HomeMy WebLinkAbout2017-04-04 Regular Meeting * CITY OF GRAPEVINE, TEXAS
(G]E�AV1 E REGULAR CITY COUNCIL MEETING AGENDA
T E x A s TUESDAY, APRIL 4, 2017
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:30 p.m. Dinner
7:00 p.m. Call to Order - Council Chambers
7:00 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Council Meeting - Council Chambers
CALL TO ORDER: 7:00 p.m. - City Council Chambers
EXECUTIVE SESSION:
1 . City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551 .072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551 .087, Texas
Government Code.
City Council will reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Council Member Chris Coy
3. Posting the Colors, American Pledge of Allegiance and Texas Pledge of
Allegiance: Boy Scout Troop 700
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
City Council
April 4, 2017
Page 2
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
5. Mayor Tate to present a proclamation to Alliance for Children recognizing Child
Abuse Prevention Month.
6. Police Chief to present Police Department update.
NEW BUSINESS
7. Consider Resolution No. 2017-034 authorizing the purchase of soccer field
lighting for Meadowmere Park from Musco Sports Lighting, LLC through an
interlocal agreement with The Local Government Purchasing Cooperative
(BuyBoard) and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
8. Consider the mid-year appointment of Robert Blalock to the Golf Course Advisory
Board to fill a vacancy. Council Member Lease recommends approval.
9. Consider a Joint Election Agreement with the Tarrant County Elections
Administrator to provide election services and equipment for the May 6, 2017
General Election. City Secretary recommends approval.
10. Consider Resolution No. 2017-035 authorizing an Interlocal Cooperative
Purchasing Agreement with the Region VIII Education Service Center to purchase
various goods and services through contracts established through The Interlocal
Purchasing System (TIPS) Program. Chief Financial Officer recommends
approval.
11 . Consider renewal of a professional services contract for medical control services
from BEST EMS. Fire Chief recommends approval.
12. Consider Resolution No. 2017-036 authorizing the purchase of swimming pool
chemicals from DCC, Inc. through an interlocal agreement with The Local
Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director
recommends approval.
City Council
April 4, 2017
Page 3
13. Consider renewal of annual contracts with Pure Service Corporation as the primary
vendor and ACBMS International Group as the secondary vendor for cabin
housekeeping services. Parks and Recreation Director recommends approval.
14. Consider Resolution No. 2017-037 authorizing the purchase of dispatch system
relocation services for the Public Safety Building from DFW Communications, Inc.
through an interlocal agreement with The Local Government Purchasing
Cooperative (BuyBoard). Police Chief recommends approval.
15. Consider Ordinance No. 2017-020 amending the Code of Ordinances, Chapter
23, Traffic, Section 23-30, relative to Stop Intersections by adding Grapevine Bluffs
Addition: eastbound Kubota Drive at State Highway 121 southbound frontage
road, southbound Kubota Drive at Grapevine Mills Boulevard North, eastbound
Bluffs Lane at Kubota Drive, and westbound Bluffs Lane at FM 2499 northbound
frontage road. Public Works Director recommends approval.
16. Consider the award of RFB 444-2017 for five Harley-Davidson police motorcycles
to Longhorn Harley-Davidson. Public Works Director recommends approval.
17. Consider renewal of annual contracts for cold milling machining to primary vendors
Dustrol, Inc. and Tex Op Construction, LP through an interlocal agreement with
Tarrant County, Texas. Public Works Director recommends approval.
18. Consider renewal of annual contracts for various fuels to Martin Eagle Oil
Company as primary vendor, TAC Energy as secondary vendor and Douglas
Distributing as alternate vendor through an interlocal agreement with Tarrant
County, Texas. Public Works Director recommends approval.
19. Consider the minutes of the March 21, 2017 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
City Council
April 4, 2017
Page 4
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on March 31, 2017
by 5:00 p.m.
GRApF
Tara Brooks LU
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th
day of April, 2017 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with Mayor Pro Tem Freed absent, and with the following members
of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 7:00 p.m.
EXECUTIVE SESSION
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
This item was not discussed.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council Meeting
April 4, 2017
The City Council recessed to the City Council Conference Room and began the closed
session at 7:02 p.m. The closed session ended at 7:40 p.m.
City Council reconvened in open session in the Council Chambers to determine if there
was any action due as a result of the Executive Session that was held earlier.
Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section
551.087. City Manager Rumbelow replied none was necessary.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:45 p.m. in the City Council Chambers.
Item 2. Invocation
Council Member Chris Coy delivered the invocation.
Item 3. Posting the Colors, American Pledge of Allegiance and Texas Pledge of
Allegiance
Boy Scout Troop 700 posted the colors and led the Pledges of Allegiance.
Item 4. Citizen Comments
Ross Sawyers, 2701 Ira E. Woods Avenue, Grapevine, representing 121 Community
Church expressed his gratitude for the Church's new facility.
PRESENTATIONS
Item 5. Mayor Tate to present a proclamation to Alliance for Children recognizing Child
Abuse Prevention Month.
Mayor Tate declared April Child Abuse Prevention Month and presented the proclamation
to Katia Gonzalez with Alliance for Children. Ms. Gonzalez thanked the City for its support
of Alliance for Children.
Item 6. Police Chief to present Police Department update.
Police Chief Eddie Salame introduced Assistant Chief Mike Hamlin who presented this
item to Council. Assistant Chief Hamlin highlighted changes to officer training to include
de-escalation and mental health; the impact of video on the department; new equipment
purchases; and hiring changes and challenges.
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City Council Meeting
April 4, 2017
NEW BUSINESS
Item 7. Consider Resolution No. 2017-034 authorizing the purchase of soccer field
lighting for Meadowmere Park from Musco Sports Lighting, LLC through an interlocal
agreement with The Local Government Purchasing Cooperative (BuyBoard) and take any
necessary action.
Parks and Recreation Director Kevin Mitchell presented this item. The addition of lights
was previously approved in the May 2011 Parks and Recreation Master Plan Update.
Funds for this purchase, for a total amount not to exceed $758,021, are included in the
Quality of Life Capital Plan.
Motion was made to approve Resolution No. 2017-034 authorizing the purchase of soccer
field lighting from Musco Sports Lighting, LLC.
Motion: Coy
Second: Lease
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2017-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SOCCER FIELD LIGHTING FOR MEADOWMERE PARK
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
Consent Agenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. There were no items requested to be removed.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 8. Consider the mid -year appointment of Robert Blalock to the Golf Course Advisory_
Board to fill a vacancv.
Council Member Lease recommended appointing Robert Blalcok to fill a vacant seat that
is scheduled to expire in 2018.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: O'Dell
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City Council Meeting
April 4, 2017
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 9. Consider a Joint Election Agreement with the Tarrant County Elections
Administrator to provide election services and equipment for the May 6, 2017 General
Election.
City Secretary Tara Brooks recommended approval of the Joint Election Agreement with
Tarrant County Elections Administration to provide election services, including poll
workers and equipment, for the May 6, 2017 General Election in an estimated amount of
$5,530. City Council called the election at their January 17, 2017 meeting.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: O'Dell
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 10. Consider Resolution No. 2017-035 authorizing an Interlocal Cooperative
Purchasing Agreement with the Region VIII Education Service Center to purchase various
goods and services through contracts established through The Interlocal Purchasing
System (TIPS) Program.
Chief Financial Officer Greg Jordan recommended approval of Resolution No. 2017-035
authorizing the agreement with the Region VIII Education Service Center.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: O'Dell
Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2017-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO A
INTERLOCAL COOPERATIVE PURCHASING
AGREEMENT WITH THE REGION VIII EDUCATION
SERVICE CENTER AND PROVIDING AN EFFECTIVE
DATE
,n
City Council Meeting
April 4, 2017
Item 11. Consider renewal of a professional services contract for medical control services
from BEST EMS.
Fire Chief Darrell Brown recommended approval of the contract with
amount of $29,472.80. This contract will allow on -duty Baylor Scott &
department physicians to provide 24 hours a day medical guidance
Department paramedics by phone and in person.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
BEST EMS for an
White emergency
to Grapevine Fire
Item 12. Consider Resolution No. 2017-036 authorizing the purchase of swimming pool
chemicals from DCC, Inc. through an interlocal agreement with The Local Government
Purchasing Cooperative (BuvBoard).
Parks and Recreation Director Mitchell recommended approval of Resolution No. 2017-
036 authorizing the purchase of liquid chlorine, muriatic acid and other chemicals used to
sanitize and balance water chemistry required for Dove Waterpark, Pleasant Glade Pool
and The REC aquatic facilities from DCC, Inc. The Parks and Recreation Department
budgeted a total amount not to exceed $61,500 for these purchases.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
RESOLUTION NO. 2017-036
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SWIMMING POOL CHEMICALS THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
Item 13. Consider renewal of annual contracts with Pure Service Corporation as the
primary vendor and ACBMS International Group as the secondary vendor for cabin
housekeeping services.
Parks and Recreation Director Mitchell recommended approval of annual contracts for
cabin housekeeping services at The Vineyards Campground and Cabins from Pure
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City Council Meeting
April 4, 2017
Service Corporation and ACBMS International Group in an estimated annual amount of
$52,000.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Item 14. Consider Resolution No. 2017-037 authorizinq the purchase of dispatch system
relocation services for the Public Safety Building from DFW Communications, Inc. through
an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard).
Police Chief Salame recommended approval of Resolution No. 2017-037 authorizing the
purchase of dispatch system relocation services for a total amount not to exceed
$93,336.17. DFW Communications will breakdown and move all of the existing
equipment to the new building. This includes all of the public safety radio systems and
antennas, the computers utilized by Dispatch personnel and the associated servers. All
of the systems will be installed, tested, and optimized for the new facility.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
RESOLUTION NO. 2017-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
DISPATCH SYSTEM RELOCATION SERVICES FOR THE
PUBLIC SAFETY BUILDING THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 15. Consider Ordinance No. 2017-020 amending the Code of Ordinances, Chapter
23, Traffic, Section 23-30, relative to Stop Intersections by adding Grapevine Bluffs
Addition: eastbound Kubota Drive at State Highway 121 southbound frontage road,
southbound Kubota Drive at Grapevine Mills Boulevard North, eastbound Bluffs Lane at
Kubota Drive, and westbound Bluffs Lane at FM 2499 northbound frontage road.
Public Works Director Stan Laster recommended approval of Ordinance No. 2017-020
adding stop intersections within Grapevine Bluffs Addition.
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City Council Meeting
April 4, 2017
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
ORDINANCE NO. 2017-020
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE
OF ORDINANCES CHAPTER 23 TRAFFIC, SECTION 23-30
RELATIVE TO STOP INTERSECTIONS; REPEALING
CONFLICTING ORDINANCES; PROVIDING A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO HUNDRED
DOLLARS ($200.00); PROVIDING A SEVERABILITY
CLAUSE; DECLARING AN EMERGENCY AND PROVIDING
AN EFFECTIVE DATE
Item 16. Consider the award of RFB 444-2017 for five Harley-Davidson police
motorcycles to Longhorn Harley-Davidson.
Public Works Director Laster recommended approval of the purchase of five Harley-
Davidson police motorcycles for a total amount not to exceed $167,102.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Item 17. Consider renewal of annual contracts for cold milling machining to primary
vendors Dustrol, Inc. and Tex Op Construction, LP through an interlocal agreement with
Tarrant County, Texas.
Public Works Director Laster recommended approval of the annual contracts for cold
milling machining to Dustrol, Inc. and Tex Op Construction, LP for an estimated annual
amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
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City Council Meeting
April 4, 2017
Item 18. Consider renewal of annual contracts for various fuels to Martin Eagle Oil
Company as primary vendor, TAC Energy as secondary vendor and Douglas Distributing
as alternate vendor through an interlocal agreement with Tarrant County, Texas.
Public Works Director Laster recommended approval of the contracts to purchase various
fuels from Martin Eagle Oil Company, TAC Energy and Douglas Distributing in an annual
estimated budgeted amount of $837,500.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Item 19. Consider the minutes of the March 21, 2017 Regular City Council meeting.
City Secretary Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:34 p.m.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th
day of April, 2017.
William D. Tate
Mayor
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City Council Meeting
April 4, 2017
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Tara Brooks
City Secretary J I I m
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