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HomeMy WebLinkAboutItem 24 - Council Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of April, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with Mayor Pro Tem Freed absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. This item was not discussed. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council Meeting April 4, 2017 The City Council recessed to the City Council Conference Room and began the closed session at 7:02 p.m. The closed session ended at 7:40 p.m. City Council reconvened in open session in the Council Chambers to determine if there was any action due as a result of the Executive Session that was held earlier. Mayor Tate asked if there was any action necessary relative to Section 551 .072 or Section 551 .087. City Manager Rumbelow replied none was necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:45 p.m. in the City Council Chambers. Item 2. Invocation Council Member Chris Coy delivered the invocation. Item 3. Posting the Colors, American Pledge of Allegiance and Texas Pledge of Allegiance Boy Scout Troop 700 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments Ross Sawyers, 2701 Ira E. Woods Avenue, Grapevine, representing 121 Community Church expressed his gratitude for the Church's new facility. PRESENTATIONS Item 5. Mayor Tate to present a proclamation to Alliance for Children recognizing Child Abuse Prevention Month. Mayor Tate declared April Child Abuse Prevention Month and presented the proclamation to Katia Gonzalez with Alliance for Children. Ms. Gonzalez thanked the City for its support of Alliance for Children. Item 6. Police Chief to present Police Department update. Police Chief Eddie Salame introduced Assistant Chief Mike Hamlin who presented this item to Council. Assistant Chief Hamlin highlighted changes to officer training to include de-escalation and mental health; the impact of video on the department; new equipment purchases; and hiring changes and challenges. 2 City Council Meeting April 4, 2017 NEW BUSINESS Item 7. Consider Resolution No. 2017-034 authorizing the purchase of soccer field lighting for Meadowmere Park from Musco Sports Lighting, LLC through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item. The addition of lights was previously approved in the May 2011 Parks and Recreation Master Plan Update. Funds for this purchase, for a total amount not to exceed $758,021 , are included in the Quality of Life Capital Plan. Motion was made to approve Resolution No. 2017-034 authorizing the purchase of soccer field lighting from Musco Sports Lighting, LLC. Motion: Coy Second: Lease Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SOCCER FIELD LIGHTING FOR MEADOWMERE PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no items requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider the mid-year appointment of Robert Blalock to the Golf Course Advisory Board to fill a vacancy. Council Member Lease recommended appointing Robert Blalcok to fill a vacant seat that is scheduled to expire in 2018. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell 3 City Council Meeting April 4, 2017 Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 9. Consider a Joint Election Agreement with the Tarrant County Elections Administrator to provide election services and equipment for the May 6, 2017 General Election. City Secretary Tara Brooks recommended approval of the Joint Election Agreement with Tarrant County Elections Administration to provide election services, including poll workers and equipment, for the May 6, 2017 General Election in an estimated amount of $5,530. City Council called the election at their January 17, 2017 meeting. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 10. Consider Resolution No. 2017-035 authorizing an Interlocal Cooperative Purchasing Agreement with the Region VIII Education Service Center to purchase various goods and services through contracts established through The Interlocal Purchasing System (TIPS) Program. Chief Financial Officer Greg Jordan recommended approval of Resolution No. 2017-035 authorizing the agreement with the Region VIII Education Service Center. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO A INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH THE REGION VIII EDUCATION SERVICE CENTER AND PROVIDING AN EFFECTIVE DATE 4 City Council Meeting April 4, 2017 Item 11 . Consider renewal of a professional services contract for medical control services from BEST EMS. Fire Chief Darrell Brown recommended approval of the contract with BEST EMS for an amount of $29,472.80. This contract will allow on-duty Baylor Scott & White emergency department physicians to provide 24 hours a day medical guidance to Grapevine Fire Department paramedics by phone and in person. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 12. Consider Resolution No. 2017-036 authorizing the purchase of swimming pool chemicals from DCC, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director Mitchell recommended approval of Resolution No. 2017- 036 authorizing the purchase of liquid chlorine, muriatic acid and other chemicals used to sanitize and balance water chemistry required for Dove Waterpark, Pleasant Glade Pool and The REC aquatic facilities from DCC, Inc. The Parks and Recreation Department budgeted a total amount not to exceed $61,500 for these purchases. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SWIMMING POOL CHEMICALS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Consider renewal of annual contracts with Pure Service Corporation as the Primary vendor and ACBMS International Group as the secondary vendor for cabin housekeeping services. Parks and Recreation Director Mitchell recommended approval of annual contracts for cabin housekeeping services at The Vineyards Campground and Cabins from Pure 5 City Council Meeting April 4, 2017 Service Corporation and ACBMS International Group in an estimated annual amount of $52,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 14. Consider Resolution No. 2017-037 authorizing the purchase of dispatch system relocation services for the Public Safety Building from DFW Communications, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Police Chief Salame recommended approval of Resolution No. 2017-037 authorizing the purchase of dispatch system relocation services for a total amount not to exceed $93,336.17. DFW Communications will breakdown and move all of the existing equipment to the new building. This includes all of the public safety radio systems and antennas, the computers utilized by Dispatch personnel and the associated servers. All of the systems will be installed, tested, and optimized for the new facility. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE DISPATCH SYSTEM RELOCATION SERVICES FOR THE PUBLIC SAFETY BUILDING THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Consider Ordinance No. 2017-020 amending the Code of Ordinances, Chapter 23, Traffic, Section 23-30, relative to Stop Intersections by adding Grapevine Bluffs Addition: eastbound Kubota Drive at State Highway 121 southbound frontage road, southbound Kubota Drive at Grapevine Mills Boulevard North, eastbound Bluffs Lane at Kubota Drive, and westbound Bluffs Lane at FM 2499 northbound frontage road. Public Works Director Stan Laster recommended approval of Ordinance No. 2017-020 adding stop intersections within Grapevine Bluffs Addition. 6 City Council Meeting April 4, 2017 Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-020 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 23 TRAFFIC, SECTION 23-30 RELATIVE TO STOP INTERSECTIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the award of RFB 444-2017 for five Harley-Davidson police motorcycles to Longhorn Harley-Davidson. Public Works Director Laster recommended approval of the purchase of five Harley- Davidson police motorcycles for a total amount not to exceed $167,102. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 17. Consider renewal of annual contracts for cold milling machining to primary vendors Dustrol, Inc. and Tex Op Construction, LP through an interlocal agreement with Tarrant County, Texas. Public Works Director Laster recommended approval of the annual contracts for cold milling machining to Dustrol, Inc. and Tex Op Construction, LP for an estimated annual amount of$100,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 7 City Council Meeting April 4, 2017 Item 18. Consider renewal of annual contracts for various fuels to Martin Eagle Oil Company as primary vendor, TAC Energy as secondary vendor and Douglas Distributing as alternate vendor through an interlocal agreement with Tarrant County, Texas. Public Works Director Laster recommended approval of the contracts to purchase various fuels from Martin Eagle Oil Company, TAC Energy and Douglas Distributing in an annual estimated budgeted amount of$837,500. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 19. Consider the minutes of the March 21 , 2017 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:34 p.m. Motion: Coy Second: Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th day of April, 2017. APPROVED: William D. Tate Mayor 8 City Council Meeting April 4, 2017 ATTEST: Tara Brooks City Secretary 9