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HomeMy WebLinkAboutItem 21 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 21st day of February, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Member Theresa Mason Alternate constituting a quorum with Commissioner Robert Rainwater absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the regular meeting to order at 6:45 p.m. in the Council Chambers. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: City Council February 21, 2017 Page 2 Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:47 p.m. The closed session ended at 7:30 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was none. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:35 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Jim Fechter delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoning Application Z17-01 (The Oaks of Lonesome Dove) and Final Plat of Lot 1R1 and Lots 2R — 9, Block A, The Oaks of Lonesome Dove Revised Mayor Tate declared the public hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to rezone 3.507 acres from "R-20" Single Family District to "R-12.5" Single Family District for the development of nine residential lots and a final plat application to replat Lot 1 R, Block A, The Oaks of Lonesome Dove Revised and a 1.689 acre tract of unplatted land for property located at 2321 Lonesome Dove Road. The applicant, Ed Kelley with Kelley Engineering presented this item. No one spoke during the public hearing and there was one letter in opposition reported. City Council February 21, 2017 Page 3 Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 4. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-03 Development Services Assistant Director Stombaugh outlined the proposed changes to the Comprehensive Zoning Ordinance No. 82-73, Section 25, "CC" Community Commercial District; Section 26, "HC" Highway Commercial District; Section 27, "PO" Professional Office District; Section 29, "HCO" Hotel and Corporate Office District; and Section 32, "BP" Business Park District creating a new conditional use category called "Master Site Development Plan". This new category will allow, through the conditional use process, the ability to consider multiple requests, to include multiple conditional use, special use, and planned development overlay requests, through one application, on tracts of land five acres in size or larger. Additional uses will also be included in the category for uses not normally allowed in the commercial zoning districts which may be appropriate when considered a part of a large multi-faceted development. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Martin Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council February 21, 2017 Page 4 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider its published business. Item 5. Citizen Comments There were no citizen comments. CITY COUNCIL PUBLIC HEARING AND RELATED ITEMS Item 6. City Council to conduct a Public Hearing to receive public input relative to the proposed 43rd Year Community Development Block Grant Program street reconstruction project. Mayor Tate declared the public hearing open. Public Works Director Stan Laster presented this item to Council in conjunction with item 7. The scope of the project is the reconstruction of the 300 block of South Ruth Street (from Texas Street to Worth Street) including new curb and gutter, asphalt paving, sidewalks on both sides of the road, handicap ramps and driveway approaches. The cost estimate for this project, including engineering and testing, is $400,714. After the estimated grant funding, the estimated cost for the City is $188,714. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 7. Consider authorizing staff to submit an application to Tarrant County for the 43rd Year Community Development Block Grant Program street reconstruction project and take any necessary action. Public Works Director Laster presented this item to Council in conjunction with item 6. The scope of the project is the reconstruction of the 300 block of South Ruth Street (from Texas Street to Worth Street) including new curb and gutter, asphalt paving, sidewalks on both sides of the road, handicap ramps and driveway approaches. The cost estimate for this project, including engineering and testing, is $400,714. After the estimated grant funding, the estimated cost for the City is $188,714. City Council February 21, 2017 Page 5 Motion was made to authorize staff to submit an application for the 43rd Year Community Development Block Grant Program street reconstruction project. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 PRESENTATIONS Item 8. Chief Financial Officer to present Financial Update. Chief Financial Officer Greg Jordan presented this item to Council. The Fiscal Year 2017 finances are all trending with the forecasted budget. At this point, the General Fund, Utility Revenue Fund, Golf Fund and Lake Parks Fund have projected surpluses. NEW BUSINESS Item 9. Consider Resolution No. 2017-021 approving a demolition budget not to exceed $203,262 under the terms of the Development Services Agreement with Coury Hospitality for the demolition of the existing building and structures at the site of the TexRail station and hotel complex located at 815 South Main Street, Ordinance No. 2017-008 appropriating funds to the General Facilities Capital Projects Fund, and take any necessary action. Public Works Director Laster presented this item to allow for demolition of the existing building and structures on the future rail station and hotel site in accordance with the Development Services Agreement with Coury Hospitality. Ordinance No. 2017-008 will allow for the transfer of funds from the 4B Transit Fund to the General Facilities Capital Projects Fund. Director Laster answered Council's questions. Motion was made to approve Resolution No. 2017-021 approving the demolition budget and Ordinance No. 2017-008 appropriating funds to the General Facilities Capital Projects Fund. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A BUDGET AND CONTRACT FOR THE DEMOLITION OF THE EXISTING City Council February 21, 2017 Page 6 BUILDING FOR THE RAIL STATION HOTEL PROJECT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-008 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $203,262 IN THE GENERAL FACILITIES CAPITAL PROJECT FUND, DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Council Member Spencer requested item 15 be removed from the consent agenda. Item 15 was considered after the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider Resolution No. 2017-022 authorizing an extension of the contract for court fees and fines collection services with Linebarger Goggan Blair & Sampson LLP for a two year period. Chief Financial Officer Jordan recommended approval of the extension of the contract with Linebarger Goggan Blair & Sampson LLP. The original contract was approved in 2002. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING AN EXTENSION OF THE CONTRACT FOR COURT FINES AND FEES COLLECTION SERVICES WITH LINEBARGER GOGGAN City Council February 21, 2017 Page 7 BLAIR PENA & SAMPSON, LLP AND PROVIDING AN EFFECTIVE DATE Item 11. Consider renewal of an annual contract for office supplies with Office Depot, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network. Chief Financial Officer Jordan recommended approval of the renewal of the annual contract with Office Depot to set annual pricing for various office supply items on an as- needed basis for all City departments. The annual budgeted amount for this service is $200,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 12. Consider authorizing funds for the design, fabrication and installation of the Transition to Beauty butterfly sculpture at the Botanical Garden at Heritage Park to artist Linda Lewis-Roark and Ordinance No. 2017-009 appropriating funds from the Public Art Special Revenue Fund Unappropriated Fund Balance. Parks and Recreation Director Kevin Mitchell recommended approval of the authorization of funds and the ordinance appropriating funds for the design, fabrication and installation in the amount of $89,000 to Linda Lewis-Roark. Ordinance No. 2017-009 appropriates funds collected from cell phone antennae leases on City properties for the design, fabrication and installation of the sculpture. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $89,000.00 FROM THE PUBLIC ART SPECIAL REVENUE FUND UNAPPROPRIATED FUND BALANCE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council February 21, 2017 Page 8 Item 13. Consider authorizing funds for the design, fabrication and installation of the City of Stars sculpture at The REC of Grapevine to artist Joe O'Connell and Creative Machines and Ordinance No. 2017-010 appropriating funds appropriating funds from the Public Art Special Revenue Fund Unappropriated Fund Balance. Parks and Recreation Director Mitchell recommended approval of the authorization of funds and ordinance appropriating funds for the design, fabrication and installation of the City of Stars sculpture to Joe O'Connell and Creative Machines. Ordinance No. 2017- 010 appropriates funds collected from cell phone antennae leases on City properties for the design, fabrication and installation of the sculpture. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $200,000.00 FROM THE PUBLIC ART SPECIAL REVENUE FUND UNAPPROPRIATED FUND BALANCE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14. Consider Resolution No. 2017-023 authorizing the purchase of shade structures from Site Source, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative. Parks and Recreation Director Mitchell recommended approval of the resolution authorizing the purchase of shade structures from Site Source, Inc, in amount not to exceed $98,300, to cover the dugouts and bleachers at the two Bear Creek Park athletic fields. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER City Council February 21, 2017 Page 9 OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SHADE STRUCTURES FOR THE PARKS AND RECREATION DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consider Resolution No. 2017-025 authorizing the purchase of picnic tables and grills through a contract established by the Federal General Services Administration Cooperative Purchasing Program. Parks and Recreation Director Mitchell recommended approval of the resolution authorizing the purchase of picnic tables and grills from Jamestown Advanced Products in an amount not to exceed $51,973.20. This request includes the purchase of replacement picnic tables, grills and fire pits for the lake parks that were lost or damaged during the flood. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PICNIC TABLES AND GRILLS THROUGH THE FEDERAL GENERAL SERVICES ADMINISTRATION COOPERATIVE PURCHASING PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 17. Consider renewal of an annual contract for baseball field material and services from MasterTurf Products and Services, Inc. Parks and Recreation Director Mitchell recommended approval of the annual contract for baseball field material and services from MasterTurf Products and Services, Inc. in an estimated annual amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council February 21, 2017 Page 10 Item 18. Consider the award of an informal request for quote, with renewals, for swimming pool maintenance services with Grapevine Pool & Spa. Parks and Recreation Director Mitchell recommended approval of the award of an informal request for quote to Grapevine Pool & Spa for an estimated budgeted amount of $40,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 19. Consider a Water and Wastewater Rate Update and Model Modernization Contract with NewGen Strategies & Solutions. Public Works Director Laster recommended approval of the contract with NewGen Strategies & Solutions in an amount not to exceed $32,500 to prepare a proposal to evaluate and update the City's water and wastewater rates along with an updated model to project rate impacts from the possible sale of bonds. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 20. Consider renewal of an annual contract for lighting and ballasts with Facility Solutions Group, Inc. Public Works Director Laster recommended approval of the annual contract with Facility Solutions Group, Inc. in the estimated amount of $20,000 to allow for the purchase of various types of lighting and ballasts on an as-needed basis to service various City facilities. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council February 21, 2017 Page 11 Item 21. Consider renewal of an annual contract for a preventative roof maintenance program with Tremco/Weatherproofinq Technologies, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network. Public Works Director Laster recommended approval of an annual contract with Tremco/Weatherproofing Technologies, Inc. for an annual estimated budgeted amount of $27,790.51. The preventative maintenance program will include initial inspection and evaluation to identify maintenance, repair or replacement requirements. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 22. Consider the minutes of the February 7, 2017 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 15. Consider Resolution No. 2017-024 authorizing the purchase of advertising services from Community Impact newspaper. Parks and Recreation Director Mitchell answered Council's questions regarding the purchase of advertising services for a total amount not to exceed $39,499.51. Motion was made to approve the purchase of advertising services from Community Impact newspaper. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE City Council February 21, 2017 Page 12 ADVERTISING SERVICES AND PROVIDING AN EFFECTIVE DATE PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 23. Zoning Application Z17-01 (The Oaks of Lonesome Dove) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the zoning application with a vote of 7-0. Motion was made to approve Ordinance No. 2017-011, Z17-01 (The Oaks of Lonesome Dove). Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-011 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z17-01 ON A TRACT OF LAND OUT OF THE LEONARD LINCOLN SURVEY, ABSTRACT NO. 0981 (2321 LONESOME DOVE ROAD) DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-20" SINGLE FAMILY DISTRICT REGULATIONS TO "R-12.5" SINGLE FAMILY DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF A FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council February 21, 2017 Page 13 Item 24. Final Plat of Lot 1R1 and Lots 2R — 9, Block A, The Oaks of Lonesome Dove Revised Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat application with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1R1 and Lots 2R — 9, Block A, The Oaks of Lonesome Dove Revised. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 25. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-03 Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the Comprehensive Zoning Ordinance amendments with a vote of 7-0. Motion was made to approve Ordinance No. 2017-012, AM17-03, Amendments to Comprehensive Zoning Ordinance No. 82-73 Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-012 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY PROVIDING FOR AMENDMENTS AND CHANGES TO ZONING REGULATIONS BY AMENDING SECTION 25, "C-C" COMMUNITY COMMERCIAL DISTRICT; SECTION 26, "HC" HIGHWAY COMMERCIAL DISTRICT; SECTION 27, "P-O" PROFESSIONAL OFFICE DISTRICT; SECTION 29, "HCO" HOTEL AND CORPORATE OFFICE DISTRICT; AND SECTION 32, "BP" BUSINESS PARK DISTRICT PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council February 21, 2017 Page 14 ADJOURNMENT Motion was made to adjourn the meeting at 8:07 p.m. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th day of March, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary