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HomeMy WebLinkAboutItem 22 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of February, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor (arrived at 6:50 p.m.) Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Pro Tem Freed called the meeting to order at 6:30 p.m. EXECUTIVE SESSION Mayor Pro Tem Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:33 p.m. The closed session ended at 6:50 p.m. City Council Meeting February 7, 2017 Mayor Tate arrived at 6:50 p.m. Workshop City Council remained in the Conference Room to conduct the Workshop. The Workshop began at 6:53 p.m. Item 2. City Staff to present a schematic for the Dallas Road Corridor befinreen Ball Street and Dooley Street in preparation for a qrant submittal to North Central Texas Council of Governments on Februarv 24, 2017. Craig Melde with Architexas presented the conceptual plans for the Dallas Road Corridor and answered questions from City Council. Tony Sosebee from Huitt-Zollars answered questions regarding traffic counts and traffic flow. Parks and Recreation Director Kevin Mitchell answered questions about the Cotton Belt Trail connections. City Manager Bruno Rumbelow answered questions about the grant submittal. The Workshop ended at 7:17 p.m. Following the Workshop, City Council reconvened in open session in the Council Chambers to determine if there was any action due as a result of the Executive Session that was held earlier. Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087. City Manager Rumbelow replied there was none. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 3. Invocation. Council Member Mike Lease delivered the invocation. Item 4. Postinq the Colors and Pledqe of Alleqiance. Boy Scout Troop 653 posted the colors and led the Pledge of Allegiance. Item 5. Citizen Comments Leslie Francis, 1444 Ryan Court, Grapevine addressed the recent burglaries in the north part of town and the Crime Awareness meeting her neighborhood held on February 1, 2017. 2 City Council Meeting February 7, 2017 PUBLIC HEARING AND RELATED ITEMS Item 6. Citv Council to conduct a public hearing relative to the adoption the Youth Programs Standards of Care. Mayor Tate declared the public hearing open. Director of Parks and Recreation Mitchell presented this item to Council. Adopted standards are a Texas Department of Family and Protective Services requirement for an exempt status for day care licensing. The Youth Programs Standards of Care will provide basic child care regulations for day camp activities operated by the Parks and Recreation Department. Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 7. Consider Ordinance No. 2017-006 adoptinq the Youth Proqrams Standards of Care, amendinq the code of Ordinances Section 16-19 and take anv necessarv action. Director of Parks and Recreation Mitchell presented this item in conjunction with item 6. Motion was made to approve Ordinance No. 2017-006. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-006 AN ORDINANCE AMENDING THE GRAPEVINE CODE OF ORDINANCES BY ADDING SECTION 16-19, ADOPTING THE YOUTH PROGRAMS STANDARDS OF CARE, CITY OF GRAPEVINE, TEXAS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE PRESENTATIONS Item 8. Shonda Schaefer, GRACE Executive Director, to make a presentation reqardinq GRACE Christmas Cottage. Shonda Schaefer, Executive Director, and Lori Stevens, Seasonal Program Director, from GRACE updated Council on the GRACE activities in 2015-2016. During that time GRACE provided 68,957 service units through their various programs including 3 City Council Meeting February 7, 2017 transitional housing, the community clinic, the food pantry, clothing rooms, back to school supplies, Friends and Family Clients, VITA tax return services, Feed Our Kids and the Christmas Cottage. Volunteers served 61,697 hours during the year. Item 9. Parks and Recreation Director to present the proposed 2017 Public Art Proqram. Parks and Recreation Director Mitchell presented this item and answered questions from Council. The three proposed pieces for the 2017 Public Art Program are the Transition to Beauty at the Botanical Gardens, the City of Stars at The REC of Grapevine and a statute in honor of J.E. Foust I at the Carriage House on Main Street. Item 10. Fire Chief to present Fire Department update. Fire Chief Darrell Brown presented this item and answered questions from Council. In 2016, the Grapevine Fire Department received over 5,900 calls, over 13,000 responses by apparatus, 3,900 emergency medical service calls, over 4,700 inspections and over 1,080 plan reviews. The department also adopted the 2015 Fire Code, achieved National Weather Service Storm Ready Designation, and received the Mission Lifeline Gold Award for STEMI Activations. The Department replaced finro ambulances, brought two new engines into service, certified 283 people in CPR and AED use and had finro members certified as SWAT Medics. NEW BUSINESS Item 11. Consider an update to the Memorandum of Understanding with the Grapevine - Colleyville Independent School District for the license of portable buildinqs located on district property for use as a Community Outreach Center and take any necessarv action. Police Chief Eddie Salame presented this item to Council and answered their questions. On September 26, 2016, the Grapevine-Colleyville Independent School District approved a Memorandum of Understanding to include the addition of a playground, a sport court and the reconfiguration of the fence surrounding the Community Outreach Center. This agreement also outlines the hours of parking by staff. Chief Salame also highlighted the successes of the Community Outreach Center in 2016 which included the work of over 225 volunteers. The Center provided 980 hours of Reading 1-1, provided healthy snacks and nutritious dinners, made 95 laptops and 20 stereoscopes available for students, and hosted a job fair. Chief Salame reported there was a 18% average increase for 3�d and 4t" graders on math benchmark tests, 113 adults enrolled in GED classes and 143 adults enrolled in ESL Classes. Motion was made to approve the Memorandum of Understanding for the Community Outreach Center. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 4 City Council Meeting February 7, 2017 Consent Aqenda Consent items are deemed to need little Council deliberation and will be acted upon as , one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City . Council for full discussion. There were no items requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider appointment to Grapevine Housinq Authority Board of Commissioners and take anv necessarv action. Council Member O'Dell recommended approval of Ethel P. Anderson to the Grapevine Housing Authority Board of Commissioners. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 13. Consider Resolution No. 2017-012 authorizinq a contract for EMS billinq and collection services with Diqitech Computer, Inc. through an Interlocal Agreement with the Citv of Pearland. Texas. ; Fire Chief Brown recommended approval of a contract for EMS billing and collection services in the estimated annual amount of$120,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy � Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR EMS BILLING AND COLLECTION SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Consider Resolution No. 2017-013 authorizinq a sole source purchase for internet services from Frontier Communications. 5 City Council Meeting February 7, 2017 Chief Technology Officer Tessa Allberg recommended approval of the sole source purchase of internet services for the Public Safety Building to include 20 new telephone lines for elevators, fire alarms, fax, EOC, dispatch, and monitoring services for an amount not to exceed $40,877.69. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO APPROVE A SOLE SOURCE CONTRACT FOR INTERNET SERVICES AND PROVIDING AN EFFECTIVE DATE Item 15. Consider Resolution No. 2017-014 authorizinq the purchase of sprav pad resurfacina services at Parr Park from Sunbelt Pools throuqh an Interlocal Agreement with The Local Government Purchasina Cooperative (BuyBoard). Parks and Recreation Director Mitchell recommended approval of the purchase of spray pad resurfacing services at Parr Park for a total amount not to exceed $38,250. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SPRAY PAD RESURFACING SERVICES FOR PARR PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consider Resolution No. 2017-015 authorizinq a sole source annual contract, with renewals, for fiber internet access and a diqital protection system from Spectrum Enterprise. 6 City Council Meeting February 7, 2017 Police Chief Salame recommended approval of the sole source annual contract for fiber internet access and digital protection system for the Public Safety Building for an amount not to exceed $33,218. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO APPROVE A SOLE SOURCE CONTRACT FOR FIBER INTERNET ACCESS AND DIGITAL PROTECTION SYSTEM AND PROVIDING AN EFFECTIVE DATE Item 17. Consider Resolution No. 2017-016 authorizinq the purchase of furniture and locker systems from Evans, Wilson Office Interiors and Southwest Solutions Group, Inc. through Interlocal Aqreements with the State of Texas Multiple Award Schedule Proqram, National Joint Powers Alliance, The Cooperative Purchasinq Nefinrork, Houston- Galveston Area Council, and National Intergovernmental Purchasinq Alliance; a sole source purchase of associated open market furniture components; and Ordinance No. 2017-007 appropriatinQ funds to the Capital Projects Fund. Police Chief Salame recommended approval of the purchase of furniture and locker systems in an estimated amount of $1,500,000. The purchase includes the furniture, dispatch consoles, shelving and lockers for the Public Safety Building. In addition, since . the bond interest for this project may only be spent on the Public Safety Building, the proceeds are being allocated back as required to be used towards this purchase. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FURNITURE SYSTEMS THROUGH ESTABLISHED 7 City Council Meeting February 7, 2017 INTERLOCAL AGREEMENTS AND AS A SOLE SOURCE PURCHASE AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $204,677.35 OF INTEREST IN THE GENERAL FACILITIES CAPITAL PROJECT FUND; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Item 18. Consider Resolution No. 2017-017 authorizinq the Memorandum of Understandinq with North Central Texas Council of Governments for the development of a multi-aqencv communication nefinrork for data and video sharinq. Public Works Director Stan Laster recommended approval of the Memorandum of Understanding for the development of a multi-agency communication network to allow the sharing of traffic data and video images between regional partners (TxDOT, DART, and TEXRaiI) for use in incident management response. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH NCTCOG REGARDING THE DEVELOPMENT OF MULTIAGENCY COMMUNICATION, DATA, AND VIDEO SHARING ON A REGIONAL NETWORK AND PROVIDING AN EFFECTIVE DATE Item 19. Consider Resolution No. 2017-018 authorizinp the submittal of proiects in response to the North Central Texas Council of Governments Transportation Alternatives Set-Aside Proaram and confirminq the availabilitv of the local-cash match contribution required for each proiect application. Public Works Director Laster recommended approval to authorize the City Manager to submit an application for grant funding for the Dallas Road corridor from William D. Tate Avenue to Dooley Street. The grant application will request funding for streetscape 8 City Council Meeting February 7, 2017 improvements, corridor median landscaping, pedestrian and bicycle access to the new TEXRaiI station, a link to the Cotton Belt Trail, roadway lighting, and other safety related improvements. Staff recommended the City propose a local match of 30% instead of the minimum 20% requirement. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR CITY MANAGER'S DESIGNEE TO SUBMIT PROJECTS FOR THE TRANSPORTATION ALTERNATIVES SET-ASIDE PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 20. Consider Resolution No. 2017-019 authorizinq a Municipal Maintenance Aqreement with Texas Department of Transportation for the cooperative operation and maintenance of state hiqhwav facilities in the City of Grapevine. Public Works Director Laster recommended approval of the Municipal Maintenance Agreement for the cooperative operation and maintenance of state highway facilities. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO EXECUTE A MUNICIPAL MAINTENANCE AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) FOR THE OPERATION AND MAINTENANCE OF STATE HIGHWAY FACILITIES Item 21. Consider Resolution No. 2017-020 authorizinq the purchase of Chevrolet Tahoes for the Police and Public Works departments from Caldwell Countrv Chevrolet through an Interlocal Aqreement with The Local Government Purchasinq Cooperative. 9 City Council Meeting February 7, 2017 Public Works Director Laster recommended approval of the purchase of four Chevrolet Tahoes for an amount not to exceed $133,095. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CHEVROLET TAHOES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 22. Consider the minutes of the Januarv 17, 2017 Regular Citv Council meetinq. City Secretary Tara Brooks recommended approval of the minutes. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:20 p.m. Motion: Spencer Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st day of February, 2017. 10 City Council Meeting February 7, 2017 APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary 11