HomeMy WebLinkAboutItem 23 - Grapevine Cemetery MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
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MEETING DATE: APRIL 18, 2017
SUBJECT: COST PARTICIPATION AGREEMENT — GRAPEVINE
CEMETERY
RECOMMENDATION
City Council consider approving:
• a Cost Participation Agreement with Grapevine Cemetery,
• the purchase of pipe material including 14", 24" and 30" PVC wastewater pipe,
bypass pumping rental, embedment, backfill, manholes and connections, 1 curb
inlet and connecting storm drain pipe
• miscellaneous site repair costs including sidewalks, pavement, fence and sod
repairs
and take any necessary action.
FUNDING:
Funding for this purchase is available in the Utility Fund Account 201-48930-534-9-
161000 (Dooley/Dove Sewer Locations).
BACKGROUND:
The Cost Participation Agreement provides the City the means to utilize the services of a
private contractor, Wright Construction, to construct the Dooley Street / Dove Loop
Wastewater Line Relocation. The contractor will perform the construction of the
wastewater line relocation and inlet and connecting pipe installation including all backfill
placement and compaction for an estimated cost of $60,000.
The City will supply all materials including replacement pipe, bypass pumping rental,
embedment, backfill materials, manholes, connections and related appurtenances, curb
inlet and connecting pipe, sidewalk and pavement repair, and miscellaneous repair costs
for the relocation of the wastewater lines at an estimated cost of $175,000.00.
In 2016, Staff briefed the Council on the lack of clearly defined boundary lines between
the Grapevine Cemetery and the City Street right-of-way lines for Dooley Street and
Dove Loop adjacent to the Cemetery. This briefing identified a 24" wastewater line
bordering the Cemetery along Dooley Street that was located on Cemetery property and
needed to be relocated to establish a final boundary. An existing 14" Wastewater Force
Main was also identified along Dove Loop that was located on Cemetery property and
needed to be relocated.
The City staff has concluded from studies along this line that the 14" line can be
connected to the 24" near the intersection of Dooley St and Wildwood Lane and will
eliminate the need for the construction of 150 LF of new 14" Force Main. The old 14"
line will be removed from the Cemetery property with the 24" line once the new line work
is complete. When this work is accomplished all public utilities adjacent to the cemetery
will be within the limits of the right of way.
The proposed participation between the contractor installing the new lines, and the City
providing the needed materials and removing the old lines will provide significant savings
to the City.
Staff recommends approval.
STATE OF TEXAS
COUNTY OF TARRANT § COST PARTICIPATION AGREEMENT
CITY OF GRAPEVINE
WHEREAS, The Grapevine Cemetery Association, hereinafter referred to as
"Owner," is the owner of land in the City of Grapevine, Tarrant County, Texas, a Texas
home-rule City, hereinafter referred to as "City", which land ("Property") is more
specifically described as The Grapevine Cemetery, City of Grapevine, Tarrant County,
Texas, incorporated herein for all purposes; and
WHEREAS, the City currently has wastewater facilities located on the Property for
which there is no easement or right of way in place for same; and
WHEREAS, the Owner's ability to fully utilize the Property for its intended
purposes is negatively impacted by the existence of the City's facilities; and
WHEREAS, the Owner has proposed an agreement to establish a common
boundary between the Property and the City of Grapevine street right of way bordering
North Dooley Street and East Dove Loop; and
WHEREAS, the boundary agreement necessitates that both parties construct
improvements to establish the agreed upon boundary and locate their respective facilities
upon their respective property; and
WHEREAS, the boundary agreement and relocation of the City's wastewater
facilities to its own property will allow Owner to fully utilize its property for its intended
purposes; and
WHEREAS, the Owner is undertaking the construction of their facility
improvements to establish the limits of their Property and prepare for additional burial
plots; and
WHEREAS, the relocation and construction of the City's wastewater facilities to
vacate the Property will be in close proximity to the Owner's construction efforts; and
WHEREAS, the close proximity of the construction efforts by the City and the
Owner necessitates close coordination between the two efforts; and
WHEREAS, this Agreement is entered into to provide for the sharing of costs for
public improvements as provided for in Chapter 212 of the Local Government Code; and
WHEREAS, all legal prerequisites for entering into this Agreement have been met.
NOW, THEREFORE, the parties to this Agreement, the City and the Owner, do
enter into this Cost Participation Agreement, for good and valuable consideration, the
receipt and sufficiency of such consideration being hereby acknowledged, and in the
mutual promises and mutual benefits that flow to each party, do hereby contract,
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covenant, warrant, and agree as follows:
Section 1. That all matters stated in the preamble above are found to be true
and correct and are incorporated into the body of this Cost Participation Agreement as if
copied verbatim in their entirety.
Section 2. The City hereby agrees to engage a contractor to remove and
relocate the City's wastewater lines off of the Property at the City's cost, estimated to be
$60,000.
Section 3. The City agrees to provide the materials necessary to relocate its
wastewater lines at its cost.
Section 4. This Agreement shall not be assignable without the express written
consent of City and "Owner."
Executed this Day of , 2017.
OWNER: CITY OF GRAPEVINE, TEXAS
By:
Bruno Rumbelow, City Manager
President
ATTEST:
City Secretary
APPROVED:
City Attorney
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STATE OF
COUNTY OF
Before me, a notary public, on this day personally appeared
, known to me to be the person
whose name is subscribed to the foregoing document and acknowledged to me that he
executed the same for the purposes and consideration therein expressed.
Given under my hand and seal of office this day of 2017.
Notary Public Signature
Notary Public Printed or Typed Name
My commission expires:
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