HomeMy WebLinkAboutItem 08 - Historic Commercial Facade ProgramMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 17, 2026
SUBJECT: CONSIDERATION OF HISTORIC GRAPEVINE COMMERCIAL FACADE
PROGRAM
RECOMMENDATION: City Council consider approval of the Historic Grapevine Commercial
Facade Program and take any necessary action.
FUNDING SOURCE: Program is funded by Economic Development funds in an amount not to
exceed $100,000.00.
BACKGROUND: Economic Development and the Convention and Visitors Bureau worked
together to create the Historic Grapevine Commercial Facade Program.
This program allows for grants up to $10,000 for construction projects
conducted by businesses within the Grapevine Historic Township. These
funds are for labor and/or materials, subject to approval by the Grant
Board, and are reimbursed at the completion of the project. The aim of
this project is to support local businesses, maintain the authentically
historic look of Main Street, and incentivize projects that otherwise would
not have occurred.
After receiving City Council input at the February 3, 2026 Council meeting,
the following changes were made to the proposed program.
-The prior proposal just covered materials- the amended proposal covers
labor and materials, but does not change the total cap (per project) of
$10,000.
-Application must be approved by the building owner before submittal.
-City is now stated explicitly as a party to the agreement.
-Program guidelines gives specific examples of desired projects such as
facade signs, doors, windows and lighting.
-The revision clarifies that the project fixtures must be permanent.
Staff recommends approval.
DRAFT Exhibit A
Puroose of the Grant Funds
The goals of the Historic Grapevine Commercial Fagade Program are to preserve the cultural
heritage of the City of Grapevine through the preservation, restoration, rehabilitation and/or
reconstruction of business buildings in the Grapevine Historic Township. This grant is for material
and labor. Design services for fagade reconstruction and restoration may also be eligible
Application Process
Applicants must complete a grant application form and meet with Historic Preservation Staff to
discuss the proposed work.
Recommendations for grants will be presented to the Historic Main Street Fagade Grant Board for
approval.
General Criteria
1. Grant funding is available for the purchase of materials by:
■ Property Owners and Tenants: $10,000 max. on a reimbursement basis
Note: If an applicant wishes to apply for a waiver to the reimbursement requirement, it
will be considered and approved only by the Historic Grapevine Commercial Fagade Program
Board.
2. The Director of the Convention and Visitors Bureau may increase the above stated amount
in cases where existing conditions of the building require additional assistance or where the
proposed work exceeds the goals and objectives of this grant program. The increase must
receive final approval from the Board prior to becoming effective.
3. After grant award, any increase or decrease in building material expenses, including cost
increases, change orders and overruns shall be determined and assumed by the Owner.
4. Grants are limited to exterior preservation, restoration, rehabilitation and/or reconstruction
of business buildings within the Grapevine Historic Township or Landmarked commercial
properties within the City of Grapevine. Historic Landmark designation by the Grapevine
Historic Preservation Commission is highly recommended. The business building must be
located within the boundaries of the original township (refer to attached map) or designated
a Historic Landmark Subdistrict on the city's official zoning maps. All proposed work must
comply with the Secretary of the Interior's Standards for the Rehabilitation of Historic
Est. March 2026
DRAFT Exhibit A
Properties --see attached Exhibit B.
5. Grant funding is NOT available for purchase or rental of tools, machinery, equipment or
Owner's time spent on work. This grant is for materials and labor.
6. Each application will be evaluated on its merits as a viable project and on how it relates to
the Historic Grapevine Commercial Fagade Program goals. Applicants must describe the
project and include drawings, specifications, photographs (historic, where available),
budgets and schedule. Priority is given to work that restores or repairs historic building
elements. Items include: doors, windows, exterior lighting, signs, repointing of brick, etc.
7. Owner agrees to sign a Building Owner/Tenant Agreement (see attached Exhibit D), which
contains a reimbursement requirement in the event of sale or change in use of the
property. If initiated by the tenant, building owner must provide written permission for
proposed work.
8. It is strongly recommended but not required that the owner agrees to designate their
property with "H" overlay zoning designation through a Historic Landmark Subdistrict (see
attached application Exhibit F) in accordance with the City of Grapevine's Comprehensive
Zoning Ordinance, Section 39. A Historic Landmark property will be subject to Design
Guidelines (see attached guidelines Exhibit G) for future exterior modifications.
9. The Applicant shall comply with all zoning and permitting requirements of the City of
Grapevine Code of Ordinances and the Comprehensive Zoning Ordinance.
Funds
Grant funds must be used within 12 months from the date of the Building Owner/Tenant
Agreement, or the grant becomes void.
2. Grant funding is handled on a reimbursement basis. Funds will only be disbursed when
receipts of completed work are submitted for reimbursement and approved by the
Township Restoration Coordinator.
The Historic Grapevine Commercial Fagade Program reserves the right to observe and
monitor the project prior to payment and/or to make payment directly to a Contractor.
3. One hundred percent (100%) payment of the grant will be disbursed only when:
• there is evidence that the project is completed, such as receipts for work completed
(including copies of paid receipts) are received and approved by the Township
Coordinator; and
• the work passes inspection by the City of Grapevine Building Inspections
Department (where required); and
■ after the property owner has submitted the Historic Landmark Subdistrict application
form (if desired); and
• after non -conforming work is modified where required by the Grapevine Historic
Preservation Commission and/or the City of Grapevine Building Inspections
Department (for achieving final inspection).
Est. March 2026
DRAFT Exhibit A
4. Payment may be withheld if the work fails to meet the Secretary ofthe lnterior7Stanoards
for the Rehabilitation of Historic Propel -ties.
5. The City of Grapevine is obligated, by the Internal Revenue Service, to request a W-9 Form
and to file a Form 1099 for all funds to grant recipients. Please contact your tax consultant
to determine if any additional tax liability may be incurred as a result of funds received from
the Historic Grapevine Commercial Fagade Program.
Reoavment
Grant recipients (Owner or Tenant) must repay all of the funds if any of the following
circumstances occurs within one (1) year of completion of the project:
■ The building is not maintained to City of Grapevine Building Code.
• Property changes from business use to another use.
■ Owner performs or arranges for other work (not under this Agreement) materially
detracting from the historic character or fabric of the exterior of the building without
obtaining approval.
■ Property is sold or conveyed to another.
Reauired Submittals
1. A completed Historic Grapevine Commercial Fagade Program application with necessary
signatures and budget where required on the application.
2. A completed Historic Landmark Subdistrict Application form (if desired), with necessary
signatures, notarized where required. A Notary Public is available, at no charge, at City Hall
and the Convention & Visitors Bureau.
3. Proof of ownership, copy of deed. If application is submitted by someone other than
Owner, please submit documentation establishing permission to work on property.
4. Proof of insurance, casualty, fire and federal flood insurance, if applicable.
5. Plans and specifications (if available or needed) of proposed work.
6. Historic documentation. Historic photographs (if available) or other documentation (i.e.
drawings, sketches). Identify approximate date of documentation.
Miscellaneous
The Historic Grapevine Commercial Fagade Program begins on October 1 and ends on September
30 of each year. Applicants may reapply for funding for a project in a subsequent year if funds
were unavailable during the current grant year.
Those who have projects published agree to acknowledge the support of the City of Grapevine and
the Historic Grapevine Commercial Fagade Program. It is also understood that the Historic
Grapevine Commercial Fagade Program may seek public recognition for its contribution to any grant
funded project.
Applications are available from David Klempin, Historic Grapevine Commercial Fagade Program,
636 South Main Street, Grapevine, Texas 76051. TELEPHONE: 817-410-3197. Email:
dklemain(cbaraDevi netexas.aov . All materials submitted become the property of the City.
Est. March 2026
DRAFT Exhibit B
REHABILITATION IS DEFINED as the act or,process of making, possible a compatible use
for a ,property through repair, alterations and additions while ,preserving those ,portions or
features which convey its historical, cultural or architectural values
1. A property will be used as it was historically or be given a new use that requires minimal
change to its distinctive materials, features, spaces and spatial relationships.
2. The historic character of a property will be retained and preserved. The removal of
distinctive materials or alteration of features, spaces and spatial relationships that
characterize a property will be avoided.
3. Each property will be recognized as a physical record of its time, place and use.
Changes that create a false sense of historical development, such as adding conjectural
features or elements from other historic properties, will not be undertaken.
4. Changes to a property that have acquired historic significance in their own right will be
retained and preserved.
5. Distinctive materials, features, finishes and construction techniques or examples of
craftsmanship that characterize a property will be preserved.
6. Deteriorated historic features will be repaired rather than replaced. Where the severity
of deterioration requires replacement of a distinctive feature, the new feature will match
the old in design, color, texture and where possible, materials. Replacement of missing
features will be substantiated by documentary and physical evidence.
7. Chemical or physical treatments, if appropriate, will be undertaken using the gentlest
means possible. Treatments that cause damage to historic materials will not be used.
8. Archeological resources will be protected and preserved in place. If such resources
must be disturbed, mitigation measures will be undertaken.
9. New additions, exterior alterations or related new construction will not destroy historic
materials, features and spatial relationships that characterize the property. The new
work will be differentiated from the old and will be compatible with the historic
materials, features, size, scale and proportion and massing to protect the integrity of the
property and its environment.
10. New additions and adjacent or related new construction will be undertaken in such
manner that, if removed in the future, the essential form and integrity of the historic
property and its environment would be unimpaired.
October 2025
DRAFT Exhibit C
Applicant:
Owner of Property (if different from above):
Owner Address:
Owner Telephone(s):
Historic Building Name (if known):
Address:
Date building was built (if known):
Please check, if located in one of the below:
Date:
National Register Historic District Other
M
M
Brief Description of the Project: Applicant must summarize the proposed project in this
space. (If desired, applicant may also attach an additional sheet more fully explaining
the reason for the grant request or if available, drawings indicating the scope of work).
Description of Project Expenses
TOTAL
Est. October 2025
DRAFT Exhibit C
Anticipated Project Start Date:
Anticipated Project Completion Date:
Is this a phase of a larger project(s)? Please explain:
Have you entered into any contracts relative to this project? Please list:
Is your property mortgaged? Yes No
If yes, provide information on mortgage holder.
Do liens exist on the property? Yes No
If yes, describe the liens and amounts.
Please provide information regarding your current tenant at the property.
Phone: Fax:
Return this application to: Historic Grapevine Commercial Fagade Program
Attn: David Klempin, Historic Preservation Officer
636 South Main Street
Grapevine, Texas 76051
I certify that all information contained in this application and all information furnished in
support of this application is given for the purpose of obtaining financial assistance in
the form of a grant and is true and complete to the best of my knowledge and belief.
Owner or Tenant Signature
Date
Est. October 2025
DRAFT Exhibit D
Whereas this Preservation Agreement (Agreement) is entered into between the Historic
Grapevine Commercial Facade Program and (Owner or Tenant); and
Whereas the Owner or Tenant will use funds made available through the Historic Grapevine
Commercial Facade Program (Program) to purchase materials for exterior preservation,
restoration, rehabilitation and/or reconstruction (Work) of the historic business
building, which is owned by the Owner or Tenant or leased by the Tenant; and
Whereas the purpose of this agreement is to set forth the responsibilities of the Historic
Grapevine Commercial Facade Program and the Owner or Tenant in the payment, construction
and reporting of the Work; and
Whereas the Owner or Tenant has made application under the Program for financial assistance
for Work to the business building, which is located at
an officially designated landmark or property eligible for designation as a Historic
Landmark Subdistrict in the City of Grapevine (if agreed to do so); and
Whereas such application was recommended for $ by the Historic Grapevine
Commercial Facade Program Advisory Board on , 20_ and
Whereas the Owner or Tenant will commence work on or about , 20_ now
therefore,
Be it agreed by the Township and the Owner or Tenant as follows:
Term
The term of this Agreement shall commence on the latest date of execution shown hereon and
shall terminate one (1) year following the date of completion of the Work.
Amount and Scope
The Historic Grapevine Commercial Facade Program shall pay to the Owner or Tenant who
applies up to $10,000 for the Work which shall consist of:
Any increase or decrease in the construction costs, including cost increases, change orders, and
overruns shall be determined and assumed by the Owner or Tenant. Payment to the Owner or
Tenant shall be made as follows:
• after the Work is completed (copies of paid receipts are received), and
Est. October 2025
DRAFT Exhibit D
after the Work passes final inspection by the City of Grapevine Buildings Inspections
Department (where required), and
after the property Owner has submitted the Historic Landmark Subdistrict application form
(if agreed to do so), and
after non -conforming work (if any) is corrected where required by the Township and/or the
City of Grapevine Building Inspections Department (for achieving final inspection).
Maintenance of Zoninq
The Owner agrees to consider initiating and designating their property a City of Grapevine
Historic Landmark Subdistrict in accordance with Section 39 of the City of Grapevine
Comprehensive Zoning Ordinance. If the building is already a Historic Landmark, the Owner
shall maintain the Historic Landmark status of the business building.
Reoavment
The Grant Recipient (Owner or Tenant) shall promptly repay all amounts paid by the Historic
Grapevine Commercial Facade Program in the event that during the term of this agreement:
1. The business building is not maintained to City of Grapevine Building Code.
2. Historic Landmark designation is removed if already placed on the building.
3. Property changes to another use.
4. Property is sold or conveyed to another Owner or Tenant.
5. Owner or Tenant performs or arranges for other work (not under this Agreement)
materially detracting from the historic character or fabric of the exterior of the
building.
Insurance, Liabilitv and Indemnification
The Owner or Tenant is prohibited from expending funds made available through the Program
to purchase any insurance regarding the Work under this Agreement. The Owner or Tenant
shall carry casualty, fire and federal flood insurance (if applicable) at a level acceptable to the
Historic Grapevine Commercial Facade Program and shall provide proof of same to the Historic
Grapevine Commercial Facade Program upon request.
The Owner or Tenant acknowledges that he/she has read the guidelines for the grant program
included with the application and agree to all of the terms and conditions contained in the
guidelines and further agrees that any contractors hired for this project will hold contractors'
licenses for the City of Grapevine.
The Owner or Tenant acknowledges that the Historic Grapevine Commercial Facade Program is
merely granting funds in connection with the work or project, and that neither the Historic
Grapevine Commercial Facade Program, the Grapevine Historic Preservation Commission or the
City of Grapevine is or will be responsible for satisfactory performance of the work, or payment
for the same beyond the grant by the Historic Grapevine Commercial Facade Program. The
Owner or Tenant also acknowledges that he/she is solely responsible for selecting any
contractors hired in connection with the project and in requiring satisfactory performance by
such contractor.
The Owner or Tenant agrees to indemnify and hold harmless the Historic Grapevine
Commercial Facade Program, the Historic Preservation Commission and the City of Grapevine,
Est. October 2025
DRAFT Exhibit D
its agents, servants, employees, and officers against losses, costs, damages, expenses and
liabilities of any nature directly or indirectly resulting from or arising out of or relating to the
Historic Grapevine Commercial Facade Program acceptance, consideration, approval or
disapproval of this agreement and the issuance or non -issuance of a grant, or any work
performed in connection with this Agreement.
Notice
The Owner shall provide the Historic Grapevine Commercial Facade Program with at least two
(2) weeks notice of any intended transfer of title, any encumbrance on title or pending legal
action which may result in foreclosure of property. Notice or correspondence shall be sent to:
Historic Grapevine Commercial Facade Program
636 South Main Street
Grapevine, Texas 76051
Acknowledaement
The Owner or Tenant shall, at Historic Grapevine Commercial Facade Program's expense, allow
for installation of a durable sign visible to the passing public that identifies the building and
acknowledges that assistance has been provided through the Historic Grapevine Commercial
Facade Program and City of Grapevine.
Assianment
The terms of this agreement shall be binding on the Owner or Tenant's successors and assigns
and shall run with the property for the term of the agreement.
Executed this day of , 20_.
Property Owner
Tenant (Where Applicable)
Approved as to Form:
Bruno Rumbelow, President City Attorney
Historic Grapevine Commercial Facade Program
Est. October 2025
DRAFT Exhibit D
THE STATE OF
COUNTY OF
BEFORE ME ON THIS DAY PERSONALLY APPEARED
KNOWN TO ME (OR PROVED TO ME ON THE OATH OF
CARD OR OTHER DOCUMENT) TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE
FOREGOING INSTRUMENTAND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME FORTHE
PURPOSES AND CONSIDERATION THEREIN EXPRESSED.
(SEAL) GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS DAY OF
THE STATE OF
COUNTY OF
BEFORE ME
NOTARY IN AND FOR STATE OF TEXAS
DATE OF LICENSE EXPIRATION
ON THIS DAY PERSONALLY APPEARED
KNOWN TO ME (OR PROVED TO ME ON THE OATH OF
CARD OR OTHER DOCUMENT) TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE
FOREGOING INSTRUMENTAND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME FORTHE
PURPOSES AND CONSIDERATION THEREIN EXPRESSED.
(SEAL) GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS DAY OF
m
NOTARY IN AND FOR STATE OF TEXAS
DATE OF LICENSE EXPIRATION
Est. October 2025
Exhibit E
Form Request for Taxpayer Give Form to the
(Rev. October2018) Identification Number and Certification requester. Do not
Department of the Treasury send to the IRS.
Internal Revenue Service ► Go to wwwJrs.gov/FormW9 for instructions and the latest information.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank
2 Business name/disregarded entity name, if different from above
(yj
a)
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
4 Exemptions (codes apply only to
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following seven boxes.
certain entities, not individuals; see
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instructions on page 3):
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❑ Individual/sole proprietor or El C Corporation El S Corporation El Partnership El Trust/estate
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single -member LLC
Exempt payee code (if any)
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❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ►
`O r
Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check
Exemption from FATCA reporting
;
S
LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is
code ( if any)
d
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that
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is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Q.
❑ Other (see instructions) ►
(Applies to accounts maintained outside the U.S.)
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5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional)
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a)
6 City, state, and ZIP code
7 List account number(s) here (optional)
JUM Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding. For individuals, this is generally your social security number (SSN). However, for a _ m
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For ow ther
entities, it is your employer identification number (EIN). If you do not have a number, see Hoto get a
TIN, later. or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Employer identification number
Number To Give the Requester for guidelines on whose number to enter.
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide yourcorrect TIN. See the instructions for Part 11, later.
Sign Signature of
Here U.S. person ►
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
Date
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
Form W-9 (Rev. 10-2018)
Page 2
By signing the filled -out form, you:
1. Certify that the TIN you are giving is correct (or you are waiting for a
number to be issued),
2. Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S. exempt
payee. If applicable, you are also certifying that as a U.S. person, your
allocable share of any partnership income from a U.S. trade or business
is not subject to the withholding tax on foreign partners' share of
effectively connected income, and
4. Certify that FATCA code(s) entered on this form (if any) indicating
that you are exempt from the FATCA reporting, is correct. See What is
FATCA reporting, later, for further information.
Note: If you are a U.S. person and a requester gives you a form other
than Form W-9 to request your TIN, you must use the requester's form if
it is substantially similar to this Form W-9.
Definition of a U.S. person. For federal tax purposes, you are
considered a U.S. person if you are:
• An individual who is a U.S. citizen or U.S. resident alien;
• A partnership, corporation, company, or association created or
organized in the United States or under the laws of the United States;
• An estate (other than a foreign estate); or
• A domestic trust (as defined in Regulations section 301.7701-7).
Special rules for partnerships. Partnerships that conduct a trade or
business in the United States are generally required to pay a withholding
tax under section 1446 on any foreign partners' share of effectively
connected taxable income from such business. Further, in certain cases
where a Form W-9 has not been received, the rules under section 1446
require a partnership to presume that a partner is a foreign person, and
pay the section 1446 withholding tax. Therefore, if you are a U.S. person
that is a partner in a partnership conducting a trade or business in the
United States, provide Form W-9 to the partnership to establish your
U.S. status and avoid section 1446 withholding on your share of
partnership income.
In the cases below, the following person must give Form W-9 to the
partnership for purposes of establishing its U.S. status and avoiding
withholding on its allocable share of net income from the partnership
conducting a trade or business in the United States.
• In the case of a disregarded entity with a U.S. owner, the U.S. owner
of the disregarded entity and not the entity;
• In the case of a grantor trust with a U.S. grantor or other U.S. owner,
generally, the U.S. grantor or other U.S. owner of the grantor trust and
not the trust; and
• In the case of a U.S. trust (other than a grantor trust), the U.S. trust
(other than a grantor trust) and not the beneficiaries of the trust.
Foreign person. If you are a foreign person or the U.S. branch of a
foreign bank that has elected to be treated as a U.S. person, do not use
Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see
Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign
Entities).
Nonresident alien who becomes a resident alien. Generally, only a
nonresident alien individual may use the terms of a tax treaty to reduce
or eliminate U.S. tax on certain types of income. However, most tax
treaties contain a provision known as a "saving clause." Exceptions
specified in the saving clause may permit an exemption from tax to
continue for certain types of income even after the payee has otherwise
become a U.S. resident alien for tax purposes.
If you are a U.S. resident alien who is relying on an exception
contained in the saving clause of a tax treaty to claim an exemption
from U.S. tax on certain types of income, you must attach a statement
to Form W-9 that specifies the following five items.
1. The treaty country. Generally, this must be the same treaty under
which you claimed exemption from tax as a nonresident alien.
2. The treaty article addressing the income.
3. The article number (or location) in the tax treaty that contains the
saving clause and its exceptions.
4. The type and amount of income that qualifies for the exemption
from tax.
5. Sufficient facts to justify the exemption from tax under the terms of
the treaty article.
Example. Article 20 of the U.S.-China income tax treaty allows an
exemption from tax for scholarship income received by a Chinese
student temporarily present in the United States. Under U.S. law, this
student will become a resident alien for tax purposes if his or her stay in
the United States exceeds 5 calendar years. However, paragraph 2 of
the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows
the provisions of Article 20 to continue to apply even after the Chinese
student becomes a resident alien of the United States. A Chinese
student who qualifies for this exception (under paragraph 2 of the first
protocol) and is relying on this exception to claim an exemption from tax
on his or her scholarship or fellowship income would attach to Form
W-9 a statement that includes the information described above to
support that exemption.
If you are a nonresident alien or a foreign entity, give the requester the
appropriate completed Form W-8 or Form 8233.
Backup Withholding
What is backup withholding? Persons making certain payments to you
must under certain conditions withhold and pay to the IRS 24% of such
payments. This is called "backup withholding." Payments that may be
subject to backup withholding include interest, tax-exempt interest,
dividends, broker and barter exchange transactions, rents, royalties,
nonemployee pay, payments made in settlement of payment card and
third party network transactions, and certain payments from fishing boat
operators. Real estate transactions are not subject to backup
withholding.
You will not be subject to backup withholding on payments you
receive if you give the requester your correct TIN, make the proper
certifications, and report all your taxable interest and dividends on your
tax return.
Payments you receive will be subject to backup withholding if:
1. You do not furnish your TIN to the requester,
2. You do not certify your TIN when required (see the instructions for
Part II for details),
3. The I IRS tells the requester that you furnished an incorrect TIN,
4. The IRS tells you that you are subject to backup withholding
because you did not report all your interest and dividends on your tax
return (for reportable interest and dividends only), or
5. You do not certify to the requester that you are not subject to
backup withholding under 4 above (for reportable interest and dividend
accounts opened after 1983 only).
Certain payees and payments are exempt from backup withholding.
See Exempt payee code, later, and the separate Instructions for the
Requester of Form W-9 for more information.
Also see Special rules for partnerships, earlier.
What is FATCA Reporting?
The Foreign Account Tax Compliance Act (FATCA) requires a
participating foreign financial institution to report all United States
account holders that are specified United States persons. Certain
payees are exempt from FATCA reporting. See Exemption from FATCA
reporting code, later, and the Instructions for the Requester of Form
W-9 for more information.
Updating Your Information
You must provide updated information to any person to whom you
claimed to be an exempt payee if you are no longer an exempt payee
and anticipate receiving reportable payments in the future from this
person. For example, you may need to provide updated information if
you are a C corporation that elects to be an S corporation, or if you no
longer are tax exempt. In addition, you must furnish a new Form W-9 if
the name or TIN changes for the account; for example, if the grantor of a
grantor trust dies.
Penalties
Failure to furnish TIN. If you fail to furnish your correct TIN to a
requester, you are subject to a penalty of $50 for each such failure
unless your failure is due to reasonable cause and not to willful neglect.
Civil penalty for false information with respect to withholding. If you
make a false statement with no reasonable basis that results in no
backup withholding, you are subject to a $500 penalty.
Form W-9 (Rev. 10-2018)
Page 3
Criminal penalty for falsifying information. Willfully falsifying
certifications or affirmations may subject you to criminal penalties
including fines and/or imprisonment.
Misuse of TINS. If the requester discloses or uses TINS in violation of
federal law, the requester may be subject to civil and criminal penalties
Specific Instructions
Line 1
You must enter one of the following on this line; do not leave this line
blank. The name should match the name on your tax return.
If this Form W-9 is for a joint account (other than an account
maintained by a foreign financial institution (FFI)), list first, and then
circle, the name of the person or entity whose number you entered in
Part I of Form W-9. If you are providing Form W-9 to an FFI to document
a joint account, each holder of the account that is a U.S. person must
provide a Form W-9.
a. Individual. Generally, enter the name shown on your tax return. If
you have changed your last name without informing the Social Security
Administration (SSA) of the name change, enter your first name, the last
name as shown on your social security card, and your new last name.
Note: ITIN applicant: Enter your individual name as it was entered on
your Form W-7 application, line la. This should also be the same as the
name you entered on the Form 1040/1040A/1040EZ you filed with your
application.
b. Sole proprietor or single -member LLC. Enter your individual
name as shown on your 1040/1040A/1040EZ on line 1. You may enter
your business, trade, or "doing business as" (DBA) name on line 2.
c. Partnership, LLC that is not a single -member LLC, C
corporation, or S corporation. Enter the entity's name as shown on the
entity's tax return on line 1 and any business, trade, or DBA name on
line 2.
d. Other entities. Enter your name as shown on required U.S. federal
tax documents on line 1. This name should match the name shown on the
charter or other legal document creating the entity. You may enter any
business, trade, or DBA name on line 2.
e. Disregarded entity. For U.S. federal tax purposes, an entity that is
disregarded as an entity separate from its owner is treated as a
"disregarded entity." See Regulations section 301.7701-2(c)(2)(iii). Enter
the owner's name on line 1. The name of the entity entered on line 1
should never be a disregarded entity. The name on line 1 should be the
name shown on the income tax return on which the income should be
reported. For example, if a foreign LLC that is treated as a disregarded
entity for U.S. federal tax purposes has a single owner that is a U.S.
person, the U.S. owner's name is required to be provided on line 1. If
the direct owner of the entity is also a disregarded entity, enter the first
owner that is not disregarded for federal tax purposes. Enter the
disregarded entity's name on line 2, "Business name/disregarded entity
name." If the owner of the disregarded entity is a foreign person, the
owner must complete an appropriate Form W-8 instead of a Form W-9.
This is the case even if the foreign person has a U.S. TIN.
Line 2
If you have a business name, trade name, DBA name, or disregarded
entity name, you may enter it on line 2.
Line 3
Check the appropriate box on line 3 for the U.S. federal tax
classification of the person whose name is entered on line 1. Check only
one box on line 3.
IF the entity/person on line 1 is
THEN check the box for ...
a(n)..
• Corporation
Corporation
• Individual
Individual/sole proprietor or single-
- Sole proprietorship, or
member LLC
• Single -member limited liability
company (LLC) owned by an
individual and disregarded for U.S.
federal tax purposes.
• LLC treated as a partnership for
Limited liability company and enter
U.S. federal tax purposes,
the appropriate tax classification.
• LLC that has filed Form 8832 or
(P= Partnership; C= C corporation;
2553 to be taxed as a corporation,
or S= S corporation)
or
• LLC that is disregarded as an
entity separate from its owner but
the owner is another LLC that is
not disregarded for U.S. federal tax
purposes.
• Partnership Partnership
• Trust/estate Trust/estate
Line 4, Exemptions
If you are exempt from backup withholding and/or FATCA reporting,
enter in the appropriate space on line 4 any code(s) that may apply to
you.
Exempt payee code.
• Generally, individuals (including sole proprietors) are not exempt from
backup withholding.
• Except as provided below, corporations are exempt from backup
withholding for certain payments, including interest and dividends.
• Corporations are not exempt from backup withholding for payments
made in settlement of payment card or third party network transactions.
• Corporations are not exempt from backup withholding with respect to
attorneys' fees or gross proceeds paid to attorneys, and corporations
that provide medical or health care services are not exempt with respect
to payments reportable on Form 1099-MISC.
The following codes identify payees that are exempt from backup
withholding. Enter the appropriate code in the space in line 4.
1—An organization exempt from tax under section 501(a), any IRA, or
a custodial account under section 403(b)(7) if the account satisfies the
requirements of section 401(f)(2)
2—The United States or any of its agencies or instrumentalities
3—A state, the District of Columbia, a U.S. commonwealth or
possession, or any of their political subdivisions or instrumentalities
4—A foreign government or any of its political subdivisions, agencies,
or instrumentalities
5—A corporation
6—A dealer in securities or commodities required to register in the
United States, the District of Columbia, or a U.S. commonwealth or
possession
7—A futures commission merchant registered with the Commodity
Futures Trading Commission
8—A real estate investment trust
9—An entity registered at all times during the tax year under the
Investment Company Act of 1940
10—A common trust fund operated by a bank under section 584(a)
11—A financial institution
12—A middleman known in the investment community as a nominee or
custodian
13—A trust exempt from tax under section 664 or described in section
4947
Form W-9 (Rev. 10-2018)
Page 4
The following chart shows types of payments that may be exempt
from backup withholding. The chart applies to the exempt payees listed
above, 1 through 13.
IF the payment is for ... THEN the payment is exempt
for...
Interest and dividend payments All exempt payees except
for 7
Broker transactions Exempt payees 1 through 4 and 6
through 11 and all C corporations.
S corporations must not enter an
exempt payee code because they
are exempt only for sales of
noncovered securities acquired
prior to 2012.
Barter exchange transactions and Exempt payees 1 through 4
patronage dividends
Payments over $600 required to be Generally, exempt payees
reported and direct sales over 1 through 52
$5,000,
Payments made in settlement of Exempt payees 1 through 4
payment card or third party network
transactions
See Form 1099-MISC, Miscellaneous Income, and its instructions
2 However, the following payments made to a corporation and
reportable on Form 1099-MISC are not exempt from backup
withholding: medical and health care payments, attorneys' fees, gross
proceeds paid to an attorney reportable under section 6045(f), and
payments for services paid by a federal executive agency.
Exemption from FATCA reporting code. The following codes identify
payees that are exempt from reporting under FATCA. These codes
apply to persons submitting this form for accounts maintained outside
of the United States by certain foreign financial institutions. Therefore, if
you are only submitting this form for an account you hold in the United
States, you may leave this field blank. Consult with the person
requesting this form if you are uncertain if the financial institution is
subject to these requirements. A requester may indicate that a code is
not required by providing you with a Form W-9 with "Not Applicable" (or
any similar indication) written or printed on the line for a FATCA
exemption code.
A —An organization exempt from tax under section 501(a) or any
individual retirement plan as defined in section 7701(a)(37)
B—The United States or any of its agencies or instrumentalities
C—A state, the District of Columbia, a U.S. commonwealth or
possession, or any of their political subdivisions or instrumentalities
D—A corporation the stock of which is regularly traded on one or
more established securities markets, as described in Regulations
section 1.1472-1(c)(1)(i)
E—A corporation that is a member of the same expanded affiliated
group as a corporation described in Regulations section 1.1472-1(c)(1)(i)
F—A dealer in securities, commodities, or derivative financial
instruments (including notional principal contracts, futures, forwards,
and options) that is registered as such under the laws of the United
States or any state
G—A real estate investment trust
H—A regulated investment company as defined in section 851 or an
entity registered at all times during the tax year under the Investment
Company Act of 1940
I —A common trust fund as defined in section 584(a)
J—A bank as defined in section 581
K—A broker
L—A trust exempt from tax under section 664 or described in section
4947(a)(1)
M—A tax exempt trust under a section 403(b) plan or section 457(g)
plan
Note: You may wish to consult with the financial institution requesting
this form to determine whether the FATCA code and/or exempt payee
code should be completed.
Line 5
Enter your address (number, street, and apartment or suite number).
This is where the requester of this Form W-9 will mail your information
returns. If this address differs from the one the requester already has on
file, write NEW at the top. If a new address is provided, there is still a
chance the old address will be used until the payor changes your
address in their records.
Line 6
Enter your city, state, and ZIP code.
Part I. Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. If you are a resident alien and
you do not have and are not eligible to get an SSN, your TIN is your IRS
individual taxpayer identification number (ITIN). Enter it in the social
security number box. If you do not have an ITIN, see How to get a TIN
below.
If you are a sole proprietor and you have an El N, you may enter either
your SSN or EIN.
If you are a single -member LLC that is disregarded as an entity
separate from its owner, enter the owner's SSN (or EIN, if the owner has
one). Do not enter the disregarded entity's EIN. If the LLC is classified as
a corporation or partnership, enter the entity's El N.
Note: See What Name and Number To Give the Requester, later, for
further clarification of name and TIN combinations.
How to get a TIN. If you do not have a TIN, apply for one immediately.
To apply for an SSN, get Form SS-5, Application for a Social Security
Card, from your local SSA office or get this form online at
www.SSA.gov. You may also get this form by calling 1-800-772-1213.
Use Form W-7, Application for IRS Individual Taxpayer Identification
Number, to apply for an ITIN, or Form SS-4, Application for Employer
Identification Number, to apply for an EIN. You can apply for an EIN
online by accessing the IRS website at www.irs.gov/Businesses and
clicking on Employer Identification Number (EIN) under Starting a
Business. Go to www.irs.gov/Forms to view, download, or print Form
W-7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to
place an order and have Form W-7 and/or SS-4 mailed to you within 10
business days.
If you are asked to complete Form W-9 but do not have a TIN, apply
for a TIN and write "Applied For' in the space for the TIN, sign and date
the form, and give it to the requester. For interest and dividend
payments, and certain payments made with respect to readily tradable
instruments, generally you will have 60 days to get a TIN and give it to
the requester before you are subject to backup withholding on
payments. The 60-day rule does not apply to other types of payments.
You will be subject to backup withholding on all such payments until
you provide your TIN to the requester.
Note: Entering "Applied For' means that you have already applied for a
TIN or that you intend to apply for one soon.
Caution: A disregarded U.S. entity that has a foreign owner must use
the appropriate Form W-8.
Part II. Certification
To establish to the withholding agent that you are a U.S. person, or
resident alien, sign Form W-9. You may be requested to sign by the
withholding agent even if item 1, 4, or 5 below indicates otherwise.
For a joint account, only the person whose TIN is shown in Part I
should sign (when required). In the case of a disregarded entity, the
person identified on line 1 must sign. Exempt payees, see Exempt payee
code, earlier.
Signature requirements. Complete the certification as indicated in
items 1 through 5 below.
Form W-9 (Rev. 10-2018)
Page rJ
1. Interest, dividend, and barter exchange accounts opened
before 1984 and broker accounts considered active during 1983.
You must give your correct TIN, but you do not have to sign the
certification.
2. Interest, dividend, broker, and barter exchange accounts
opened after 1983 and broker accounts considered inactive during
1983. You must sign the certification or backup withholding will apply. If
you are subject to backup withholding and you are merely providing
your correct TIN to the requester, you must cross out item 2 in the
certification before signing the form.
3. Real estate transactions. You must sign the certification. You may
cross out item 2 of the certification.
4. Other payments. You must give your correct TIN, but you do not
have to sign the certification unless you have been notified that you
have previously given an incorrect TIN. "Other payments" include
payments made in the course of the requester's trade or business for
rents, royalties, goods (other than bills for merchandise), medical and
health care services (including payments to corporations), payments to
a nonemployee for services, payments made in settlement of payment
card and third party network transactions, payments to certain fishing
boat crew members and fishermen, and gross proceeds paid to
attorneys (including payments to corporations).
5. Mortgage interest paid by you, acquisition or abandonment of
secured property, cancellation of debt, qualified tuition program
payments (under section 529), ABLE accounts (under section 529A),
IRA, Coverdell ESA, Archer MSA or HSA contributions or
distributions, and pension distributions. You must give your correct
TIN, but you do not have to sign the certification.
What Name and Number To Give the Requester
For this type of account: Give name and SSN of:
Individual The individual
2. Two or more individuals (joint The actual owner of the account or, if
account) other than an account combined funds, the first individual on
maintained by an FFI the account'
3. Two or more U.S. persons Each holder of the account
Qoint account maintained by an FFI)
4. Custodial account of a minor The minorz
(Uniform Gift to Minors Act)
5. a. The usual revocable savings trust The grantor -trustee'
(grantor is also trustee)
b. So-called trust account that is not The actual owner'
a legal or valid trust under state law
6. Sole proprietorship or disregarded
The owner3
entity owned by an individual
7. Grantor trust filing under Optional
The grantor*
Form 1099 Filing Method 1 (see
Regulations section 1.671-4(b)(2)(i)
(A))
For this type of account:
Give name and EIN of:
8. Disregarded entity not owned by an
The owner
individual
9. A valid trust, estate, or pension trust
Legal entity'
10. Corporation or LLC electing The corporation
corporate status on Form 8832 or
Form 2553
11. Association, club, religious, The organization
charitable, educational, or other tax-
exempt organization
12. Partnership or multi -member LLC The partnership
13. A broker or registered nominee The broker or nominee
For this type of account: Give name and EIN of:
14. Account with the Department of The public entity
Agriculture in the name of a public
entity (such as a state or local
government, school district, or
prison) that receives agricultural
program payments
15. Grantor trust filing under the Form The trust
1041 Filing Method or the Optional
Form 1099 Filing Method 2 (see
Regulations section 1.671-4(b)(2)(i)(B))
List first and circle the name of the person whose number you furnish.
If only one person on a joint account has an SSN, that person's number
must be furnished.
2 Circle the minor's name and furnish the minor's SSN.
3 You must show your individual name and you may also enter your
business or DBA name on the "Business name/disregarded entity"
name line. You may use either your SSN or EIN (if you have one), but the
IRS encourages you to use your SSN.
4 List first and circle the name of the trust, estate, or pension trust. (Do
not furnish the TIN of the personal representative or trustee unless the
legal entity itself is not designated in the account title.) Also see Special
rules for partnerships, earlier.
*Note: The grantor also must provide a Form W-9 to trustee of trust.
Note: If no name is circled when more than one name is listed, the
number will be considered to be that of the first name listed.
Secure Your Tax Records From Identity Theft
Identity theft occurs when someone uses your personal information
such as your name, SSN, or other identifying information, without your
permission, to commit fraud or other crimes. An identity thief may use
your SSN to get a job or may file a tax return using your SSN to receive
a refund.
To reduce your risk:
• Protect your SSN,
• Ensure your employer is protecting your SSN, and
• Be careful when choosing a tax preparer
If your tax records are affected by identity theft and you receive a
notice from the IRS, respond right away to the name and phone number
printed on the IRS notice or letter.
If your tax records are not currently affected by identity theft but you
think you are at risk due to a lost or stolen purse or wallet, questionable
credit card activity or credit report, contact the IRS Identity Theft Hotline
at 1-800-908-4490 or submit Form 14039.
For more information, see Pub. 5027, Identity Theft Information for
Taxpayers.
Victims of identity theft who are experiencing economic harm or a
systemic problem, or are seeking help in resolving tax problems that
have not been resolved through normal channels, may be eligible for
Taxpayer Advocate Service (TAS) assistance. You can reach TAS by
calling the TAS toll -free case intake line at 1-877-777-4778 or TTY/TDD
1-800-829-4059.
Protect yourself from suspicious emails or phishing schemes.
Phishing is the creation and use of email and websites designed to
mimic legitimate business emails and websites. The most common act
is sending an email to a user falsely claiming to be an established
legitimate enterprise in an attempt to scam the user into surrendering
private information that will be used for identity theft.
Form W-9 (Rev. 10-2018)
Page 6
The IRS does not initiate contacts with taxpayers via emails. Also, the
IRS does not request personal detailed information through email or ask
taxpayers for the PIN numbers, passwords, or similar secret access
information for their credit card, bank, or other financial accounts.
If you receive an unsolicited email claiming to be from the IRS,
forward this message to phishing@irs.gov. You may also report misuse
of the IRS name, logo, or other IRS property to the Treasury Inspector
General for Tax Administration (TIGTA) at 1-800-366-4484. You can
forward suspicious emails to the Federal Trade Commission at
spam@uce.gov or report them at www.ftc.gov/complaint. You can
contact the FTC at www.ftc.gov/idtheftor 877-IDTHEFT (877-438-4338).
If you have been the victim of identity theft, see www.identityTheft.gov
and Pub. 5027.
Visit www.irs.govIldentityTheft to learn more about identity theft and
how to reduce your risk.
Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your
correct TIN to persons (including federal agencies) who are required to
file information returns with the IRS to report interest, dividends, or
certain other income paid to you; mortgage interest you paid; the
acquisition or abandonment of secured property; the cancellation of
debt; or contributions you made to an IRA, Archer MSA, or HSA. The
person collecting this form uses the information on the form to file
information returns with the IRS, reporting the above information.
Routine uses of this information include giving it to the Department of
Justice for civil and criminal litigation and to cities, states, the District of
Columbia, and U.S. commonwealths and possessions for use in
administering their laws. The information also may be disclosed to other
countries under a treaty, to federal and state agencies to enforce civil
and criminal laws, or to federal law enforcement and intelligence
agencies to combat terrorism. You must provide your TIN whether or
not you are required to file a tax return. Under section 3406, payers
must generally withhold a percentage of taxable interest, dividend, and
certain other payments to a payee who does not give a TIN to the payer.
Certain penalties may also apply for providing false or fraudulent
information.
tT -E-AX A -S�
Exhibit F
DRAFT
CITY OF GRAPEVINE
HISTORIC LANDMARK SUBDISTRICT APPLICATION
SUMMARY OF HISTORIC LANDMARK SUBDISTRICT REQUIREMENTS
A. Complete application with notarized signatures of owner and applicant.
B. Address and legal description of property.
C. Two copies of Design Guidelines recommended by the Historic Preservation Commission.
DIRECT QUESTIONS TO HISTORIC PRESERVATION STAFF AT (817)410-3586
FAX NUMBER (817)410-3125
Delivery Address
Heritage Programs and Preservation
636 South Main Street
Grapevine, Texas 76051
O:\ZCU\FORMSWPPHIST
www.grapevinetexas.gov
Correspondence Address
Heritage Programs and Preservation
636 South Main Street
Grapevine, Texas 76051
Rev. October 20025
Exhibit F
DRAFT
CITY OF GRAPEVINE
HISTORIC LANDMARK SUBDISTRICT APPLICATION
1. APPLICANT/AGENT NAME
COMPANY NAME
ADDRESS
CITY/STATE/ZIP
WORK PHONE FAX NUMBER
2. APPLICANT'S INTEREST IN SUBJECT PROPERTY
3. PROPERTY OWNER(S) NAME
ADDRESS
CITY/STATE/ZIP
WORK PHONE FAX NUMBER
4. ADDRESS OF PROPERTY FOR HISTORIC LANDMARK DESIGNATION
LEGAL DESCRIPTION: LOT BLOCK , ADDITION
SIZE OF SUBJECT PROPERTY ACRES SQUARE FEET
METES & BOUNDS MUST BE DESCRIBED ON 8 1/2" X 11" SHEET
5. PRESENTZONING CLASSIFICATION
6. PRESENT USE OF PROPERTY
7. SIGNATURE TO AUTHORIZE A ZONE CHANGE REQUEST AND PLACING A HISTORICAL
LANDMARK SUBDISTRICT REQUEST SIGN ON THE SUBJECT PROPERTY.
O:\ZCU\FORMSWPPHIST Rev. October 20025
www.grapevinetexas.gov
Exhibit F
DRAFT
THE DEVELOPMENT SERVICES STAFF WILL DETERMINE THE AGENDA FOR EACH OF THE
PUBLIC HEARING DATES. BASED ON THE SIZE OF THE AGENDA, YOUR APPLICATION MAYBE
RESCHEDULED TO A LATER DATE.
APPLICANT (PRINT)
APPLICANT SIGNATURE
OWNER (PRINT)
OWNER SIGNATURE
O:\ZCU\FORMSWPPHIST Rev. October 20025
www.grapevinetexas.gov
Exhibit F
DRAFT
The State of
County of
Before me on this day personally appeared
known to me (or proved to me on the oath of
or through (description of
identity card or other document) to be the person whose name is subscribed to the foregoing instrument
and acknowledged to me that he executed the same for the purposes and consideration therein
expressed.
Given under my hand and seal of office this
SEAL
The State of
County of
day of
Notary Signature
.e
Before me on this day personally appeared
known to me (or proved to me on the oath of
or through (description of
identity card or other document) to be the person whose name is subscribed to the foregoing instrument
and acknowledged to me that he executed the same for the purposes and consideration therein
expressed.
Given under my hand and seal of office this
SEAL
O:\ZCU\FORMSWPPHIST
www.grapevinetexas.gov
day of
Notary Signature
M
Rev. October 20025
DRAFT
Exhibit G
Desian Guidelines
Recipients of
Grants
Historic Main Street Facade Grant Program
City of Grapevine
636 South Main Street
Grapevine, Texas 76051
October 1, 2025
Page 1
DRAFT
Exhibit G
TABLE OF CONTENTS
PREFACE
I. INTRODUCTION
• What are Design Guidelines
• Why do we need Design Guidelines
■ Basic Preservation Theory
• Period of Significance
• Purpose of Design Guidelines
II. SITE
■ Setbacks
■ Driveways, Parking Lots
■ Service and Mechanical Areas
■ Fences and Walls
III. BUILDING FABRIC
■ Preservation
■ Exterior Finishes
• Masonry
■ Metal Siding
■ Windows and Doors
■ Paint
IV. EMBELLISHMENTS
■ Awnings -Canopies
■ Exterior Lighting
• Building and Ground Signs
V. NEW BUILDING CONSTRUCTION
• New Construction Infill
■ Additions to Historic Buildings
■ New Building Form, Mass and Scale
■ New Building Materials
Page 2
DRAFT
Exhibit G
PREFACE
An architectural and historical description of the significance of your business building is described here.
Photo of historic business building.
Page 3
DRAFT
Exhibit G
I. INTRODUCTION
What are Design Guidelines?
Design guidelines are written documents that help ascertain the cultural and architectural
importance of a Historic District or Landmark within the City of Grapevine. They provide for a
common ground for making educated decisions for proposed alterations to property (including new
construction) and ensuring those modifications will be compatible with the architectural character of
the historic district or landmark for which they apply.
Design guidelines are also intended to be recommendations and not rigid or direct interpretation of
work to be executed on a property. Although appropriate, they do not require that buildings be
restored to a historical period or style. They are intended to be flexible and used to promote
communication about how appropriate design alterations can blend into and enhance the
architectural character of the historic district or landmark.
Why do we need Design Guidelines?
Design guidelines are needed to preserve the architectural and cultural integrity of a historic district
or landmark. They are intended for the property owner(s), their architects or designers and the
Grapevine Historic Preservation Commission to use as a base reference for proposed exterior
modifications to property within the historic district or landmark. They will serve as a basis for
decisions about appropriate treatments and compatible new construction. The Historic Preservation
Commission, the Planning and Zoning Commission and the Grapevine City Council have approved
these design guidelines for this historic district or landmark.
The Historic Preservation Commission, through the Certificate of Appropriateness review process,
will use these guidelines for making informed, consistent decisions about design alterations. The
Commission, however, realizes that there is more than one solution to a historic preservation
design objective, and as such, will use these guidelines for a base reference only.
Basic Preservation Theory and Integrity
What makes a property historically significant? On a national level, and locally, properties must
generally be at least 50 years old before they may be considered or evaluated for historic
significance. However, exceptions do exist for properties less than 50 years old when the property
is clearly significant.
Historic properties must meet certain criteria that demonstrate their significance. This criteria is
different from the national level to a local level. Generally speaking, a property must meet at least
one of the following criteria to be considered historically significant:
• Associated with events that have made a significant contribution to the broad pattern of our
history; or
• Associated with the lives of persons significant in our past; or
• They embody the distinctive characteristics of a type, period or method of construction, or that
represent the work of a master, or that possess high artistic value, or that represent a
Page 4
DRAFT
Exhibit G
significant and distinguishable entity whose components may lack individual distinction; or
■ They have yielded, or may be likely to yield, information important in prehistory or history.
In addition to meeting one of the criteria above, a property must also possess integrity of location,
design, setting, materials, workmanship, feeling and/or association. Integrity is the ability of a
property to convey its significance and to retain historic integrity, a property should have to possess
at least half of the seven aspects of integrity. A district or landmark's integrity will come from the
district or landmark having a substantial number of significant structures (that retain integrity)
within its boundaries and for when they were significant - their Period of Significance.
Period of Significance
Each historic district or landmark is significant during a period in its history, which it represents or is
associated with, thus a Period of Significance. The period usually begins when the district or
landmark was first constructed to when it reached it peak activity in construction.
Buildings and structures that date within the Period of Significance are considered "historic" and
contribute towards the character of the district or landmark. Buildings and structures built outside
of the Period of Significance are generally considered "non -historic" and not contributing to the
character of the district or landmark, however, there may be buildings which will have gained
significance and considered historic.
Purpose of Design Guidelines
Grapevine's cultural heritage is uniquely preserved in its Main Street, industrial and adjacent
residential neighborhoods. The historic core of Grapevine has served as the center of the
community for more than 100 years and retains many buildings that reflect its early character. The
city's history remains alive in its preserved buildings and neighborhoods.
Historic preservation and economic development are partners in the success of downtowns
throughout the country. Grapevine is no different. The historic districts and landmarks within
Grapevine have strengthened the economic stability of our local Main Street commercial area and
stabilized and improved the values of property in the historic residential neighborhood. The City of
Grapevine also recognizes that the character of the historic districts and landmarks is of community
interest. Design guidelines are written to ensure that preservation efforts and property investments
are protected by providing appropriate guidance on the preservation/rehabilitation of historic
landmarks and direction for their future development.
The City of Grapevine, in 1991, adopted the Historic Preservation Ordinance, Appendix G, Code of
Ordinances, thus creating the Historic Preservation Commission and a historic overlay zoning ability
in an effort to protect the city's rich, cultural and architectural heritage. The Commission, through
the ordinance, was given the power to recommend specific Historic Districts and Landmarks within
the city.
Any exterior alterations to buildings and properties within Grapevine's Historic Districts or to a
designated Historic Landmark require a Certificate of Appropriateness (CA) prior to commencing
work. Many modifications are simple and routine, and can be approved by city Staff within a few
days after the CA application is made. More significant projects may require the review and
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Exhibit G
approval by the Historic Preservation Commission, which meets monthly.
II. SITE
This section of the design guidelines concentrates on the development of site planning and
preservation of site features and their relationship to the property. The goal of this section is to
encourage continued preservation of the property's site, while yet still allowing development and
continued adaptive use.
In general, retain the historic relationships between buildings, landscaping features and open
space. Avoid rearranging the site by moving or removing buildings and site features, such as walks,
drives and fences that help define the property's historic value.
SETBACKS
The distance a building sets back from the front property line relays the visual continuity or
presence of buildings and structures within a district and landmark, especially in a commercial or
residential area. Historic Commercial Buildings were typically constructed with minimal setbacks,
creating a continuous street wall that defined Main Street's character. Preservation efforts should
maintain this visual continuity.
The relationships between buildings, landscaping features and open space should be preserved.
Avoid rearranging the site by moving or removing buildings and site features, such as walks, drives
and fences that help define the historic district and landmark. Also maintain building orientation
pattern, with the front facade facing the street.
Building setbacks should be consistent with adjacent buildings or with the style of the building.
Setbacks are an important ingredient in creating an attractive streetscape. Buildings should be set
back to a line that is consistent with their neighbors and land use. For example, a building setback
should retain the setback of adjacent and nearby structures, with landscaping along the street
right-of-way.
DRIVEWAYS AND PARKING LOTS
The visual impression of a parking lot has the potential to impact a historic landmark. Parking lots
should be located such that they are considered secondary to other features and in those spaces
that were customarily open spaces between and around buildings. New parking lots should not be
allowed to interrupt the continuity of landscaped front or corner side yards. This is important to
both the preservation of historic character, and to the strengthening of the district and landmark.
Their visual impact of a parking lot may be minimized through various methods, which may include
a softening of the ground surface (in lieu of asphalt or concrete) and breaking up of parking into
different areas between and around buildings. Also, screen existing or new parking lots from
streets and pedestrian areas. Existing or new parking lots located adjacent to streets and sidewalks
should be screened to the height of car hoods.
FENCES AND WALLS
Historically, fences and walls defined yards and the boundary around property and gardens.
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Exhibit G
Historic Commercial properties along Main Street rarely included front yard fences. Where side or
rear fencing exists, materials should be consistent with the historic commercial character of the
property.
SERVICE AND MECHANICAL AREAS
Service and mechanical areas and equipment should be screened from the viewshed of the street
and other pedestrian areas. This includes garbage and equipment storage areas.
Mechanical equipment, including satellite dishes, should not be located in front or corner side yards
or should be set back from the edges of roofs, and screened so that they are not visible to
pedestrians and do not detract from the historic character of buildings.
III. BUILDING FABRIC
This section of the design guidelines concentrates on recommendations for the preservation of
original building materials within this property. The goal of this section is to encourage continued
preservation of the building materials, while yet still allowing necessary repair/replacement where
required.
The use of inappropriate treatments in repair and restoration work can seriously damage historic
buildings. These guidelines present general directions for appropriate action.
PRESERVATION
The Preservation, Restoration, Rehabilitation and Reconstruction philosophy adopted by these
design guidelines are the Secretary of the Interior's Standards for the Treatment of Historic
Properties The following treatment philosophy should be considered for improvements or
alterations to this property.
If a new use is required for a historic building, consider uses compatible with the original
commercial design, such as retail, restaurant, or office space that maintains active street -level
engagement.
2. Each historic building within this district and landmark is a product of its time (when
constructed). The original design of each building should be respected for what it is and not
altered to something it was not or giving it an "older" period look. Preserve, stabilize, and
restore the original building form, ornament and materials. However, when rehabilitating,
removal of non -historic or unsympathetic additions is encouraged.
3. Most properties change over time; those changes that have acquired historic significance on
their own right shall be preserved. Older structures or additions may have, at some time, been
renovated with such care and skill that the renovation itself is worthy of preservation.
Reconstruction of building elements should reflect the size, scale, material and level of detail of
the original design. Where replication of original elements is not possible, a new design
consistent with the original style of the building may be used.
4. Preserve and maintain original character defining features and architectural styles of historic
buildings and structures. Key architectural features of a building or structure are those that
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Exhibit G
help convey the integrity and significance of the property to the Period of Significance. They
may included, but are not limited to, doors, windows, siding, roofs, structural systems and
decorative ornamentation.
or severely deteriorated elements may be replaced with replicas of the original. The new
feature or element should match the old in design, color, texture and other visual qualities and
where possible, materials. Ensure that roof, window, porch and cornice treatments are
preserved, or when preservation is not possible duplicate the original building element.
EXTERIOR MATERIALS
Original wood finishes should be maintained and painted or, when necessary, replaced in kind.
Modern synthetic siding materials such as vinyl or metal bear little resemblance to historic siding
materials. The application of such modern synthetic materials often involves the removal of original
decorative elements such as cornice, corner boards, brackets, window and door trim, etc. New
synthetic siding shall not be installed; removal of existing such materials is not required, but
strongly encouraged, to restore historic patina, finish and appearance.
Original asbestos siding should be maintained and painted, or when necessary, replaced with
synthetic siding to match the existing asbestos siding. The removal of asbestos siding over existing
and original wood siding is not required, but strongly encouraged, to restore historic patina, finish
and appearance.
MASONRY
Brick and stone masonry were common materials for Grapevine's historic commercial buildings,
particularly storefronts. Preservation efforts should focus on maintaining original masonry and
repairing with historically consistent materials.
Original masonry should be preserved and maintained. Preserve the original mortar joints and
masonry sizes, tooling and bonding patterns. Repointing of mortar joints where there is evidence
of deterioration is encouraged. New repointing should match the existing in materials, color, size,
and hardness.
Clean historic masonry walls carefully. Do not use abrasive cleaning methods for historic masonry,
such as sand blasting and high-pressure wash as they can damage the surface of stone.
Additionally, some chemical cleaners, which are designed to remove paint from different masonry
surfaces, may be used if caution is exercised and the manufacturer's recommendations for
particular stone is followed.
Original masonry surfaces should be maintained and not be painted, unless severe deterioration of
the stone can be shown to require replacement. The color or texture of replacement brick or stone
should be matched with the existing masonry.
METAL SIDING AND ROOFS
Metal as an exterior building material was traditionally used on industrial or agricultural buildings
within Grapevine. The metal of choice was either natural (unfinished) steel or steel with a
galvanized protective coating.
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Exhibit G
Repair historic metal by patching or splicing where necessary. This will allow the greater overall
character of buildings and structures to remain. Also use the gentlest means possible when
cleaning historic metal or when removing rust (in preparation of a new coating).
WINDOWS AND DOORS
Windows and doors are arguably the most important character defining feature of buildings.
Historic windows and doors contribute to the architectural character of buildings and should be
preserved and maintained.
Windows varied from original wood, double hung windows to non -historic aluminum replacement
windows. Doors consist of wood stile and rail doors with vision panels (glass) to overhead wood
doors.
Original window and door (including framing and lights or panes of glass) configurations,
orientation, and proportions should be preserved and maintained. Any new windows and doors
should be designed, located and sized to compliment existing historic windows and doors.
If requiring replacement (or new where previous originals removed), replace in kind. When
replacement is necessary, do so within the existing historic opening size and matching the original
design. Use same size to avoid filling in or enlarging the original opening. Where existing windows
and doors were constructed of wood, replacements should also be wood, likewise with steel
windows and doors. Clear or very slightly tinted glass may be used. No reflective or heavily tinted
glass shall be used.
Should the owner wish to install security bars, they should be installed on the interior of windows
and doors.
Storm windows. The use of interior storm windows is encouraged where needed. Storm windows
are available which can be installed on the interior of windows. This helps to preserve the exterior
historic character of the building.
Should storm windows need to be installed on the exterior of the historic wood windows, storm
windows constructed of wood and configured to match the historic sashes (i.e. one over one
sashes) are recommended. If metal storm windows are installed, paint to blend with surrounding
elements.
PAINT
Traditionally, paint was used to protect underlying building materials (typically wood) from
deterioration. Paint was also used for decorative purposes on wood and metal and brick masonry
in the Main Street Historic District.
Plan (re)painting carefully. Good preparation is always the key to successful painting of historic
buildings. The substrate should always be cleaned from dirt and residue and washed down using
the simplest means possible, no power washing on soft substrates. The substrate, especially if
wood, should be given plenty of time to dry out.
Paint colors should be complimentary to each other and the overall character of the house. When
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Exhibit G
possible, research the original paint color and finishes of the building's historic period; the right
colors respect the historic building.
The Historic Preservation Commission has adopted four historic paint palettes appropriate to city
Historic Districts or Landmark's character, which may be proposed and approved through the Minor
Exterior Alteration application process. The Historic Preservation Commission, through the regular
Certificate of Appropriateness process, should review any proposed colors that not within the
adopted palettes.
IV. EMBELLISHMENTS
AWNINGS -CANOPIES
New awnings and canopies should not be installed above windows or doors.
EXTERIOR LIGHTING
Lighting is an important element to a building's appearance. Appropriate light fixtures consistent
with the historic character the properties are recommended. Avoid exposed lighting of any kind
unless it is part of a historic fixture.
BUILDING AND GROUND SIGNS
Signs are critical to the success of commercial property. They provide pertinent retail or merchant
information for a potential shopper or critical tourist information for visitors to Grapevine.
For businesses located in residential buildings, which have a generous setback, appropriately scaled
monument signs are encouraged. In general, building signs should be small (in relation to the size
of the building) and limited to one per business.
Off premise signs, flashing signs and plastic backlit signs should not be allowed. Roof top signs
should be avoided as they can detract from the architectural character of a historic roof or profile of
a building.
Signs may be constructed of painted wood or metal. Lighting of signs should be done externally
with incandescent bulbs or ground lighting using appropriate fixtures to the style of the building.
Avoid garish colors or patterns, avoid a clutter of signs and limit the number and size of signs.
Neon signs are not recommended.
Sandwich board signs are typical of historic commercial and retail areas and may be appropriate for
this property. They should be maintained and removed after business hours. Chalkboards are
encouraged for daily changing messages. Sandwich board signs, which are directed towards
pedestrians should be limited to 24 inches wide by 36 inches high and no more than one per
tenant.
Sign lettering should be consistent with the architectural style of the building. Generally, serif
styles may be used for commercial and retail uses within late 191h and early 201h century buildings.
San serif styles may be used for commercial and retail uses within buildings dating from the 1930-
50s.
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Exhibit G
V. NEW BUILDING CONSTRUCTION
This section of the design guidelines concentrates on recommendations for the construction of new
buildings within this property. New buildings are considered additions to historic buildings or new,
stand alone construction. The goal of this section is to encourage appropriate and compatible new
construction for this property, while still retaining the historic architectural character.
NEW CONSTRUCTION INFILL
The Secretary of the Interior's guidelines for new buildings in historic districts or landmarks
encourage similarity of form and materials, but not actual replication. Review of proposed designs
will be based on the compatibility of the design within the context of the property's adjacent and
nearby historic buildings.
The design of new buildings should have key elements of the building's historic period of
significance including massing, scale, fenestration and materials.
Infill buildings should not be absolute reproductions, and appear as clearly contemporary. Only
when a previously demolished historic Grapevine building can be accurately replicated may a
reproduction be considered.
Infill buildings between historic buildings should be similar in setback, roof form, cornice line and
materials, to one of the adjacent buildings. Relate height of new building to the heights of adjacent
structures. Avoid new buildings that tower over existing ones.
ADDITIONS TO HISTORIC BUILDINGS
Additions to historic buildings should compliment the style of the main building if possible;
otherwise they should adhere to the general style with simplified details. New additions should be
designed in a manner that makes clear what is historic and what is new and done in such a manner
that the least amount of historic materials or character defining features are not obscured,
damaged or destroyed.
A new addition should, if at all possible, be located at the rear of the historic building. If this is not
possible, the addition may be added to the side but recessed from the front line of historic building
facade or if a connection is used to separate old from new. New vertical additions should be set
back from primary facades so as not to be readily apparent from the facing street.
When reproducing elements that were originally part of a historic building they should be replicated
when evidence of the actual detail has been documented by photographs, drawings, or remaining
physical evidence. If no evidence exists, elements typical of the architectural style may be used.
Historic photographs can provide information on the original elements of the building.
NEW BUILDING FORM, MASS AND SCALE
Traditionally, mass and scale are building patterns, particularly on Main Street and in the adjacent
residential areas that defined an edge and height for a historic district.
New construction forms, massing and scale should incorporate or compliment the existing mass and
scale found within this property. The new work should be differentiated from the old, while yet
Page 11
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Exhibit G
clearly contemporary buildings. At a minimum, new construction should reflect the forms, massing,
roof shapes, cornice lines and building materials of the primary structures within the district and
landmark.
NEW BUILDING MATERIALS
New building materials should be visually compatible with the predominate building materials for
this property. This property was primarily built with 3 building materials: stone, wood and steel.
Wood siding and stone are appropriate exterior building finishes for this property. Metal siding
would be appropriate for detached accessory outbuildings. Fake brick or stone or gravel aggregate
finished materials are not recommended.
New building construction should, as best as possible, be representative of these primary materials.
Secondary materials on new construction could be those used in other buildings within this
property.
Modern synthetic siding materials, such as vinyl or composite hardboards bear little resemblance to
historic materials on this property and should thus be avoided. Newer contemporary synthetic
materials, such as fiber cement, may considered for new construction and in a location where they
appear similar in character, texture and profile to traditional building materials.
All new wood or metal materials should have a painted finish except on some building buildings
where the use of unpainted aluminum or galvanized steel was part of the original design and
should be maintained.
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HISTORIC GRAPEVINE COMMERCIAL FACADE
PROGRAM
CHECK LIST:
Assigned Historic Grapevine Commercial Facade Program
Completed Historic Grapevine Commercial Facade Program
Grant Application
Completed/Approved Historic Landmark Designation Form (if needed)
Bids from Contractors for Approved Work
Financial Worksheet
Canceled Checks and Receipts for Work Completed (attached to Worksheet)
W-9 Form
Check Request
Memo for Payment
Photo of Building
pdf Saved on O: Drive
Copy of Check Returned from Finance for Mail Out
Congratulatory Letter from Historic Grapevine Commercial Facade
Program staff
File Folder Completed and Initialed
DRAFT
HISTORIC GRAPEVINE COMMERCIAL FACADE
PROGRAM
FINANCIAL WORKSHEET
*Grants for materials only may be approved for up to $10,000.
Applicant's Name:
Property Owner or Tenant:
Approved scope of work:
Total cost of approved work:
Total cost of materials and labor purchased:
Please attach a copy of receipts and cancelled checks/proof of payment for the
total cost of materials only.
*Note: Completion of this grant application and worksheet does not guarantee
the maximum match. Grant availability is dependent upon available funds from
the City of Grapevine. The amount to be granted will be determined by the
Historic Grapevine Commercial Facade Program Advisory Board based on
available funds and number of qualified grant applications received.
Amount granted by Historic Grapevine Commercial Facade Program Advisory
Board:
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