HomeMy WebLinkAboutItem 07 - Grapevine Youth Programs MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ��
MEETING DATE: FEBRUARY 7, 2017
SUBJECT: APPROVAL OF AN ORDINANCE ADOPTING THE GRAPEVINE
YOUTH PROGRAMS STANDARDS OF CARE
RECOMMENDATION:
City Council to approve an ordinance adopting the Grapevine Youth Programs Standards
of Care and take any necessary action.
BACKGROUND:
Adopted standards are a Texas Department of Family and Protective Services
requirement for an exempt status for day care licensing. A public hearing is required for
adoption of the ordinance. The public hearing and adoption of the ordinance may occur
on the same day.
The City of Grapevine Parks and Recreation Department offers day camp programs for
children ages five to thirteen. The Texas Legislature requires municipal day camp youth
programs for elementary age children to meet day care licensing requirements or file for
an exemption [Section 42.041(b)(14) of the Child Care Standards and Regulations of the
Texas Human Resources Code]. To receive exempt status, a municipality must submit a
copy of program standards, a notice of a public hearing for the program and a copy of the
ordinance adopting the standards.
The Youth Programs Standards of Care will provide basic child care regulations for day
camp activities operated by the City of Grapevine Parks and Recreation Department,
allowing the department to qualify for an exemption from the requirements of the Texas
Child Care Standards and Regulations within the Texas Human Resources Code.
The City of Grapevine day camp program meets, and in some areas, exceeds many of the
standards listed in the State's Child Care Standards and Regulations. All of the Standards
of Care included in the City of Grapevine Parks and Recreation day camp policies and
procedures were already in place prior to determining this more formal adoption process
and have been used in the staff training process prior to camp starting each year.
The Standards of Care will be provided to the parents of each program participant and
shall include, at a minimum the following areas:
• Minimum requirements for staffing ratios
• Staff qualifications and essential job functions
• Facility, health and safety standards
• Procedures for reporting child abuse/neglect allegations
• Written procedures stating that parents and each staff member will be provided a
set of standards
• Contact information of department supervisors for the purpose of complaint
notification and resolution regarding the recreational program
• Written procedures for staff who will be monitoring the programs and enforcing the
standards
• Requirement of criminal background checks on prospective day camp employees
• Service standards for communicating with parents and performance expectations
of day camp employees
• Behavior management and discipline procedures
• General rules and regulations
The application for exemption determination and the formal adoption of the Youth
Programs Standards of Care and ordinance is an annual requirement so that the
Standards of Care can be revised as needed to reflect current regulations and policy
changes. This is the second time the City has approved and adopted the revised
regulations.
Staff recommends approval.
KM
ORDINANCE NO. 2017-006
AN ORDINANCE AMENDING THE GRAPEVINE CODE OF
ORDINANCES BY ADDING SECTION 16-19, ADOPTING
THE YOUTH PROGRAMS STANDARDS OF CARE, CITY
OF GRAPEVINE, TEXAS; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, The City of Grapevine, Texas (the "City") administers day camps and
programs for children ages five to thirteen years old; and,
WHEREAS, as required by V.T.C.A. Human Resources Code §42.041(b)(14) (the
"Code"), the City of Grapevine must meet day care licensing requirements for elementary
age children for all day camps administered by the City or apply for an exemption from
the Texas Department of Family and Protective Services; and,
WHEREAS, the City of Grapevine Youth Programs Standards of Care will provide
basic child care regulations for day camp activities operated by the Parks and Recreation
and other departments in accordance with the Code; and,
WHEREAS, as required by the Code, on February 7, 2017, the City Council of the
City held a public hearing at its regular meeting to gather input from citizens on the
proposed Youth Programs Standards of Care; and,
WHEREAS, the Youth Programs Standards of Care is attached hereto as Exhibit
"A" for all intents and purposes and shall be available on the City's website; and,
WHEREAS, all constitutional and statutory prerequisites for the approval of this
Resolution have been met, including but not limited to the Open Meetings Act and Chapter
. 211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That Section 16-19 of the City of Grapevine Code of Ordinances shall
be added to read as follows:
"Sec. 16-19 Youth Programs Standards of Care"
The City Council of the City of Grapevine hereby adopted the City of Grapevine
Youth Programs Standards of Care for providing basic child care regulations for day camp
activities operated by the Parks and Recreation Department, as well as other
departments. As required by V.T.C.A. Human Resources Code § 42.041(b)(14), the
Standards adopted by this ordinance include staffing ratios, minimum staff qualifications;
minimum facility, health, and safety standards; and mechanisms for monitoring and
enforcing the adopted local standards. A substantial copy of the City of Grapevine Youth
Programs Standards of Care is attached hereto and incorporated herein for all intents
and purposes and shall be available on the City's website under the Parks and Recreation
subhead."
Section 3. That the above premises are found to be true and correct and are
incorporated into the body of this ordinance as if copied in their entirety.
Section 4. That the City of Grapevine is hereby directed to provide a copy of the
program standards, a notice of a public hearing, and a copy of the ordinance adopting the
standards to the Texas Department of Family and Protective Services.
Section 5. That if any portion, section or part of a section of this ordinance is
subsequently declared invalid, inoperative or void for any reason by a court of competent
jurisdiction, the remaining portions, sections or parts of sections of this ordinance shall be
and remain in full force and effect and shall not in any way be impaired or affected by
such decision, opinion or judgment.
Section 6. That the fact that the present ordinances and regulations of the City
of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of February, 2017.
APPROVED:
William D. Tate
Mayor
Ordinance No. 2017-006 2
ATTEST:
Tara Brooks
Gity Secretary
APPRQVED AS Tp FQRM:
John F. Boyle, Jr.
City Attorney
Ordinance No. 2017-OQ6 3