HomeMy WebLinkAboutItem 24 - Water Meters and Manhole Monitoring MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 3, 2026
SUBJECT: ANNUAL CONTRACT FOR WATER METERS, SEWER MONITORING,
AND ASSOCIATED EQUIPMENT
RECOMMENDATION: City Council to consider renewal of the sole source agreement for the
purchase and installation of water meters and associated equipment and
manhole monitoring equipment from HydroPro Solutions, LLC, and an
ordinance appropriating funds.
FUNDING SOURCE: Upon approval of the attached ordinance, funds will be available in the
Utility Enterprise Fund in the estimated amount of$800,000.
BACKGROUND: This item provides for the renewal of a sole source agreement with
HydroPro Solutions, LLC for the purchase and as-needed installation of
water meters from 5/8" (residential meters) up to 8" (industrial users). The
HyrdoPro installation will also include a lead and copper inventory as the
meters are replaced, as required by the Environmental Protection Agency
(EPA) through the Texas Commission on Environmental Quality (TCEQ).
In addition, staff uses this contract to install gas monitoring meters in the
sewer system to track generation of corrosive gases in the system.
City Council approved the contract with HydroPro on November 17, 2020,
and renewed the contract on September 19, 2023, March 19, 2024, and
March 18, 2025. This is the first of two renewals. To date, 10,300 meters
have been replaced with the newer meters.
The purchase of water meters, sewer monitoring, and required
communication hardware will be made as a sole source purchase from
HydroPro Solutions, LLC in accordance with Local Government Code
Chapter 252, Subchapter B, §252.022. General Exemptions (a)(7)(A).
Staff recommends approval.
ORDINANCE NO. 2026-016
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS,AUTHORIZING THE APPROPRIATION
OF $800,000 IN THE UTILITY ENTERPRISE FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to fund an annual
contract for the purchase of water meters, sewer monitoring and associated equipment;
and
WHEREAS, funding is available in the Utility Enterprise Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an estimated amount of
$800,000 be appropriated from the Utility Enterprise Fund for the purchase of water meters,
sewer monitoring and associated equipment.
Section 3. That a copy of the revised FY 2025-2026 annual budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase shall
be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of March 2026.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2026-016 2