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HomeMy WebLinkAboutItem 16 - Radio Coverage System MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: MARCH 7, 2017 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A RADIO COVERAGE SYSTEM AND ADOPT THE ATTACHED APPROPRIATION ORDINANCE RECOMMENDATION: City Council to consider approval of a resolution for the purchase of a radio coverage system for the Public Safety Building from DFW Communications, Inc. and approval of an appropriation ordinance. FUNDING SOURCE: Upon approval of the attached appropriation ordinance, funds will be available in account 177-48860-101-20-PSEQP-2 (2017 CO Radio Coverage System) for a total amount not to exceed $343,800.00. BACKGROUND: The radio coverage system in the current Police building is at end of life and requires replacement. The radio coverage system will provide uninterrupted communication service throughout the new Public Safety Building. This purchase will be made in accordance with an existing interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791 . Bids were taken by the Cooperative and a contract was awarded to DFW Communications, Inc. The Police Department and Purchasing staff reviewed the contract for departmental specification compliance and pricing and determined that the contract would provide the best product and pricing for meeting the needs of the City. The attached appropriation ordinance appropriates the full amount from the 2017 Certificate of Obligation Issuance. Staff will return to council as appropriate for approval of future agreements in accordance with the bond documents. Staff recommends approval. RESOLUTION NO. 2017-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A RADIO COVERAGE SYSTEM FOR THE PUBLIC SAFETY BUILDING THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791 to enter into an interlocal agreement with other qualified agencies in the State of Texas; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a qualified purchasing cooperative program as authorized by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791; and WHEREAS, the City of Grapevine, Texas has established an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize established contracts meeting all State of Texas bidding requirements; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an established contract no. 433-13, Radio Communications Products, with DFW Communications, Inc.; and WHEREAS, the City of Grapevine, Texas has a need to purchase a radio coverage system for the Public Safety Building; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of a radio coverage system for the Public Safety Building from DFW Communications, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) for an amount not to exceed $343,800.00. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said radio system. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of March, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: John F. Boyle, Jr. City Attorney I Resolution No. 2017-028 2 ORDINANCE NO. 2017-015 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $9,975,287.00 FROM THE SERIES 2017 CERTIFICATES OF OBLIGATION PROCEEDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City desires to appropriate funds for I.T. equipment, land and remodeling for fire stations in Grapevine; and WHEREAS, funding of $9,975,287.00 is available from the 2017 Certificate of Obligation proceeds in the General Facilities Capital Project Fund WHEREAS, the City Council deems the passage of this ordinance as necessary to protect the public, health, safety, and welfare; and WHEREAS, the City Council is authorized by law to adopt the provisions contained herein, and has complied with all the prerequisites necessary for the passage of this Ordinance, including but not limited to the Open Meetings Act. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1 . That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council hereby approves the use of the certification of obligation proceeds from the General Facilities Capital Project Fund. Section 3. That the City Council hereby appropriates the funding. Section 4. That the City Council hereby authorizes an amount of$9,975,287.00 to be appropriated in the General Facilities Capital Projects Fund from available funds. Section 5. The fact that the present ordinances and regulations of the City of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the public creates an emergency which requires that this ordinance become effective from and after the date of its passage, and it is accordingly so ordained. Section 6. That this ordinance shall take effect immediately upon passage by the City Council of the City of Grapevine, Texas. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th Day of March, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: John F. Boyle, Jr. City Attorney Ordinance No. 2015-015 2