HomeMy WebLinkAboutItem 27 - Minutes
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day
of March 2026 in the City Council Chambers, Second Floor, 200 South Main Street, with
the following members present:
William D. Tate Mayor
Paul Slechta Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Leon Leal Council Member
Sean Shope Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
CALL TO ORDER
Mayor William D. Tate called the meeting to order at 6:45 p.m. in the City Council Chambers.
Item 1. Executive Session
Mayor Tate announced City Council would recess to the City Council Conference Room to
conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to
Section 551.071, Texas Government Code.
B. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:49 p.m. The closed session ended at 7:17 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was
any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno
Rumbelow stated no action was necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:30 p.m.
Item 2. Invocation
First Methodist Grapevine Senior Pastor Zach Steifel gave the invocation.
Item 3. Posting of the Colors and Pledges of Allegiance
Troop 928B posted the Colors and led the Pledges of Allegiance.
Item 4. Citizen Comments
Phillip Hinkle, 1232 Berkley Drive, Grapevine, discussed issues at Trawick Park and the
brightness of the new scoreboard.
David Hodges, 926 Hummingbird Trail, Grapevine, thanked Police Chief Mike Hamlin and
City Manager Rumbelow for meeting with him and assisting with his issues.
PRESENTATIONS
Item 5. Mayor Tate to present a proclamation declaring March 3, 2026 as the Volunteers in
Police Service (VIPS) 20th Anniversary Day.
Mayor Tate read the proclamation and presented it to Lieutenant Ronnie Gutierrez and
members of the Volunteers in Police Services (VIPS). Lt. Gutierrez thanked the VIPS for
the assistance they supply the Police Department and thanked Council for their support.
Council did not take any action on this item.
Item 6. Forvis Mazars, LLC, the City's auditing firm, to present the annual audit report in
compliance with the City Charter, Article 3, Section 3.14.
Internal Auditor Shellie Johnson introduced Tiffany Mantalvo from Forvis Mazars, LLC who
announced that the City received an “unmodified opinion” on the audit for Fiscal Year 2025.
No material exceptions were found regarding the fairness criteria under which the records
were audited.
Council did not take any action on this item.
City Council March 3, 2026 Page 2
Item 7. Parks and Recreation Deputy Director to present the option to create an Intentional
Pollinator Garden Program for Grapevine residents.
Parks and Recreation Deputy Director Trent Kelley described the intent and methodology
behind the proposed study to create a program to allow residents to have more natural
landscape with native/pollinator yards and answered questions from Council.
Council discussed this item.
Council did not take any action.
Item 8. Planning Services Director to present proposed changes to Section 27, “PO”,
Professional Office District, and other related sections of the Zoning Ordinance to delete the
ten (10) conditional uses.
Planning Services Director Erica Marohnic advised Council of the Planning and Zoning
Commission’s recommendations for amendments to the “PO”, Professional Office District,
“CN” Neighborhood Commercial District and Planned Development Overlay as listed in the
City’s Zoning Ordinance.
Director Marohnic answered questions from Council.
Council did not take any action on this item.
Item 9. Planning Services Director to present proposed changes to Section 12, Definitions,
and other related sections of the Zoning Ordinance to establish a new land use category
that combines office, personal storage, warehouse, and flexible indoor area.
Planning Services Director Marohnic presented the issues related to identifying a
classification in the Zoning Ordinance that combines office, personal storage, warehouse
and flexible indoor areas. She stated the Planning and Zoning Commission was requesting
direction from Council.
Planning Services Director Marohnic answered questions from Council.
Planning and Zoning Commission Chairman Larry Oliver outlined some of the concerns and
questions the Commission had about this type of use.
Council discussed this item, but did not take any action.
NEW BUSINESS
Item 10. Consider Resolution No. 2026-010 providing notice of intent to issue City of
Grapevine, Texas Certificates of Obligation and giving the City the option of reimbursing
itself through a future debt issuance for various capital projects, and take any necessary
action.
City Council March 3, 2026 Page 3
Assistant Director of Financial Services Rebecca Coryea presented this item and outlined
the notice of intent to issue $30,000,000 City of Grapevine, Texas Certificates of Obligation
that will be used to maintain, improve, or repair City water and sewer infrastructure. Staff
anticipates returning to Council on May 5, 2026 for issuance of the obligation.
Public Works Director Bryan Beck, Chief Financial Officer Jeff Strawn, and City Manager
Rumbelow answered questions from Council.
Motion was made to approve Resolution No. 2026-010 providing notice of intent to issue
City of Grapevine, Texas Certificates of Obligation and giving the City the option of
reimbursing itself through a future debt issuance for various capital projects, and to take any
necessary action.
Motion: Coy
Second: Slechta
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
RESOLUTION NO. 2026-010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING PUBLICATION OF
NOTICE OF INTENTION TO ISSUE CERTIFICATES OF
OBLIGATION; APPROVING THE PREPARATION OF A
PRELIMINARY OFFICIAL STATEMENT AND A NOTICE OF
SALE; EXPRESSING INTENT TO REIMBURSE
EXPENDITURES TO BE INCURRED; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF
Item 11. Consider Resolution No. 2026-011 cancelling the 2026 General Election
scheduled for Saturday, May 2, 2026 due to no opposed candidates being on the ballot,
declaring the candidates for Council Place 5 and Place 6 elected, and take any necessary
action.
City Secretary Tara Brooks announced that during the filing period only one person applied
for each of the available ballot positions on the May 2 general election ballot. As a result,
the 2026 General Election would be canceled and Chris Coy is considered duly elected to
City Council Place 5 and Duff O’Dell is duly elected to City Council Place 6.
City Secretary Brooks and City Attorney Matthew C.G. Boyle answered questions from
Council. The City will be holding a Special Election to consider continuation of the Crime
Control and Prevention District and associated sales tax.
Motion was made to approve Resolution No. 2026-011 cancelling the 2026 General
Election scheduled for Saturday, May 2, 2026 due to no opposed candidates being on the
ballot, declaring the candidates for City Council Place 5, Chris Coy; and City Council Place
6, Duff O’Dell, duly elected.
City Council March 3, 2026 Page 4
Motion: Slechta
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
RESOLUTION NO. 2026-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, DECLARING UNOPPOSED
CANDIDATES IN THE MAY 2, 2026 GENERAL CITY ELECTION
ELECTED TO OFFICE; CANCELING THE ELECTION; AND
PROVIDING AN EFFECTIVE DATE
Item 12. Consider awarding a professional services contract to perform a market analysis
and a feasibility study to include a responsive facility plan for The Vineyards Campground
and Cabins, and take any necessary action.
CIP and Planning Manager Kathy Nelson explained the Parks and Recreation Department
would like to conduct a market analysis and feasibility study for an estimated $68,700 to
evaluate current and potential operational opportunities, services, facilities, amenities and
land usage to maximize opportunities at The Vineyards Campground and Cabins.
CIP and Planning Manager Nelson and Lake Park Manager Morgan Denny answered
questions from Council.
Motion was made to approve awarding a professional services contract to perform a market
analysis and a feasibility study to include a responsive facility plan for The Vineyards
Campground and Cabins, and to take any necessary action.
Motion: Coy
Second: Rogers
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 13. Consider the purchase of a fully-equipped law enforcement 2026 Majek 22-foot
Xtreme V-Hull boat and trailer with a 225 horsepower Suzuki AP outboard motor from Ron
Hoover Companies, and take any necessary action.
Assistant Police Chief Marc Shimmick presented this item and answered questions from
Council. The Police Department was requesting to purchase a police patrol boat for Lake
Grapevine for an estimated amount of $98,400 paid through federal and state forfeiture
funds.
Assistant Chief Shimmick answered questions from Council.
City Council March 3, 2026 Page 5
Motion was made to approve the purchase of a fully-equipped law enforcement 2026 Majek
22-foot Xtreme V-Hull boat and trailer with a 225 horsepower Suzuki AP outboard motor
from Ron Hoover Companies, and take any necessary action.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 14. Consider a professional services consulting agreement to provide consulting
services regarding the replacement of the Public Safety Computer Aided Dispatch and
Records Management System (CAD/RMS) with Sciens, LLC Consulting, Ordinance No.
2026-015 appropriating the funds, and take any necessary action.
Police Chief Mike Hamlin presented the request for approval of a professional services
consulting agreement for the purpose of replacing the public safety critical software system.
The total cost for the proposed consulting agreement is $114,900 plus a 20% contingency
for a total of $137,880.
Chief Hamlin and City Manager Rumbelow answered questions from City Council.
Motion was made to approve a professional services consulting agreement to provide
consulting services regarding the replacement of the Public Safety Computer Aided
Dispatch and Records Management System (CAD/RMS) with Sciens, LLC Consulting,
Ordinance No. 2026-015 appropriating the funds, and to take any other necessary action.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
ORDINANCE NO. 2026-015
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF REVENUE IN THE AMOUNT OF
$137,880 IN THE CAPITAL PROJECTS FUND FROM
FUND BALANCE AND AUTHORIZING THE
APPROPRIATION OF $137,880 IN THE CAPITAL
PROJECTS FUND FOR EXPENDITURES ASSOCIATED
WITH THE CONSULTING AGREEMENT WITH SCIENS
LLC CONSULTING; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
City Council March 3, 2026 Page 6
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council for
full discussion. No one requested to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to implement
each item in accordance with Staff recommendations.
Item 15. Consider an agreement for trade show booth storage, delivery, setup, and upgrade
services from The Trade Group.
Director of Economic Development Garin Giacomarro recommended approval of the
agreement for trade show booth storage, delivery, setup and upgrade services for an
estimated amount of $18,848.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 16. Consider an annual contract for financial advisory services with Valley View
Consulting, LLC.
Chief Financial Officer Strawn recommended approval of a contract for financial advisory
services for an amount not to exceed $50,000.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 17. Consider the purchase of a spare traffic detection system from CUBIC ITS Inc.
Director of Public Works Beck recommended approval of the purchase of a spare traffic
detection system in an amount not to exceed $18,470.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
City Council March 3, 2026 Page 7
Nays: None
Approved: 7-0
Item 18. Consider the purchase of replacement perimeter fencing for the Service Center
from Superior Concrete Products.
Director of Public Works Beck recommended approval of the purchase of perimeter fencing
for the Service Center in an amount not to exceed $17,339.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 19. Consider an annual contract for trade services for heat boxes with Entech Sales
and Services.
Director of Public Works Beck recommended approval of the purchase of mechanical heat
boxes and their installation at City Hall for an estimated amount of $40,000.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 20. Consider the purchase of laboratory gases, equipment, chemicals, monitoring and
flow measurement equipment and maintenance for the water and wastewater treatment
system from Airgas.
Director of Public Works Beck recommended approval of the purchase of laboratory gases,
equipment, chemicals, monitoring and flow measurement equipment and maintenance for
the water and wastewater treatment system for an amount not to exceed $35,000.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 21. Consider annual contracts for pumps, blowers, motor repair and preventive
maintenance services with Global Pump Solutions as the primary vendor and Smith Pump
Company as the secondary vendor.
City Council March 3, 2026 Page 8
Director of Public Works Beck recommended approval of the annual contracts for the
purchase of pumps, blowers, motor repair and preventative maintenance services on an as-
needed basis for an estimated amount of $250,000.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 22. Consider the annual renewal of the project management software license fee from
SystemMates, Inc.
Director of Public Works Beck recommended approval of the annual renewal of the project
management software license fee of $49,559.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 23. Consider renewal of the contract for software updates, software support, software
maintenance and software training for the Public Works Department operations and asset
management system with OpenGov, Inc.
Director of Public Works Beck recommended approval of the contract for software updates,
support, maintenance and training for the operations and asset management system for an
estimated amount of $120,467.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 24. Consider renewal of the sole source agreement for the purchase and installation
of water meters and associated equipment and manhole monitoring equipment from
HydroPro Solutions and Ordinance No. 2026-016 appropriating the funds.
Director of Public Works Beck recommended approval of the sole source agreement for
purchase and installation of water meters and associated equipment along with manhole
monitoring equipment in an estimated amount of $800,000.
City Council March 3, 2026 Page 9
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
ORDINANCE NO. 2026-016
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $800,000 IN THE UTILITY ENTERPRISE FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 25. Consider a two-year agreement for ICONICS software support for the Supervisory
Control and Data Acquisition (SCADA) System with Process Control Dynamics, Inc.
Director of Public Works Beck recommended approval of a two-year agreement for software
support for the SCADA system for an amount not to exceed $23,892.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
Item 26. Consider the minutes of the February 3, and February 17, 2026 Regular City
Council meetings.
City Secretary Brooks recommended approval of the minutes.
Motion was made to approve the consent agenda as provided.
Motion: O’Dell
Second: Coy
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:45 p.m.
Motion: Rogers
Second: Slechta
Ayes: Tate, Slechta, Rogers, Coy, O’Dell, Leal, and Shope
City Council March 3, 2026 Page 10
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th
day of March 2026.
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
_____________________________
Tara Brooks
City Secretary
City Council March 3, 2026 Page 11