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HomeMy WebLinkAbout2017-03-07 Regular Meeting * CITY OF GRAPEVINE, TEXAS (;4AP- dVINE REGULAR CITY COUNCIL MEETING AGENDA T E x a s TUESDAY, MARCH 7, 2017 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner 7:00 p.m. Call to Order - Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Council Meeting - Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council will reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Darlene Freed 3. Posting the Colors and Pledge of Allegiance: Boy Scout Troop 7 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. City Council March 7, 2017 Page 2 PRESENTATIONS 5. Pattillo, Brown and Hill, LLC, the City's auditing firm, to present to the City Council filing the annual audit report in compliance with the City Charter, Article 3, Section 3.14. 6. Chief Financial Officer to present Quality of Life Fund update. 7. Convention and Visitors Bureau Executive Director to present Vintage Rail platform, station house, and storage track realignment. 8. Police Chief to present Needs Assessment Study for the Animal Shelter. NEW BUSINESS 9. Consider Resolution No. 2017-026 authorizing a pre-development budget under the terms of the Development Services Agreement with Coury Hospitality for the final scope of the design and construction of the rail station new depot, hotel and garage located at 815 South Main Street; Ordinance No. 2017-013 appropriating funds to the General Facilities Capital Projects Fund for the pre-development budget; and take any necessary action. 10. Consider Ordinance No. 2017-014 amending Section 16, Parks and Recreation of the City Code of Ordinances as it relates to the possession and consumption of alcoholic beverages, tobacco-free areas, firearms, weapons and explosives in parks; park hours; and for-profit use of parks; and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11 . Consider award of an annual contract with VSP for vision insurance. Chief Financial Officer recommends approval. 12. Consider renewal of an annual contract for Microsoft product licenses from SHI Government Solutions, Inc. through an interlocal agreement with the State of Texas Department of Information Resources (DIR). Chief Technology Officer recommends approval. 13. Consider Resolution No. 2017-027 authorizing the purchase of Meraki Security Licenses for the Information Technology department from Netsync Network City Council March 7, 2017 Page 3 Solutions through an interlocal agreement with the State of Texas Department of Information Resources (DIR). Chief Technology Officer recommends approval. 14. Consider the award of RFB 448-2017 annual contract to PureService Corporation for parks janitorial services. Parks and Recreation Director recommends approval. 15. Consider the award of RFB 447-2017 as a multiple award annual contract to Chibli Stone Works, Inc., Caststone Solutions Co. and Austin Masonry Construction for masonry services. Parks and Recreation Director recommends approval. 16. Consider Resolution No. 2017-028 authorizing the purchase of a radio coverage system for the Public Safety Building from DFW Communications, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) and Ordinance No. 2017-015 appropriating funds from the Series 2017 Certificate of Obligation bonds. Police Chief recommends approval. 17. Consider an annual contract and license renewal, including annual maintenance, with Cartegraph for OMS Software for the Public Works Department asset and work order management system. Public Works Director recommends approval. 18. Consider an agreement with The Gatehouse to provide interim funding for the design and construction of a traffic signal at the intersection of Westport Parkway and Stone Myer Parkway. Public Works Director recommends approval. 19. Consider approval for the award of an informal request for quote for reinforced concrete pipe for the Hudgins Street project from Johnson County Pipe, Inc. Public Works Director recommends approval. 20. Consider renewal of an annual contract with HD Supply Waterworks for water meters and registers. Public Works Director recommends approval. 21 . Consider the minutes of the February 21 , 2017 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. City Council March 7, 2017 Page 4 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on March 3, 2017 by 5:00 p.m. GRAPE ' - ` 0A. �y U� , � tm Tara Brooksr wti ix J& City Secretary ��. % STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of March, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tern Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council Meeting March 7, 2017 The City Council recessed to the City Council Conference Room and began the closed session at 7:02 p.m. The closed session ended at 7:22 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087. City Manager Rumbelow replied there was no action needed. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation. Mayor Pro Tern Darlene Freed delivered the invocation. Item 3. Posting the Colors and Pledge of Allegiance. Boy Scout Troop 7 posted the colors and led the Pledge of Allegiance. Item 4. Citizen Comments Ray Harris, 2975 Peninsula Drive, Grapevine announced that he would be submitting a Special Event Permit for a 5K run this spring. Don Mayo, 2904 Kimball Court, Grapevine spoke in support of the Animal Shelter improvements. PRESENTATIONS Item 5. Pattillo, Brown and Hill, LLC, the City's auditing firm, to present to the City Council filing the annual audit report in compliance with the City Charter, Article 3, Section 3.14. Chief Financial Officer Greg Jordan introduced Nicole Bradshaw with Pattillo, Brown and Hill, LLC who presented the Fiscal Year 2016 audit report. The City received an unmodified opinion, which is a clean opinion and the highest opinion that can be given. Item 6. Chief Financial Officer to present Quality of Life Fund update. Chief Financial Officer Jordan described the changes to the Quality of Life budget that have been made since the workshop that was held on January 9, 2017. Council City Council Meeting March 7, 2017 discussed the proposed projects. Chief Financial Officer Jordan and City Manager Rumbelow answered Council's questions. Item 7. Convention and Visitors Bureau Executive Director to present Vintage Rail platform, station house, and storage track realignment. Convention and Visitors Bureau Executive Director Paul McCallum presented the changes to the Vintage Rail components that are required for the Texrail project construction. Item 8. Police Chief to present Needs Assessment Study for the Animal Shelter. Police Chief Eddie Salame introduced Michael Barnard with Shelter Planners of America who presented the Animal Shelter Needs Assessment and answered Council's questions. Council Member Coy left the meeting at 8:46 p.m. NEW BUSINESS Item 9. Consider Resolution No. 2017-026 authorizing a pre-development budget under the terms of the Development Services Agreement with Coury Hospitality for the final scope of the design and construction of the rail station new depot, hotel and garage located at 815 South Main Street; Ordinance No. 2017-013 appropriating funds to the General Facilities Capital Projects Fund for the pre-development budget; and take any necessary action. Public Works Director Stan Laster presented this item. The pre-development budget components include architectural; structural engineering; mechanical, electrical, and plumbing; landscape; civil site work; parking garage planning; project management; and preliminary construction planning and estimating. The budgeted amount shall not exceed $373,600. Motion was made to approve Resolution No. 2017-026 authorizing the pre-development budget and Ordinance No. 2017-013 transferring funds to the General Facilities Capital Projects Fund. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A PRE- DEVELOPMENT BUDGET FOR THE CONTINUED City Council Meeting March 7, 2017 DEVELOPMENT OF THE FINAL SCOPE OF THE DESIGN AND CONSTRUCTION OF THE RAIL STATION NEW DEPOT, HOTEL AND GARAGE PROJECT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-013 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $373,600.00 FROM THE 4B TRANSIT FUND TO THE GENERAL FACILITIES CAPITAL PROJECTS FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Consider Ordinance No. 2017-014 amending Section 16, Parks and Recreation of the City Code of Ordinances as it relates to the possession and consumption of alcoholic beverages, tobacco-free areas, firearms, weapons and explosives in parks; park hours; and for-profit use of parks; and take any necessary action. Assistant City Attorney Matthew C.G. Boyle highlighted the changes to Section 16 of the City Code of Ordinances as it relates to various regulations in City Parks. Motion was made to approve Ordinance No. 2017-014 amending Section 16, Parks and Recreation of the City Code of Ordinances. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-014 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE CODE OF ORDINANCES CHAPTER 16, PARKS AND RECREATION, PROHIBITING POSSESSION AND CONSUMPTION OF ALCOHOLIC BEVERAGES AT CITY PARKS, PROVIDING CLOSING HOURS OF CITY PARKS, PROVIDING THE AUTHORITY TO DESIGNATE TOBACCO- FREE AREAS TO THE PARKS AND RECREATION BOARD, AND PROHIBITING FIREARMS, WEAPONS, AND EXPLOSIVES IN CITY PARKS; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council Meeting March 7, 2017 Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no items requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider award of an annual contract with VSP for vision insurance. Chief Financial Officer Jordan recommended approval of the contract with VSP for vision insurance to all benefit eligible employees and their eligible dependents in the estimated annual amount of$133,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 Item 12. Consider renewal of an annual contract for Microsoft product licenses from SHI Government Solutions, Inc. through an interlocal agreement with the State of Texas Department of Information Resources (DIR). Chief Technology Officer Tessa Allberg recommended approval of the annual contract for Microsoft product licenses that includes the Microsoft Office suite, the virtual desktop environment, and the Microsoft Outlook email system for a total amount not to exceed $241,434. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 Item 13. Consider Resolution No. 2017-027 authorizing the purchase of Meraki Security Licenses for the Information Technology department from Netsync Network Solutions through an interlocal agreement with the State of Texas Department of Information Resources (DIR). City Council Meeting March 7, 2017 Chief Technology Officer Allberg recommended approval of the resolution authorizing the purchase of Meraki WI-Fl access points and firewalls for a total amount not to exceed $44,810.50. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MERAKI SECURITY LICENSES FOR THE INFORMATION TECHNOLOGY DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Consider the award of RFB 448-2017 annual contract to PureService Corporation for parks janitorial services. Parks and Recreation Director Kevin Mitchell recommended approval of the award of the RFB for janitorial services to be performed at various parks, medians, right-of-ways, facilities, open spaces and athletic complexes throughout the City. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 Item 15. Consider the award of RFB 447-2017 as a multiple award annual contract to Chibli Stone Works, Inc., Caststone Solutions Co. and Austin Masonry Construction for masonry services. Parks and Recreation Director Mitchell recommended approval of the award of the RFB for masonry services to multiple vendors for an estimated annual amount of$40,000.00. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta City Council Meeting March 7, 2017 Nays: None Approved: 6-0 Item 16. Consider Resolution No. 2017-028 authorizing the purchase of a radio coverage system for the Public Safety Building from DFW Communications, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) and Ordinance No. 2017-015 appropriating funds from the Series 2017 Certificate of Obligation bonds. Police Chief Salame recommended approval of the resolution authorizing the purchase of a radio coverage system to provide uninterrupted communication service throughout the new Public Safety Building for a total amount not to exceed $343,800.00. The ordinance appropriates the full amount from the Series 2017 Certificate of Obligation bonds. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A RADIO COVERAGE SYSTEM FOR THE PUBLIC SAFETY BUILDING THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-015 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $9,975,287.00 FROM THE SERIES 2017 CERTIFICATES OF OBLIGATION PROCEEDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 17. Consider an annual contract and license renewal, including annual maintenance, with Cartegraph for OMS Software for the Public Works Department asset and work order management system. City Council Meeting March 7, 2017 Public Works Director Laster recommended approval of the annual contract and license renewal for the asset and work order management system for a total amount of $45,645.51, Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 Item 18. Consider an agreement with The Gatehouse to provide interim funding for the design and construction of a traffic signal at the intersection of Westport Parkway and Stone Myers Parkway. Public Works Director Laster recommended approval of the agreement with The Gatehouse to provide interim funding for the design and construction of a traffic signal. Engineering staff has determined that a signal is warranted at the intersection of Westport Parkway and Stone Myers Parkway, however funds are not programmed in the Fiscal Year 2017 budget. The Gatehouse proposes to provide the funds for the signal for construction this year with the understanding the City will include funds to reimburse them in the Fiscal Year 2018 budget. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 Item 19. Consider approval for the award of an informal request for quote for reinforced concrete pipe for the Hudgins Street project from Johnson County Pipe, Inc. Public Works Director Laster recommended approval of the award of an informal request for quote in amount not to exceed $23,710.70 for reinforced concrete pipe to be used to construct a new storm drain system along the Hudgins Street extension from Church Street to Ball Street. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 City Council Meeting March 7, 2017 Item 20. Consider renewal of an annual contract with HD Supply Waterworks for water meters and registers. Public Works Director Laster recommended approval of the renewal of the annual contract for water meters and registers in an estimated annual amount of$98,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 Item 21. Consider the minutes of the February 21, 2017 Regular City Council meeting. City Secretary recommends approval. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:57 p.m. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21st day of February, 2017. City Council Meeting March 7, 2017 APPROVED: William D. Tate Mayor ATTEST: , - 4 k \ % . .• --I •mak ' -4 Tara Brooks w , frt'UV' x City Secretary ‘9 *`*"*