Agreement that will allow the City of Grapevine and the City of Pearland to purchase various goods and services commonly utilized by both entities. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 3 City Council Meeting January 3, 2017 RESOLUTION NO. 2017-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF PEARLAND, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 7. Consider Resolution No. 2017-002 authorizinq the purchase of portable radios for the Fire Department from Motorola Solutions through an Interlocal Agreement with the Houston-Galveston Area Council (H-GAC). Fire Chief Darrell Brown recommended approval of the purchase of eight portable radios to replace older radios for a total amount not to exceed $40,300. The radios being replaced are at end of life and will be replaced by radios that are compliant with national standards, as mandated. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PORTABLE RADIOS FOR THE FIRE DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Ite_m 8. Consider Resolution No. 2017-003 approvinq the Tarrant Countv contract with Reyes__Group for the 41 st Year Communitv Development Block Grant Street Reconstruction Proiect. Public Works Director Stan Laster recommended approval of the Tarrant County contract with Reyes Group for the reconstruction of the 800 block of East Texas Street (from Ruth Street to Austin Street) including new curb and gutter, asphalt paving, sidewalks on both sides of the road, handicap ramps and driveway approaches. CDBG funding for this project will be $162,880 and the City of Grapevine portion will amount to $269,667.05 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta 4 City Council Meeting January 3, 2017 Nays: None Approved: 7-0 RESOLUTION NO. 2017-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE 41ST YEAR CDBG PROJECT CONTRACTOR AND CONTRACT PRICE AND PROVIDING AN EFFECTIVE DATE Item 9. Consider the minutes of the December 20, 2016 Reqular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:56 p.m. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of January, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary 5 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 9th day of January 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Tara Brooks City Secretary Greg Jordan Chief Financial Officer CALL TO ORDER Mayor Tate called the workshop to order at 6:05 p.m. Item 1. Citv Council to conduct a workshop relative to the Proposed Fiscal Year 2017 Capital Improvement Proiects Budget. City Manager Bruno Rumbelow introduced the Capital Improvement Projects Budget process. Chief Financial Officer Greg Jordan introduced the proposed fiscal year 2017 Capital Improvement Projects Budget. Council discussed the Capital Improvements Budget. Chief of Police Eddie Salame answered questions about the Animal Shelter renovation. Council requested a Workshop to discuss the needs assessment. Public Works Director Stan Laster answered questions regarding the street rehabilitation projects. Council requested a Public Hearing on the Heritage Drive project after a traffic study is conducted, and a Workshop on all of the street projects with more detail to include traffic counts, pictures, and other data. City Council January 9, 2017 Parks and Recreation Director Kevin Mitchell, Library Director Janis Roberson, Public Works Director Laster, and City Manager Rumbelow answered questions about the Quality of Life projects. Council discussed moving some of the future projects including the destination entry features, field lights and turF at Meadowmere Soccer Complex, Council Chambers audio visual system, and Horseshoe Trail restrooms to the Quality of Life plan. Public Works Director Laster and City Manager Rumbelow answered questions regarding the Utility and Storm Drainage projects. Chief Financial Officer Jordan, City Manager Rumbelow, Convention and Visitor's Bureau Executive Director P.W. McCallum, and Public Works Director Laster answered Council's questions about the proposed CO's and Cash projects. There was no formal action taken by the City Council. ADJOURNMENT Motion was made to adjourn the meeting at 7:37 p.m. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of January, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary 2