HomeMy WebLinkAboutItem 09 - Coury Hospitality Pre-Dev Budget MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 7, 2017
SUBJECT: RAIL STATION PRE-DEVELOPMENT BUDGET
RECOMMENDATION:
City Council to consider adopting a resolution approving a Pre-Development Budget
under the terms of the Development Services Agreement with Coury Hospitality for the
construction of the new TEX Rail Station and Hotel complex located at 815 South Main
Street, and adopting an appropriation ordinance for the funding of the Pre-Development
Budget.
FUNDING SOURCE:
Funding is budgeted in the FY2017 budget in an amount not to exceed $373,600. Upon
approval of the attached appropriation ordinance and transfer of funds from the 4B
Transit Fund to the General Facilities Capital Projects Fund, funding will be available in
the General Facilities Capital Projects Fund 177-48840-415-001-170001-0.
BACKGROUND:
The process to develop a design contract and subsequently a construction contract with
a GMP (Guaranteed Maximum Price) requires a significant amount of preliminary effort
and cost. These pre-development efforts provide an accurate basis upon which the
Final Design Contracts and fees as well as the GMP will be based.
The Pre-Development efforts include the following components:
• Architectural
• Structural engineering
• MEP (mechanical, electrical & plumbing)
• Landscaping/plaza
• Civil site work
• Parking garage planning
• Project management
• Preliminary construction planning and estimating
The continuation of the development of the project is dependent upon these efforts
taking place in a timely manner.
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Staff recommends approval.
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Grapevine Rail Project COURY DEVELOPMENT
Pre Development Budget3111111111
Feburary 22, 2017
A Professional Fees
Design
1 Architexas $70,000
2 Structural $25,000 Consulting for budget refinement
3 MEP $30,000 Consulting for budget refinement
4 Landscaping/ Plaza $20,000 Consulting for budget refinement
Civil/Site $40,000 Added $5K for 10 foot strip of unaccounted land
5 research
Parking
6 Walker Parking Consultants $50,000 SD level documents and pricing narative
Management
7 Coury Development $50,000 Oversight of profesional team, selection of parking
team, branding company review. Pre work
required to present final budget.
8 Reimbursable Expenses $5,000 10% Reserve
Construction
9 Manhattan Pre-construction $66,000
10 Reimbursable Expenses $600 Reserve
SUB TOTAL PROF FEES $356,600
11 Contengency $17,000 5% of Soft and Hard Costs
c Total Costs $373,600
RESOLUTION NO. 2017-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING A PRE-
DEVELOPMENT BUDGET FOR THE CONTINUED
DEVELOPMENT OF THE FINAL SCOPE OF THE DESIGN
AND CONSTRUCTION OF THE RAIL STATION NEW
DEPOT, HOTEL AND GARAGE PROJECT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine and Coury Hospitality ("Coury") entered into a
Development Services Agreement dated December 7, 2016 (the "Contract"); and
WHEREAS, the Contract provides for the joint, public/private development of a rail
station building, rail station hotel, interior and exterior public spaces, and a parking
garage; and
WHEREAS, Section 2.5 of the Contract provides for the preparation of a
development and construction budget "Approved Budget"; and
WHEREAS, Coury Hospitality has prepared a Pre-Development Budget for tasks
necessary for the continued development of the final scope of the design and
construction of the rail station new depot, hotel and garage for City Council approval;
and
WHEREAS, all legal prerequisites for the adoption of this resolution have been
met, including but not limited to the Local Government Code and the Open Meetings Act;
and
WHEREAS, the City Council hereby declares that the approval of this resolution is
in the best interest of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the preamble are true and correct as if
copied herein in their entirety.
Section 2. That the City Council of the City of Grapevine hereby approves the
Pre-Development Budget in an amount not to exceed $373,600 for the continued
development of the final scope of the design and construction of the rail station new
depot, hotel and garage as an element of the project "Approved Budget", and authorizes
the City Manager, or his designee, to execute any documents necessary to proceed.
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of March, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2017-026 2
ORDINANCE NO. 2017-013
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $373,600.00
FROM THE 4B TRANSIT FUND TO THE GENERAL
FACILITIES CAPITAL PROJECTS FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City supports extension of the Trinity Rail Express to the City of
Grapevine and development of the property for the rail station; and
WHEREAS, funding of $373,600.00 is included in the 4B Transit Fund from the
2017 Adopted Budget; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the preamble of this ordinance are true and
correct and are hereby incorporated into the body of this ordinance as if copied in their
entirety.
Section 2. That the City Council hereby approves the use of funds from the 4B
Transit Fund.
Section 3. That the City Council hereby appropriates the funding.
Section 4. That the City Council hereby authorizes the transfer of $373,600.00
from the 4B Transit Fund to the General Facilities Capital Projects Fund and appropriates
$373,600.00 to the General Facilities Capital Projects Fund from available funds.
Section 5. The fact that the present ordinances and regulations of the City of
Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the public creates an emergency which requires that this ordinance
become effective from and after the date of its passage, and it is accordingly so ordained.
Section 6. That this ordinance shall take effect immediately upon passage by
the City Council of the City of Grapevine, Texas.
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PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of March, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Ordinance No. 2017-013 2