HomeMy WebLinkAboutItem 14 - Dispatch System Reclocation MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
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FROM: BRUNO RUMBELOW, CITY MANAGER NO
MEETING DATE: APRIL 4, 2017
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
DISPATCH SYSTEM RELOCATION SERVICES
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of dispatch system
relocation services for the public safety building from DFW Communications, Inc. through
an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 117-44540-209-4 (Professional
Services) for a total amount not to exceed $93,336.17.
BACKGROUND:
This is the cost for moving the public safety communication center from its current location
to the new Grapevine Public Safety Building.
DFW Communications will breakdown and move all of the existing equipment in the Dallas
Road communications center to the new building. This includes all of the public safety
radio systems and antennas, the computers utilized by Dispatch personnel and the
associated servers. All of the systems will be installed, tested, and optimized for the new
facility.
This purchase will be made in accordance with an existing interlocal agreement with The
Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to DFW Communications,
Inc. The Police Department and Purchasing staff reviewed the contract for departmental
specification compliance and determined that the contract would provide the best product,
service and pricing for meeting the needs of the City.
Staff recommends approval.
TD/BS
RESOLUTION NO. 2017-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
DISPATCH SYSTEM RELOCATION SERVICES FOR THE
PUBLIC SAFETY BUILDING THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract no. 433-13, Radio Communications Products, with DFW
Communications, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need to move the dispatch system
from the current location to the new public safety building; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of dispatch system relocation services for the public safety building from DFW
Communications, Inc. through an interlocal agreement with The Local Government
Purchasing Cooperative (BuyBoard) for an amount not to exceed $93,336.17.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said dispatch relocation services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of April, 2017.
APPROVED
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2017-037 2