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Home My WebLink AboutItem 13 - Chevrolet TahoeMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: JULY 7, 2026 SUBJECT: DONATION OF POLICE VEHICLE TO JACK COUNTY CONSTABLE OFFICE RECOMMENDATION: City Council to consider a resolution declaring a 2015 Chevrolet Tahoe as surplus, authorizing donation of said vehicle to Jack County Constable Office for the Police Department. FUNDING SOURCE: BACKGROUND: The Police Department has concluded service of a 2015 Chevrolet Tahoe, Unit 94305. This unit was assigned to the Patrol Section and used for patrols and response to calls. This unit was replaced with a new unit for the Police Department in the City's FY2026 Budget. Grapevine specific graphics and all equipment have been removed except for the emergency lighting and control unit. Staff is proposing to donate this vehicle to Jack County, Texas, Constable's Office for their use as a law enforcement agency. Staff has been in contact with Constable Clyde Watson regarding this possible donation, and he has expressed his gratitude for the City's consideration in this matter. Staff recommends approval. RG/MH ITY OF GRAPEVINE PERSONAL PROPERTY DONATION RECEIPT Donor Department: Police De;.,artment Department Contact: Rebecca Graves Recipient Agency: Jack County Constable Office Address: 100 N Main Street Jacksboro. TX 76458 Phone #: (940) 567-2161 Federal ID #: 75-6001025-2 The City of Grapevine donates and transfers to the recipient in "as is" condition with all faults and defects, the following personal property: Donation Description: 2015 Chevy Tahoe —VIN 1GNLC2ECXFR642062 Quantity Donated: One i1 i To have and to hold each item listed above, or in the attached donated equipment listing, to the recipient, its successors and assigns forever. The City of Grapevine hereby warrants that (1) the City is the lawful owner of the property listed, (11) has good and lawful right to donate the same, (III) the title to such property is free from any encumbrance, and (IV) the City will defend said title againstthe lawful claims of all persons whomsoever. In Witness Whereof, the city has caused this instrument to be executed in its name by a duly authorized representative. Upon retirement of equipment, recipient is responsible for proper disposal in accordance with environmental regulations. Purchasing (817) 410-3336; Office Address: 501 Shady Brook Drive, Grapevine, Texas 76051 Mailing Address: P.O. Box 95104, Grapevine, Texas 76099 '-T —FAX . A — S ^u Donor: City of Grapevine, Texas Recipient: 0 Title: Date: Print Name: Signature: Purchasing (817) 410-3336; Office Address: 501 Shady Brook Drive, Grapevine, Texas 76051 Mailing Address: P.O. Box 95104, Grapevine, Texas 76099 j Jack County Constable Office `- f Constable Clyde Watson r _ 100 N Main St Jacksboro, Texas 76459 May 4, 2026 Dear Sir, I want to personally thank you for the consideration you have given us in the possibility of obtaining a patrol unit from your agency. In December of 2025, I added another position to the Jack County Constable's Office due to the workload which increased when the Sheriff's Office forwarded all civil process to my Office. The Commissioner's Court voted to move my part time deputy to full time but would not go so far as to approve another vehicle. I assigned my patrol unit to my Deputy while I have been using my personal vehicle. The Sheriff's Office was asked if they had any spare units that we could use, to which they said they did not have any. That led me to reach out to find other ways to make up the patrol unit deficit we have right now. If awarded a patrol unit, that unit would be put into service for the Jack County Constable's Office as a front-line unit. It would be used for law enforcement activities as approved by the Jack County Constable's policies. Jack County has a taxpayer number of 1-75-6001025-2 Respectfully, Clyde Watson — Constable Jack County Constable's Office In GOd we Trust ITY OF GRAPEVINE SURPLUS PROPERTY TRANSFER FORM This form should be printed and filled out before the transfer of any surplus property to the Warehouse. Any property sent to the Warehouse without this form will not be accepted and/or returned to the department for the proper paperwork. A. INSTRUCTIONS TO TRANSFER SURPLUS PROPERTY: 1. All capital equipment with an asset tag requires an ASSET TRANSFER FORM to be filled out by the transferring department and sent with the capital equipment. This form can be obtained from Finance and is in addition to the surplus property transfer form. 2. It is the department's responsibility to insure delivery of the equipment to the Warehouse. For larger equipment or a large amount of equipment, and as a service, the Warehouse will arrange for the transfer by an outside company. If the department would like these arrangements to be made, the department number to be charged should be included on the form below. 3. Depending on the age, type and condition of the equipment, all property received at the Warehouse will first be offered to other departments that may be in need of the property and, if not, then added to the surplus property list to be disposed of at auction. INSTRUCTIONS TO FILL OUT THIS FORM. 1. Print out this form. 2. Fill in all information listed below. 3. If necessary, obtain a asset transfer form from Finance and fill out completely. 4_ Bring this form, the asset transfer form (if required) and the equipment to the Warehouse. 5. If you request an outside company to transfer the equipment, please note that on the form below and send only this form and the asset transfer form (if required). The Warehouse will then make arrangements to have the equipment picked up. 6. FILL OUT ONE FORM FOR EVERY PIECE OF EQUIPMENT. YOU MAY USE ONE FORM FOR A NUMBER OF MISCELLANEOUS SMALL ITEMS BUT MAJOR PIECES OF EQUIPMENT (ANYTHING LARGER THAN A TYPEWRITER AND ANYTHING THAT HAS A SERIAL NUMBER) REQUIRE ONE FORM FOR EACH PIECE OF EQUIPMENT. C. FILL OUT THE FOLLOWING INFORMATION: (Please print or type and fill out all known information. if the information is unknown enter "Unknown") Department Name: Police Department Department Contact Name: Stacey Manor Division Name: _Uniform Operations Contact Telephone: 817-410-3228 Property Descriptlon(Please describe as completely as possible) 2015 Chevy Tahoe - Unit 94305 VIN: 1 GNLC2ECXFR642062 Model #: Serial #: Asset Tag # (also requires asset transfer form): If mechanical or electronic, does the equipment need repair?(Yes or No): Do you need the equipment transferred to the Warehouse by an outside company?(Yes or No) If so, please enter the department account number to charge. Enter the approximate combined weight of the equips t to be picked up. Signature of person filling out this form: r Date: Authorization signature of Department Director: Date: ESOLUTION NO.2026-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE; PROVIDING FOR THE DONATION OF SAID PROPERTY TO THE JACK COUNTY CONSTABLE'S OFFICE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, it has been determined that the City of Grapevine is in possession of surplus and/or salvage property; and WHEREAS, one item would be of use to the Jack County Constable's Office. WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the following item is declared surplus and is donated to the Jack County Constable's Office: 2015 Chevrolet Tahoe VIN#1GNLC2ECXFR642062 Section 3. That the City Manager, or his designee, is authorized to make the above item available to the Jack County Constable's Office. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of July, 2026. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: Matthew C.G. Boyle City Attorney