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HomeMy WebLinkAboutItem 22 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th day of January, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Beth Tiggelaar Member Dennis Luers Member Theresa Mason Alternate Robert Rainwater Alternate constituting a quorum with Commissioners Jim Fechter and Gary Martin absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Pro Tem Freed called the regular meeting to order at 7:00 p.m. in the Council Chambers. EXECUTIVE SESSION Mayor Pro Tem Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: City Council January 17, 2017 Page 2 Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:02 p.m. The closed session ended at 7:26 p.m. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow requested Council approve the purchase of 3100 Timberline Drive for a price not to exceed $2,150,000, plus closing costs, and an Interlocal Agreement with Grapevine-Colleyville Independent School District relating to this joint acquisition and authorizing the City Manager to execute same and all other associated documents. Motion was made to approve the purchase of 3100 Timberline Drive for a price not to exceed $2,150,000, plus closing costs, and an Interlocal Agreement with Grapevine- Colleyville Independent School District relating to this joint acquisition and authorizing the City Manager to execute same and all other associated documents. Motion: Lease Second: Slechta Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 REGULAR MEETING Call to Order Mayor Pro Tem Freed called the meeting to order at 7:33 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Alleqiance Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. City Council January 17, 2017 Page 3 JOINT PUBLIC HEARINGS Item 3. MP17-01 Amendments to Comprehensive Master Plan/Future Land Use Map Mayor Pro Tem Freed declared the public hearing open. Development Services Director Scott Williams presented this item to the Commission and Council. The amendments to the Comprehensive Master Plan include the addition of a new category titled "C/MU" Commercial/Mixed Use. This category would include commercial uses alone or certain residential uses in conjunction with commercial uses. Amendments to the Future Land Use Map show the replacement of existing Future Land Use categories with the new Commercial/Mixed Use category for the five areas in the Gateway study, as well as a sixth region identified by the Commission (labeled "Study Area 7"). Mr. Rumbelow, Mr. Williams and Chairman Oliver answered questions from Council. Carl Young, 4113 Meadow Drive, Grapevine spoke in favor of the amendment with reservations. There were six letters in support of the proposed amendment provided to the Commission and Council. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Luers, Mason and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Spencer Second: Slechta Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 4. Final Plat of Lot 3, Block 12, Starr Addition Mayor Pro Tem Freed declared the public hearing open. Manager of Engineering John Robertson reported the applicant was requesting to replat a portion of Block 12, Starr Addition. The Board of Zoning Adjustment considered this item at their January 9, 2017 meeting. The subject property is located at 216 West Wall Street. City Council January 17, 2017 Page 4 No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Mason Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Luers, Mason and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RECESS AND RECONVENE Mayor Pro Tem Freed announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider its published business. Item 5. Citizen Comments There were no citizen comments. CITY COUNCIL PUBLIC HEARING AND RELATED ITEMS Item 6. City Council to conduct a public hearinq relative to the request for a Municipal Settinq Desiqnation for Lot 1 R, Block 2, Hilltop Addition located at 404 East Dallas Road. Mayor Pro Tem Freed declared the public hearing open. Public Works Director Stan Laster reported TRG Aura of Grapevine, LLC has filed an application for the City's approval of a Municipal Setting Designation (MSD) for the Hilltop Addition, Lot 1 R, Block 2, a 5.0784 acre site located at 404 East Dallas Road. A public hearing was held on January 16, 2017. Susan Rainy from Locke Lord and Kenneth Tramm from Modern Geosciences presented this item and answered Council's questions. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Coy Second: Lease City Council January 17, 2017 Page 5 Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 7. Consider Ordinance No. 2017-001 amendinq Section 25-211, Municipal Settinq of the City Code of Ordinances to establish restrictions on the use of groundwater on Lot 1 R, Block 2, Hilltop Addition located at 404 East Dallas Road and take anv necessarv action. Public Works Director Laster presented this item in conjunction with Item 6. The amendment to the Code of Ordinances would restrict the use of ground water on the subject site. Motion was made to approve Ordinance No. 2017-001 amending Section 25-211 of the City Code of Ordinances. Motion: Spencer Second: Lease Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING CHAPTER 25 UTILITIES AND SERVICES OF THE CITY OF GRAPEVINE CODE OF ORDINANCES, AS AMENDED, ADDING SECTION 25- 211(d); ESTABLISHING LOT 1 R, BLOCK 2, HILLTOP ADDITION OF THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS AS A MUNICIPAL SETTING DESIGNATION SITE; PROVIDING FOR THE PROHIBITION OF THE USE OF GROUNDWATER FOR POTABLE AND IRRIGATION PURPOSES FOR THE SITE; PROVIDING THAT THIS ORDINANCE IS CUMULATIVE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A FINE OF UP TO $2,000.00; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER OF THE CITY; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Consider Resolution No. 2017-004 supportinq the application of TRG Aura Grapevine LLC to the Texas Commission on Environmental Quality for a Municipal Settinq Designation for Lot 1 R Block 2 Hilltop Addition and take any necessarv action. City Council January 17, 2017 Page 6 Public Works Director Laster presented this item in conjunction with Item 6 and reported that upon adoption of the resolution, TRG Aura Grapevine, LLC will submit an application to the Texas Commission on Environmental Quality for the Municipal Setting Designation on this site. Motion was made to approve Resolution No. 2017-004 supporting the application of TRG Aura Grapevine, LLC to the Texas Commission on Environmental Quality. Motion: Lease Second: Coy Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SUPPORTING THE APPLICATION OF TRG AURA GRAPEVINE, LLC TO THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY FOR A MUNICIPAL SETTING DESIGNATION ON LOT 1 R, BLOCK 2, HILLTOP ADDITION LOCATED AT 404 EAST DALLAS ROAD GRAPEVINE, TARRANT COUNTY, TEXAS AND PROVIDING AN EFFECTIVE DATE Mayor Pro Tem Freed announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 27. MP17-01 Amendments to Comprehensive Master Plan/Future Land Use Map — Consider the recommendation of the Planning and Zoninq Commission and Ordinance No. 2017-005, if applicable, and take anv necessary action. Development Services Director Williams reported the Planning and Zoning Commission approved MP17-01, also adding Lot 2, JJ Daniel Addition, by a vote of 7-0. Motion was made to approve this item accepting the Planning and Zoning recommendation. Motion: Coy Second: Slechta Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 City Council January 17, 2017 Page 7 ORDINANCE NO. 2017-005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 87-11 WHICH ADOPTED THE COMPREHENSIVE MASTER PLAN 1974-1994 UPDATE 1987 OF THE CITY OF GRAPEVINE, TEXAS ADOPTING AN AMENDMENT TO MAP 2 LAND USE PLAN OF THE COMPREHENSIVE MASTER PLAN UPDATE 1987 OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING A SEVERABLITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 28. Final Plat of Lot 3, Block 12, Starr Addition — Consider the recommendation of the Planninq and Zoninq Commission and take any necessarv action. Development Services Director Williams reported the Planning and Zoning Commission approved the final plat by a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 3, Block 12, Starr Addition. Motion: Slechta Second: Lease Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 City Council continued with the agenda in its published order. PRESENTATIONS Item 9. Police Chief to present Needs Assessment Study for the Animal Shelter. This item was not heard. Item 10. Chief Financial Officer to present Financial Update. This item was not heard. NEW BUSINESS Item 11. Consider awardinq a Landscape Architecture contract to TBG Partners for the conceptual landscape plan for Denton Creek Park/Trail and take anv necessarv action. Parks and Recreation Director Kevin Mitchell presented this item to Council and answered their questions. The contract includes the conceptual landscape plan for a City Council January 17, 2017 Page 8 linear park/trail along Denton Creek. The Landscape Architecture contract will be for a total amount not to exceed $166,435. Motion was made to approve the Landscape Architecture contract for the conceptual landscape plan for Denton Creek Park/Trail. Motion: Slechta Second: Spencer Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 12. Consider Resolution No. 2017-005 approvinq the Local Proiect Advance Funding Aqreement with Texas Department of Transportation (TXDOT) to establish fundinq participation levels for the State Highway 114 Green Ribbon Project — Phase III and take any necessarv action. Parks and Recreation Director Mitchell presented this item and answered questions from Council. The City was awarded $500,000 by the Federal Highway Administration and the TXDOT Green Ribbon program to use towards landscaping of State Highway 114 between Ira E. Woods Avenue and William D. Tate Avenue. Motion was made to approve Resolution No. 2017-005 approving the Local Project Advance Funding Agreement for the State Highway 114 Green Ribbon Project — Phase III. Motion: Slechta Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ADDRESSING FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE LANDSCAPE IMPROVEMENTS OF STATE HIGHWAY 114 FROM IRA E. WOODS AVENUE TO WILLIAM D. TATE AVENUE IN THE CITY OF GRAPEVINE AND PROVIDING AN EFFECTIVE DATE Item 13. Consider awardinq a Landscape Architecture contract to Schrickel Rollins and Associates Inc for the landscape and siqnaqe master plan and construction documents for the State Hiqhway 114 Green Ribbon Proiect — Phase III; and consider Ordinance City Council January 17, 2017 Page 9 No. 2017-002 appropriating funds from the Quality of Life Fund to the Grant Fund; and take anv necessary action. Parks and Recreation Director Mitchell presented this item to Council. Schrickel Rollins and Associates, Inc. designed the first two phases of the State Highway Green Ribbon Project. Phase III will include the area from Ira E. Woods Avenue to William D. Tate Avenue. Ordinance No. 2017-002 will appropriate funds from the Quality of Life Fund to the Grant Fund to cover the contract amount not to exceed $118,000. Motion was made to approve the Landscape Architecture contract for the landscape and signage master plan and construction documents and the ordinance appropriating funds. Motion: O'Dell Second: Coy Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE APPROPRIATION OF FUNDS FROM THE QUALITY OF LIFE FUND AND TRANSFER OF FUNDS TO THE GRANT FUND FOR LANDSCAPE ARCHITECTURE SERVICES FOR THE STATE HIGHWAY 114 GREEN RIBBON PROJECT — PHASE III, AND PROVIDING AN EFFECTIVE DATE Item 14. Consider Resolution No. 2017-006 approvinq the Citv's leqislative aqenda for the 85th State Leqislative Session and take any necessary action. Assistant City Manager Jennifer Hibbs presented this item to Council. The City's formal platForm for the 85th State Legislative Session includes the City's ability to maintain local control over local revenue and avoid unfunded mandates at the State level, protecting State funding of libraries, parks, tourism and economic development, as well as legislation that would enhance public safety and health. Motion was made to approve the Resolution No. 2017-006 outlining the City's legislative agenda. Motion: Lease Second: Spencer Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 City Council January 17, 2017 Page 10 RESOLUTION NO. 2017-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING A LEGISLATIVE AGENDA FOR THE 85TH SESSION OF THE LEGISLATURE OF THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 15. Consider Ordinance No. 2017-003 authorizinq the issuance and sale of Citv of Grapevine, Texas Combination Tax and Revenue Certificates of Obliqation, Series 2017; levyinq a tax in payment thereof; prescribinq the form of said certificates; awardinq the sale of the certificates; approving the official statement; approvinq and enactinq other provisions relating thereto. Chief Financial Officer Jordan recommended approval of the issuance of Certificates of Obligation for expenditures incurred relative to the purchase of equipment for the IT department, acquiring land for new fire stations, and costs related to the renovation of existing fire stations. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE No. 2017-003 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ISSUANCE AND SALE OF CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2017, IN THE AGGREGATE PRINCIPAL AMOUNT OF $9,535,000; LEVYING A TAX IN PAYMENT THEREOF; PRESCRIBING City Council January 17, 2017 Page 11 THE FORM OF SAID CERTIFICATES; AWARDING THE SALE OF THE CERTIFICATES; APPROVING THE OFFICIAL STATEMENT; APPROVING AND ENACTING OTHER PROVISIONS RELATING THERETO Item 16. Consider Ordinance No. 2017-004 authorizinq the issuance and sale of Citv of Grapevine, Texas, General Obliqation Refundinq Bonds, Series 2017; levyinq a tax in pavment thereof; awardinq the sale of the bonds, prescribinq the form of said bonds; approvinq execution and delivery of a deposit agreement; approvinq the official statement; approvinq and enactinq other provisions relatinq thereto. Chief Financial Officer Jordan recommended approval to refund 2007 certificates of obligation that were issued in the amount of $2,250 for the purpose of acquiring two parcels of land for the purpose of constructing facilities for the City's Convention and Visitors Bureau and to pay for the costs of issuance related to the sale of the Certificates. The refund is estimated to reduce the interest rate from 4.37% to 2.51% and is estimated to save the City approximately $120,000. This action will not extend the term of the bonds, which will be fully retired in 2027. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE No. 2017-004 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ISSUANCE AND SALE OF CITY OF GRAPEVINE, TEXAS, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2017 IN THE AGGREGATE PRINCIPAL AMOUNT OF $1,365,000; LEVYING A TAX IN PAYMENT THEREOF; AWARDING THE SALE OF THE BONDS, PRESCRIBING THE FORM OF SAID BONDS; APPROVING EXECUTION AND DELIVERY OF A DEPOSIT AGREEMENT; APPROVING THE OFFICIAL STATEMENT; APPROVING AND ENACTING OTHER PROVISIONS RELATING THERETO Item 17. Consider approval to renew an annual contract for Third-Partv Administrative Services with UMR for the Citv's Self-Funded Health Plan. Chief Financial Officer Jordan recommended approval of the Third-Party Administrative Services contract for an estimated amount of$330,000. City Council January 17, 2017 Page 12 Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 18. Consider approval of an informal request for quote for an annual contract with renewals for emerqencv medical continuinq education with BEST EMS. Fire Chief Darrell Brown recommended approval of the annual contract for emergency medical continuing education in the amount of$27,210. The Texas Department of State Health Services requires all paramedics to receive a minimum of 144 hours of continuing education every four years. The Grapevine Fire Department will use this certified educational service to provide the required training on a monthly schedule. Motion was made to approve the consent agenda as presented. Motion: . Coy Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 19. Consider Resolution No. 2017-007 authorizinq the purchase of Microsoft Windows Datacenter Server Licenses for the Information Technoloqv department from SHI Government Solutions through an Interlocal Aqreement with the State of Texas Department of Information Resources (DIR). Chief Technology Officer Tessa Allberg recommended approval of the purchase of Microsoft Windows Datacenter Sever Licenses for an amount not to exceed $65,702.40. In an effort to consolidate the expense and maintenance of these servers, the upgrade to Microsoft Datacenter licenses will allow for up to 96 Windows servers to be licensed on a single host server. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE City Council January 17, 2017 Page 13 WINDOWS SERVER LICENSES FOR THE INFORMATION TECHNOLOGY DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Consider Resolution No. 2017-008 updatinq the Adopt An Area Proqram. Parks and Recreation Director Mitchell recommended approval of changes to the Adopt an Area Program that streamlines the application process by only requiring the approval of the Parks and Recreation Advisory Board rather than the approval of both the City Council and Parks Board. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS REGARDING THE ADOPT AN AREA PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 21. Consider Resolution No. 2017-009 supportinq the Texas Recreation and Parks Society leqislative platform. Parks and Recreation Director Mitchell recommended approval of the resolution supporting the Texas Recreation and Parks Society legislative platForm to encourage the legislature to support programs that provide matching grants to political subdivisions for parks and recreation projects and for outreach grants to introduce new populations to outdoor experiences. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REQUESTING THE MEMBERS OF THE 85TH LEGISLATIVE SESSION OF THE STATE OF City Council January 17, 2017 Page 14 TEXAS SUPPORT LEGISLATION THAT PROVIDES A FAIR AND EQUITABLE DISTRIBUTION OF THE SPORTING GOODS SALES TAX REVENUE FOR LOCAL AND STATE PARKS AND PROVIDING AN EFFECTIVE DATE Item 22. Consider the award of an informal request for quote for Pleasant Glade pool resurfacing and installation of LED lighting from Aloha Pool Service. Parks and Recreation Director Mitchell recommended approval of the resurFacing of the pool at Pleasant Glade for an amount not to exceed $39,906. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 23. Consider renewal of an annual contract for grounds management services with Terracare Associates. Parks and Recreation Director Mitchell recommended approval of an annual contract, for an estimated amount of $1,900,000, that will provide fixed pricing for grounds maintenance services for mowing, litter control and weed abatement. The contract also includes fertilization, herbicides, pesticides, fungicide application, landscaping and irrigation services to be performed at various parks, medians, right-of-ways, open spaces, facilities and athletic complexes. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 24. Consider Resolution No. 2017-010 authorizinq the purchase of Ford trucks for the Fleet Services department from Chastanq Ford throuqh an Interlocal Aqreement with the Houston-Galveston Area Council (H-GAC). Public Works Director Laster recommended approval of the purchase of an F-250 pickup truck and an F-350 service body truck to replace trucks which were approved in the FY 2017 Vehicle and Equipment Replacement List. The total amount of the purchase will not exceed $69,887. Motion was made to approve the consent agenda as presented. Motion: Coy City Council January 17, 2017 Page 15 Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FORD TRUCKS FOR THE FLEET SERVICES DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 25. Consider Resolution No. 2017-011 callinq the 2017 General Election for Citv Council Places 5 and 6 to be held on Mav 6, 2017 and determininq the pollinq location in compliance with the Texas Election Code. City Secretary Tara Brooks recommended approval of the resolution calling the City Election for May 6, 2017. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, PROVIDING FOR THE 2017 GENERAL ELECTION TO BE HELD ON MAY 6, 2017; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 26. Consider the minutes of the January 3, 2017 Reqular City Council meetinq and the Januarv 9, 2017 Special Citv Council meetinq. City Secretary Brooks recommended approval of the minutes. Motion was made to approve the consent agenda as presented. Motion: Coy City Council January 17, 2017 Page 16 Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:26 p.m. Motion: Lease Second: Slechta Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th day of February, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary