HomeMy WebLinkAboutItem 20 - Lighting and Ballasts MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER �j�
MEETING DATE: FEBRUARY 21, 2017
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
LIGHTING AND BALLASTS �
RECOMMENDATION:
City Council to consider approval to renew an annual contract for lighting and ballasts
with Facility Solutions Group, Inc.
FUNDING SOURCE:
Funds for this purchase are available in account 100-14111-0000 (General
Fund/Warehouse Inventory) in the estimated amount of $20,000.00.
BACKGROUND:
The purpose of this bid is to establish fixed annual pricing for the purchase of various
types of lighting and ballasts on an as-needed basis for use by the Facility Services
Division to service various City facilities.
Bids were taken in accordance with City Purchasing Policy. Formal bids and
advertisements are not required for purchases under $50,000.00. An informal request
for bids was issued through the City eBid system. There were 154 vendors notified of
the bid with eight vendors submitting bids. The contract was for an initial one-year period
with four, one-year renewal options. If approved, this would be the final renewal
available.
Facility Solutions Group, Inc. submitted the lowest responsive and responsible bid for
the items listed. Facility Solutions Group, Inc. has agreed to renew the contract with no
increase in pricing.
Staff recommends approval.
LW