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HomeMy WebLinkAboutItem 15 - Roadway Striping MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: MAY 19, 2026 SUBJECT: INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR ROADWAY STRIPING OF OAK GROVE LOOP AND EAST WALL STREET RECOMMENDATION: City Council to consider approval of an Interlocal Agreement with Tarrant County for roadway striping on Oak Grove Loop and East Wall Street. FUNDING SOURCE: Funds are available in the Permanent Capital Maintenance Fund (Streets) in an estimated amount of$11,800.66. BACKGROUND: The proposed Interlocal Agreement is a partnership that Tarrant County and the City have previously entered into for work on various City street roadway rehabilitation projects. This is the first roadway striping ILA with the County. Tarrant County has also entered into similar agreements with neighboring cities. Under the terms of the agreement, Tarrant County will provide labor, equipment, and materials for striping with waterborne acrylic traffic paint. The City will pay for paint materials (not to exceed $11,800.66), provide a clean and serviceable roadway, and other miscellaneous items. The City will notify adjacent property owners and provide traffic control assistance for the striping of: Oak Grove Loop from Dove Loop Road to Dove Road East Wall Street from Jenkins Street to Austin Street Staff recommends approval THE STATE OF TEXAS INTERLOCAL AGREEMENT COUNTY OF TARRANT BACKGROUND This Interlocal Agreement is between Tarrant County, Texas ("COUNTY"), and the City of Grapevine ("CITY"). WHEREAS, the CITY is requesting the COUNTY's assistance applying permanent roadway striping on the following streets (the "Project"), located within the CITY: • Oak Grove Loop — from Dove Loop Road to Dove Road • East Wall Street — from Jenkins Street to Austin Street WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of the Texas Government Code provides legal authority for the parties to enter into this Agreement; and WHEREAS, during the performance of the governmental functions and the payment for the performance of those governmental functions under this Agreement, the parties will make the performance and payment from current revenues legally available to that party; and WHEREAS, the Commissioners Court of the COUNTY and the City Council of the CITY each make the following findings: a. This Agreement serves the common interests of both parties; b. This Agreement will benefit the public; C. The division of costs fairly compensates both parties to this Agreement; and d. The CITY and the COUNTY have authorized their representative to sign this Agreement; and e. The COUNTY and CITY acknowledge that they are each a "governmental entity" and not a "business entity" as those terms are defined in Tex. Gov't Code § Section 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov't Code Section 2252.908 is required. NOW, THEREFORE, the COUNTY and the CITY agree as follows: 1 TERMS AND CONDITIONS 1. COUNTY RESPONSIBILITY The COUNTY will furnish the labor, equipment, and materials to assist the CITY in completing the Project. The COUNTY will use waterborne acrylic traffic paint that complies with current Texas Department of Transportation specifications. The COUNTY will apply the striping during the hours of 8:30 AM to 2:30 PM, Monday to Friday. 2. CITY RESPONSIBILITY The CITY will pay the COUNTY for the cost of paint materials in an amount not to exceed $11 ,800.66. The actual cost to the CITY will be determined upon completion of the Project. The CITY will provide striping documentation if there are no markings present or no longer visible, and if passing lanes or ANY deviation from the original striping is requested. The CITY will provide a staging area if needed, and personnel to provide flagging and/or traffic control assistance as requested. The CITY will ensure prior to striping that the roadway surface is clean and serviceable for application of paint, and that temporary tabs and construction markings are removed. The CITY will notify adjacent property owners of the schedule for striping services provided by the COUNTY. The CITY agrees that the CITY will be responsible for damages to adjacent property. The CITY will pay COUNTY the invoiced amount for all striping, signs and incidental materials, upon completion of the Project. 3. PROCEDURES DURING PROJECT If the CITY has a complaint regarding the COUNTY's performance of the Project, the CITY must complain in writing to the COUNTY no later than 30 days of the date of Project completion. 4. NO WAIVER OF IMMUNITY This Agreement does not waive COUNTY rights under a legal theory of sovereign immunity. This Agreement does not waive CITY rights under a legal theory of sovereign immunity. 2 5. TIME PERIOD FOR COMPLETION The CITY will give the COUNTY notice to proceed at the appropriate time. However, the COUNTY is under no duty to commence construction at any particular time. 6. THIRD PARTY This contract shall not be interpreted to inure to the benefit of a third party not a party to this contract. This contract may not be interpreted to waive any statutory or common law defense, immunity, including governmental and sovereign immunity, or any limitation of liability, responsibility, or damage of any party to this contract, party's agent, or party's employee, otherwise provided by law. 7. JOINT VENTURE & AGENCY The relationship between the parties to this Agreement does not create a partnership or joint venture between the parties. This Agreement does not appoint any party as agent for the other party. 8. EFFECTIVE DATE This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. 9. TERMINATION OF AGREEMENT This Agreement will automatically terminate upon completion of the Project or September 30, 2026, whichever date occurs first. This Agreement may be renewed prior to its expiration upon the mutual consent of the parties in writing. 10. EXECUTION OF AGREEMENT This agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy of this agreement, and all of which, when taken together, shall be deemed to constitute one and the same agreement. The exchange of copies of this agreement and of signature pages by electronic transmission shall constitute effective execution and delivery of this agreement as to the parties and may be used in lieu of the original agreement for all purposes. Signatures of the parties transmitted or executed electronically shall be deemed to be their original signatures for any purposes whatsoever. 11. COMPLIANCE WITH LAWS In providing the services required by this Agreement, COUNTY and CITY must observe and comply with all applicable federal, state, and local statutes, ordinances, rules, and regulations, including without limitation, workers' compensation laws, minimum and 3 maximum salary and wage statutes and regulations, and non-discrimination laws and regulations. COUNTY and CITY shall be responsible for ensuring its compliance with any laws and regulations applicable to its business, including maintaining any necessary licenses and permits. COUNTY OF TARRANT CITY OF GRAPEVINE STATE OF TEXAS STATE OF TEXAS By: Separate Electronic Signature Page Tim O'Hare County Judge Authorized City Official Signed on: Signed on: APPROVED AS TO FORM* APPROVED AS TO FORM AND LEGALITY Criminal District Attorney's Office* City Attorney * By law, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead, those parties should seek contract review from independent counsel. 4