HomeMy WebLinkAboutItem 15 - Valve and Hydrant MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 17, 2026
SUBJECT: ANNUAL CONTRACT FOR VALVE AND HYDRANT MAINTENANCE
RECOMMENDATION: City Council to consider approval of an annual contract for valve and
hydrant maintenance from Hydromax USA for the Public Works
Department.
FUNDING SOURCE: Upon approval of the attached ordinance, funds will be available in the
Utility Enterprise Fund in the estimated amount of $650,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for various
evaluation, maintenance, repairs, and rebuild services as needed for
valves and fire hydrants in the City.
In the last year, two specific main breaks became difficult and expensive
to repair due to non-functioning valves in our system. The City has nearly
9,000 valves and more than 2,800 hydrants. This contract includes the
assessment of valves within the City that range in size from 2" to 30".
Valves may be raised or realigned as the need is discovered in the field.
This contract will allow for the continued inspection and maintenance of
up to another 700 fire hydrants. This spring, staff will bring another
contractor before the City Council to begin making necessary repairs or
replacements, allowing staff to make timely repairs to our system as leaks
or breaks occur.
This purchase will be made in accordance with an existing interlocal
agreement with the Region VIII Education Service Center known as The
Interlocal Purchasing System (TIPS) in Texas as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter
791.
Bids were taken by the cooperative and contracts were awarded to
Hydromax USA. The Public Works and Purchasing staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would provide the best product and pricing
for meeting the needs of the City.
Staff recommends approval.
WM/LG
ORDINANCE NO. 2026-012
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $650,000 IN THE UTILITY ENTERPRISE FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to fund an annual
contract for valve and fire hydrant maintenance; and
WHEREAS, funding is available in the Utility Enterprise Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an estimated amount of
$650,000 be appropriated from the Utility Enterprise Fund to fund an annual contract for
valve and fire hydrant maintenance.
Section 3. That a copy of the revised FY 2025-2026 annual budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase shall
be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of February 2026.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2026-012 2