HomeMy WebLinkAboutItem 21 - Fuels, Oils and LubricantsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 17, 2026
SUBJECT: ANNUAL CONTRACTS FOR VARIOUS FUELS, OILS, AND
LUBRICANTS
RECOMMENDATION: City Council to consider approval for the renewal of annual contracts for
various fuels, oils, and lubricants with Senergy Petroleum and Offen
Petroleum for the Public Works Fleet Services Department.
FUNDING SOURCE: Funds are available in the General Fund and Lake Enterprise Fund (Golf)
for an annual estimated amount of $800,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for various
fuels, consumable lubricants, and chemicals to be ordered on an as -
needed basis. These are secondary contracts for fuels to maintain
deliveries without interruption. The Public Works Department and
Purchasing reviewed the contracts for specification compliance and
pricing and determined that the contracts would provide the best service
and pricing for meeting the needs of the City.
Purchases will be made in accordance with an existing Interlocal
Cooperative Agreement with Tarrant County, Texas, as allowed by Texas
Local Government Code, Section 271 and Texas Government Code,
Section 791.
Tarrant County, Texas, solicited bids on 2023-070, annual contract for
Fuel. Based on evaluations by the Tarrant County, Texas, Transportation
Services Department, Maintenance Precincts and Purchasing, Senergy
Petroleum and Offen Petroleum were awarded contracts. The contracts
were for an initial one-year period with three one-year renewal options. If
approved, this will be the third and final renewal option available for both
contracts.
Staff recommends approval.
RB/TM