HomeMy WebLinkAboutItem 22 - Project Management Software MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 3, 2026
SUBJECT: PROJECT MANAGEMENT SOFTWARE ANNUAL RENEWAL
RECOMMENDATION: City Council to consider approval of the annual renewal of the project
management software license fee from SystemMates, Inc for the Public
Works Department.
FUNDING SOURCE: Funds are available in Utility Enterprise Fund in the amount of$49,559.
BACKGROUND: Council approved the purchase of project management software from
SystemMates (ProjectMates) on January 21, 2020. This software requires
the payment of an annual license renewal fee of$49,559.
ProjectMates is a cloud-based software that provides project management
tracking for construction projects. ProjectMates provides a central location
for project document management, communication, budget tracking, and
status reports on Public Works' construction projects. The software
provides for communication with outside vendors and City staff by
providing a central location that vendors and City staff can view and edit
documents, engineering plan sets, budget information, and communicate
with those assigned to a project.
Forty licenses are included for use by Public Works and other
departments with capital projects, as needed.
Staff recommends approval.