HomeMy WebLinkAboutItem 24 - Safe Streets and Roads for AllNARRATIVE
The City of Grapevine, Texas is pleased to submit this request for $244,000 through the Safe Streets and Roads for
All Program to complete a new Comprehensive Safety Action Plan (CSAP). The plan will address each of the program’s
selection criteria:
SAFETY IMPACT
Between 2017 and 2021, the City of Grapevine experienced 6,440 crashes – 153 serious injuries and 21 fatalities1.
With a jurisdictional population of 50,6312, this results in a fatality rate of 8.3 (per 100,000 persons). In addition, 821
of the identified crashes involved bicyclists or pedestrians. The City of Grapevine is committed to reducing this high
fatality rate on their roadways. City council is also supportive, evident from their support of TxDOT’s Highway Safety
Improvement Program (HSIP). Through the HSIP program, the City was awarded funding in 2020 for approximately
$600,000 to improve safety hazards. The City has also invested in an ADA Transition Plan (2017) to evaluate existing
pedestrian infrastructure and to improve pedestrian safety by planning for sidewalk and curb ramp improvements.
The CSAP would be a standalone document but would build on the existing ADA Transition Plan by recommending
comprehensive pedestrian improvements with an emphasis on reducing injuries and fatalities of vulnerable road users.
The City seeks to perform a comprehensive evaluation of the safety issues and concerns for vehicular users as well as
pedestrians and bicyclists in the community.
EQUITY
The percent of the population residing in
underserved communities in Grapevine
is 6.3%, as shown by the USDOT
Equitable Transportation Community
Explorer. Figure 1 displays the municipal
boundary and applicable census
tracts within the City of Grapevine.
Most of the associated tracts are
disadvantaged by Climate and Disaster
Burden, Environmental Burden, and
Transportation Burden. Additionally,
there is a significant minority population
residing in northeast Grapevine, with
41.2% to 64.9% of the populations
in these census tracts identifying as
a race other than all white. The City
will engage these communities and
address transportation safety concerns
that are identified through community
feedback; this CSAP will help those in
Underserved Communities the most and
will ensure equitable investment in these
underserved communities.
FIGURE 1 - MAP OF UNDERSERVED COMMUNITIES
1 TxDOT’s Crash Records Information System (CRIS)
2 United States Census Bureau, 2020
GRAPEVINE, TEXAS
2024 SAFE STREETS AND ROADS FOR ALL (SS4A) ACTION PLAN GRANT
1
ADDITIONAL SAFETY CONTENT
Through the development of a Comprehensive Safety Action Plan, the
City seeks to:
`Perform a crash data analysis and identify crash trends to create a High-
Injury Network.
`Host follow-up public engagement events for the community and stakeholders, with
underserved communities in mind.
`Develop systemic safety needs and countermeasures based on crash analysis, feedback from the
community, and areas of underserved communities.
`Create a list of projects and strategies directly tied to the identified safety concerns, including project
timeline and prioritization.
`Develop a method to measure progress over time, including reporting of plan progress and
tracking reductions in fatal or serious injury crashes.
While the CSAP will be a city-wide plan, a few key corridors are identified below:
`ADA Corridor Improvements along Northwest Highway and Main
Street – These two corridors are high crash-density locations with
heavy pedestrian generators and many pedestrian injuries. There
are many non-compliant sidewalks and curb ramps that need
to be evaluated along the two corridors. These corridors
have been brought up by the citizens and community
activist groups for safety concerns and the need to improve
the existing infrastructure. Potential improvement could
include improving existing shared use paths, while adding
additional access paths, mid-block pedestrian crossings
(PHBs and RRFBs), and buffered bikes bays to provide
safer accommodations for all users.
Over the last four years, the City has invested in several safety
improvements through the HSIP program which included Wrong
Way Driving Advanced Warning Technology and raised medians
to reduce conflict point and improve safety. They also continue
to invest in proven safety countermeasures such has pedestrian
hybrid beacons (PHBs) close to Grapevine Elementary School, and
other safety enhancements such as rectangular rapid flashing beacons
(RRFBs) and shortening pedestrian crossing distances. Within the CSAP,
the City will expand these efforts by exploring low-cost, high-impact, and
evidence-based projects and strategies to reduce injuries and fatalities.
FHWA Proven Safety Countermeasures will be implemented in many locations.
Other specific examples would include high-visibility crosswalks, mid-block
pedestrian crossings, traffic signal upgrades (to add protected or leading pedestrian
intervals), street improvements, and other intersection enhancements.
The City of Grapevine is dedicated to making the City a safer place and will promote
equitable, inclusive public engagement through the development of this CSAP.
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GRAPEVINE, TEXAS
2024 SAFE STREETS AND ROADS FOR ALL (SS4A) ACTION PLAN GRANT
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1. Federal Award No.
693JJ32640676
2. Effective Date
See No. 16 Below
3. Assistance Listings No.
20.939
4. Award To
City of Grapevine
200 S Main Street
Grapevine, TX 76051
5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1
Washington, DC 20590
6. Period of Performance
Effective Date of Award – 24 Months
7. Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$244,000
$ 61,000
$ 0
$ 0
$305,000
8. Type of Agreement
Grant
9. Authority
Section 24112 of the Infrastructure Investment and Jobs Act
(IIJA, Pub. L. 117–58, November 15, 2021)
10. Procurement Request No.
HSA240674PR
11. Federal Funds Obligated
$244,000
12. Submit Payment Requests To
See Article 5.
13. Accounting and Appropriations Data
14. Description of the Project
Comprehensive Safety Action Plan for the City of Grapevine, TX.
RECIPIENT
15. Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: Bruno Rumbelow
Title: City Manager
FEDERAL HIGHWAY ADMINISTRATION
16. Signature of Agreement Officer
______________________________________
Signature Date
Name: Hector R. Santamaria
Title: Agreement Officer
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway
Administration (the “FHWA”) and the City of Grapevine (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the
SS4A Action Plan Grant for the City of Grapevine, Texas.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms
and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated
November 4, 2025, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under
“Fiscal Year 2024.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions
are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states
that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part
200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America
Act (IIJA, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that
the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination
of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the
SS4A Grant, and reporting the non-compliance in the Federal-government-wide integrity and performance
system.
ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: SS4A Action Plan Grant for the City of Grapevine, Texas
Application Date: April 4, 2024
2.2 Award Amount.
SS4A Grant Amount: $244,000
2.3 Federal Obligation Information.
Federal Obligation Type: Single
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2.4 Budget Period.
Budget Period: See Block 6 of Page 1
2.5 Grant Designation.
Designation: Planning and Demonstration
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project’s Statement of Work.
The project will be completed in one phase.
Between 2017 and 2021, the City of Grapevine experienced 6,440 crashes – 153 serious injuries and 21 fatalities.
With a jurisdictional population of 50,6312, this results in a fatality rate of 8.3 (per 100,000 persons). In addition,
821 of the identified crashes involved bicyclists or pedestrians. The City of Grapevine is committed to reducing
this high rate on their roadways. City council is also supportive, evident from their support of TxDOT’s Highway
Safety Improvement Program (HSIP). Through the HSIP program, the City was awarded funding in 2020 for
approximately $600,000 to improve safety hazards. The City has also invested in an ADA Transition Plan (2017)
to evaluate existing pedestrian infrastructure and to improve pedestrian safety by planning for sidewalk and curb
ramp improvements. The CSAP would be a standalone document but would build on the existing ADA Transition
Plan by recommending comprehensive pedestrian improvements with an emphasis on reducing injuries and
fatalities of vulnerable road users. The City seeks to perform a comprehensive evaluation of the safety issues and
concerns for vehicular users as well as pedestrians and bicyclists in the community. The deliverable will be a
Comprehensive Safety Action Plan for the City of Grapevine.
3.2 Project’s Estimated Schedule.
Action Plan Schedule
Milestone Schedule Date
Planned Final Plan Publicly Available Date: July 30, 2028
Planned SS4A Final Report Date: August 30, 2028
Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $244,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $61,000
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $305,000
(b) Reserved
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(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s
approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify
FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost
provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s
indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.
ARTICLE 4
CONTACT INFORMATION
4.1 Recipient Contact(s).
Bruno Rumbelow
City Manager
City of Grapevine
200 S. Main Street
Grapevine Texas 76051
817-410-3135
brumbelow@grapevinetexas.gov
4.2 Recipient Key Personnel.
Name Title or Position
Elizabeth Reynolds
Lorna Gibson
Traffic Engineer
Sr. Civil Engineer
4.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: W56-485
1200 New Jersey Avenue, S.E.
Washington, DC 20590
SS4A.FHWA@dot.gov
and
Agreement Officer (AO)
Federal Highway Administration
Office of Competitive Grants and Workforce Programs
HACG-30, Mail Stop W51-232
1200 New Jersey Avenue, S.E.
Washington, DC 20590
SS4A.FHWA@dot.gov
and
Division Administrator – Texas
Agreement Officer’s Representative (AOR)
300 East 8th Street, RM 826
512-536-5900
Texas.FHWA@dot.gov
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and
Gionni Maze
Texas Division Office Lead Point of Contact
Area Engineer
300 East 8th Street, RM 826
512-536-5963
Gionni.Maze@dot.gov
ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Competitive Grants and Workforce
Programs
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is
awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by the
Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through
200.327.
In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the
USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or
approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to
procurement transactions for goods and services. Approval will be issued through written notification from the
AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO. This list does not
include supplies, material, equipment, or general support services which are exempt from the pre-approval
requirements of this clause.
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if
those costs do not exceed the amount of funds obligated and are allowable under the applicable cost
provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently
than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment
office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient
shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement)
or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document
all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct
labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and
the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for
reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request
until the Recipient provides sufficient detail.
(d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that
progress on this agreement is sufficient to substantiate payment.
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(e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT
would impose a hardship on the Recipient because of their inability to manage an account at a financial
institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for
disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System.
The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements
related to pursuing a waiver.
(f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements
for Recipients.
ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates
the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4
in this agreement.
6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including
Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of
the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will
also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with
FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made
publicly available and agrees that it will publish the final Action Plan on a publicly available website.
6.5 There are no other special grant requirements.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: City of Grapevine, Texas
Baseline Measurement Date: N/A
Baseline Report Date: N/A
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting Deadline
Costs
Project Costs: Quantification of the cost of
each eligible project carried out using the
grant.
Within 120 days after
the end of the period
of performance
Lessons Learned and
Recommendations
Lessons Learned and Recommendations:
Description of lessons learned and any
recommendations relating to future projects or
strategies to prevent death and serious injury
on roads and streets.
Within 120 days after
the end of the period
of performance
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ATTACHMENT B
CHANGES FROM APPLICATION
Scope: N/A
Schedule: The original application materials proposed a one-year Period of Performance (POP) beginning October 1,
2024. This period of performance has been extended to 24 months to allow for schedule contingencies and to align with a
later date of grant agreement execution.
Budget: N/A
The table below provides a summary comparison of the project budget.
Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs (Non-
Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project Costs
Total Project Costs
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ATTACHMENT C
RESERVED
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ATTACHMENT D
RESERVED
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ATTACHMENT E
LABOR AND WORK
1. Efforts to Support Good-Paying Jobs and Strong Labor Standards
The Recipient states that rows marked with “X” in the following table are accurate:
X The Recipient or a project partner promotes robust job creation by supporting good-
paying jobs directly related to the project with free and fair choice to join a union.
The Recipient or a project partner will invest in high-quality workforce training
programs such as registered apprenticeship programs to recruit, train, and retain skilled
workers, and implement policies such as targeted hiring preferences.
The Recipient or a project partner will partner with high-quality workforce
development programs with supportive services to help train, place, and retain workers
in good-paying jobs or registered apprenticeships including through the use of local
and economic hiring preferences, linkage agreements with workforce programs, and
proactive plans to prevent harassment.
The Recipient or a project partner will partner and engage with local unions or other
worker-based organizations in the development and lifecycle of the project, including
through evidence of project labor agreements and/or community benefit agreements.
The Recipient or a project partner will partner with communities or community groups
to develop workforce strategies.
The Recipient or a project partner has taken other actions related to the Project to
create good-paying jobs with the free and fair choice to join a union and incorporate
strong labor standards.
The Recipient or a project partner has not yet taken actions related to the Project to
create good-paying jobs with the free and fair choice to join a union and incorporate
strong labor standards but, before beginning construction of the Project, will take
relevant actions described in Attachment B.
The Recipient or a project partner has not taken actions related to the Project to
improve good-paying jobs and strong labor standards and will not take those actions
under this award.
2. Supporting Narrative.
The request is for a planning and demonstration grant for the design of a Comprehensive Safety Action Plan for the City
of Grapevine. All work for this Project will be conducted consistent with the recipient’s hiring, employment, and
procurement standards and thus support good-paying jobs.
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ATTACHMENT F
CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE
1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber
Threats.
The Recipient states that rows marked with “X” in the following table are accurate:
The Recipient demonstrates, prior to the signing of this agreement, effort to consider
and address physical and cyber security risks relevant to the transportation mode and
type and scale of the activities.
The Recipient appropriately considered and addressed physical and cyber security and
resilience in the planning, design and oversight of the project, as determined by the
Department and the Department of Homeland Security.
The Recipient complies with 2 CFR 200.216 and the prohibition on certain
telecommunications and video surveillance services or equipment.
2. Supporting Narrative.
N/A This grant will not fund the purchase of Information Technology and/or Operational Technology.
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ATTACHMENT G
RESERVED
ORDINANCE NO. 2026-061
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF REVENUE IN THE AMOUNT OF
$244,000 IN THE GRANT FUND TO BE RECEIVED
FROM THE U.S. DEPARTMENT OF TRANSPORTATION
FEDERAL HIGHWAY ADMINISTRATION FOR THE
COMPREHENSIVE SAFETY ACTION PLAN FOR THE
CITY OF GRAPEVINE AUTHORIZING THE
APPROPRIATION OF $244,000 IN THE GRANT FUND
FOR EXPENDITURES ASSOCIATED WITH THE GRANT
WHICH ARE CONSISTENT WITH THE APPROVED
GRANT; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine has received approval for grant funds from the
U.S. Department of Transportation Federal Highway Administration for the
Comprehensive Safety Action Plan for the City of Grapevine; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an amount of $244,000 revenue
be appropriated in the Grant Fund based on approval of the U.S. Department of
Transportation Federal Highway Administration for the Comprehensive Safety Action
Plan for the City of Grapevine.
Section 3. That the City Council hereby authorizes an estimated amount of
$244,000 be appropriated in the Grant Fund for the expenditures associated with the
project for which the grant is established.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence, or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City
of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the inhabitants of the City of Grapevine, Texas,
creates an emergency for the immediate preservation of the public business,
property, health, safety and general welfare of the public which requires that this
ordinance shall become effective from and after the date of its final passage, and it
is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of August, 2026.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2026-061 2