HomeMy WebLinkAboutItem 11 - Utility Bill Services MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 3, 2026
SUBJECT: RENEWAL OF AN ANNUAL CONTRACT FOR UTILITY BILL PRINTING,
MAILING & OFFSET PRINTING SERVICES
RECOMMENDATION: City Council to consider the approval for an annual contract for utility bill
printing, mailing, and offset printing services with DataProse, Inc. for the
Fiscal Services Department.
FUNDING SOURCE: Funds are available in the Utility Enterprise fund for an annual estimated
amount of$110,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for printing
and mailing for the City's customer monthly utility bills.
Purchases will be made as required and in accordance with an interlocal
agreement with City of Plano, Texas as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter
791.
Bids were taken by the City of Plano, Texas RFP 2021-0440-AC, and a
contract was awarded to DataProse, Inc on January 24, 2022. The
Purchasing and Utility Billing staff reviewed the contract for specification
compliance and determined that this contract would provide the best
product, service and pricing for meeting the needs of the City. The
contract was for an initial one-year period with 9 one-year renewal
options. This will be the 4th renewal option available.
Staff recommends approval.
RC/TM